Accounting Analyst - Accounts Payable (Internal Only)

Bay Area Rapid Transit
$98,721.96 - $129,048.24 Annually
medical insurance, dental insurance, life insurance, vision insurance, vacation time, paid holidays, sick time, retirement plan, pension
United States, California, Oakland
300 Lakeside Drive (Show on map)
Dec 09, 2024
Marketing Statement Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits, and employment stability. BART is looking for people who like to be challenged, work in a fast-paced environment, and have a passion for connecting riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program. Job Summary DEFINITION Under general supervision, performs professional accounting work of a moderate to difficult nature; performs related duties as assigned. CLASS CHARACTERISTICS Accounting Analyst is a single level position. Positions in this class are expected to independently perform the full range of accounting duties. Successful performance requires thorough knowledge of general, commercial, fund and governmental accounting procedures and skill to exercise sound independent judgement within established guidelines. REPORTS TO Manager of Accounting - Accounts Payable Current Assignment This is for Internal BART Employees only. External applicants will not be accepted. Please apply to Job #202400460 This announcement will be used to fill one (1) Accounting Analyst position within the Accounts Payable Department. PLEASE NOTE: This position requires a Supplemental Questionnaire at the time you apply online. The incumbent will independently perform full range of accounting duties in the Accounts Payable Division of the Department of Assistant Controller, including reviewing, analyzing and classifying accounting documents and transactions according to appropriate accounting standards for proper coding, documentation; ensure accuracy of information and calculation. Under general supervision, the incumbent will perform professional accounting work of a moderate to difficult nature including but not limited to: Process payments to vendors and reimbursements of employee expenses; take charge in clearing complex voucher exceptions which require constant and close coordination with various departments, and knowledge of the processes and practices of those departments; Assist in the detailed review of vouchers and invoices before payments are made; assist in the preparation of check runs; assist in creating and maintaining queries/reports needed in Accounts Payable; prepare adjustment vouchers in Accounts Payable and adjusting journal entries in General Ledger based on research and analysis; reconcile transactions to the General Ledger and accounting records. Assist in the month-end and year-end close of the District's books and records; assist in the preparation of schedules, reports, and records analysis required by internal and external auditor; handle financial audits, inquiries, and confirmations; respond to information requests, surveys, questionnaires and other statistical inquiries related to the District's financial records. Provide technical support to other departments, accountants, and junior accountants; review and analyze accounting documents and transactions for proper coding and to ensure the accuracy of information and calculations. Examines supporting documents to establish proper authorization and conformance with agreements, contracts, and state and federal regulations; communicates with necessary parties inside and outside District to resolve accounting questions. Interpret and apply rules and regulations of the District and other government legislation affecting the District in accounting matters; interact with vendors, budget coordinators and other department personnel, and perform other accounts payable functions as assigned by the Accounts Payable Manager. SELECTION PROCESS This is a SEIU Local 1021 Bargaining unit position. However, All SEIU members must follow the "Bid Form Process", failure to comply will invalidate an employee's application. The Employment Office will screen bids/applications/resumes against the minimum qualifications. Those candidates who meet the minimum qualifications will be referred to the hiring department for further consideration. The selection process may involve a skills/performance test, written exam, and/or a panel interview. Outside applicants will not be considered until all employees who have applied have been considered first. All applicants are asked to complete the application and/or Bid Form in full, indicating dates of employment, all positions held, hours worked, and a full description of duties. Online applicants are invited to electronically attach a resume to the application form to provide supplemental information, but should not consider the resume a substitute for the Bid or application form. APPLICATION PROCESS All SEIU Local 1021 members MUST submit their bid forms in the bid box. Failure to comply may invalidate the employee's bid. Current Non-SEIU employees are strongly encouraged to apply online, either at www.bart.gov/jobs, or on WebBART. Current Non-SEIU employees may also apply using a BART paper application by delivering the completed form to the Human Resources Department, or by mailing it to P. 0. Box 12688, Oakland, CA 94604-2688. Online or paper applications are considered to provide supplemental information and should not be considered a substitution for the bid form itself. Applications must be complete by the closing date and time listed on the job announcement. Examples of Duties Analyzes capital project cost reports on a continuing basis including coordination with other departments to ensure correctness of the reports. Reconciles capital project cost reports to the general ledger and fixed asset records. Assists in the preparation of schedules, reports, and records analysis required by internal and external auditors. Establishes or revises accounting procedures to conform with federal or state laws and generally accepted accounting principles. Creates, updates, and maintains operating manuals of policies, functions and projects within the Controller's Office. Examines and tests reliability of payroll records, accounts payable documents and general accounting records. Assists in the monthly and year-end close of the District's books and records. Reviews journal entries prepared by accountants for propriety, accuracy and completeness. Responds to surveys, questionnaires and other statistical inquiries related to the District's financial reports. Provides technical support to other departments, accountants, and clerical staff. Minimum Qualifications Education: Possession of a bachelor's degree in accounting or a related field from an accredited college or university. Experience: The equivalent of four (4) years of professional verifiable experience in professional accounting experience, preferably in a government or public agency setting. Substitution: An Associate in Arts degree in accounting plus seven (7) years of sub-professional accounting support work as a full charge bookkeeper; or an Associate in Arts degree in accounting plus six (6) years of varied accounting work as a Junior Accountant; or 24 degree-related units in accounting plus six (6) years of professional accounting experience. A bachelor's degree is preferred. Knowledge and Skills Knowledge of: Principles, practices and terminology of general, commercial, fund and governmental accounting Principles and practices of payroll processing and wage and benefit plan concepts Principles and practices of business data processing, particularly as related to the processing and analysis of accounting information Preparation, interpretation and analysis of computer and manual input/output documents. Budgeting principles and terminology Standard office practices and procedures Applicable laws and regulations including those regulating public fiscal operations Skill/Ability in: Reviewing and interpreting complex financial reports, ledgers, records and legal documents Verifying the accuracy of financial data Ensuring proper authorization and documentation for disbursements Analyzing, posting, balancing and reconciling financial data and accounts; making accurate mathematical calculations Preparing clear, concise and complete financial reports and statements Establishing and maintaining effective working relationships with those contacted in the course of work Explaining technical subjects to non-technical personnel and others Making sound independent decisions within established guidelines Equal Employment OpportunityGroupBox1 The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws. The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov. Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs.