Office Assistant, UL Central

Department: University Life

Classification: GMU Worker

Job Category: Part-Time/Hourly Wage

Job Type: Part-Time

Work Schedule: Up to 29 hours/week

Location: Fairfax, VA

Workplace Type: Hybrid Eligible

Salary: $18-$20/hour; salary commensurate with education and experience

Criminal Background Check: Yes

About the Department:

University Life is committed to student growth and success in everything students do. University Life provides services and resources to help students succeed and offers activities that instill a sense of belonging and Mason pride.

University Life advances student career readiness, develops civic learning and community engagement, promotes global and multicultural competency, and supports student health and well-being.

University Life is also dedicated to fostering a student community that supports integrity, safety, well-being, and behavior that is consistent with University policy.

About the Position:

University Life Central is seeking a responsible part-time hourly wage employee for the Office Assistant position. The maximum authorized hours of work for this position will be up to 29 hours per week/minimum of 20 hours per week. The Office Assistant will be responsible for a range of administrative tasks with support duties which will be assigned by divisional and/or unit staff.

Responsibilities:

Incumbent(s) will be responsible for a range of administrative tasks under the direction of unit staff within University Life. The role may include, but is not limited to:

• Responsibility for managing multiple high-level administrator calendars;
• Event coordination and support;
• Computer/database responsibilities such as organization of files, spreadsheets, digital images and/or documents, data collection and tracking; and
• Provision of information and materials to students, faculty, and staff.

Required Qualifications:

• Demonstrated written and oral communication skills;
• Demonstrated customer service skills;
• Demonstrated organizational skills;
• Attention to detail;
• Collaborative team-player;
• Proficiency with Microsoft Word and PowerPoint;
• Ability to prioritize work;
• Ability to multitask and remain flexible; and
• Ability to take initiative.

Preferred Qualifications:

• Prior experience working in a higher education environment;
• Prior experience with purchasing and procurement within a government or state agency;
• Prior experience with event planning and scheduling;
• Prior experience with project management;
• Prior experience with supervision; and
• Proficiency in Microsoft Excel, Microsoft Teams, and Canva.

Instructions to Applicants:

For full consideration, applicants must apply for the Office Assistant, UL Central at https://jobs.gmu.edu/. Complete and submit the online application to include three professional references with contact information, and provide a cover letter and resume.

Posting Open Date: November 20, 2024

For Full Consideration, Apply by: December 3, 2024

Open Until Filled: Yes