Executive Administrative Assistant

Job Summary: This position requires a highly organized and proactive executive assistant to provide administrative support. The ideal candidate must thrive in a fast-paced environment, possess excellent communication skills, be flexible with time commitment and have a keen attention to detail.

Responsibilities

• Efficiently manage calendars, appointments, and travel arrangements.
• Coordinate and organize meetings, conferences, and events, including logistics and materials preparation.
• Maintain confidential files, records, and databases with utmost accuracy and discretion.
• Build and maintain positive relationships with internal staff, clients, partners, and stakeholders.
• Act as a liaison between executives and internal/external parties, ensuring effective communication.
• Support divisional/multi-divisional reporting and communication.
• Assist with special projects, research, and analysis as assigned.

Essential Functions:

• Proven experience as an executive assistant or in a similar administrative role.

• Exceptional organizational and time management skills with the ability to multitask effectively.
• Strong written and verbal communication skills.
• Proficiency in using productivity software, like Microsoft Office Suite.
• Exceptional research and project management skills.
• Demonstrated professionalism, confidentiality, and discretion in handling sensitive information.
• Detail-oriented with the ability to deliver accurate work within established deadlines.
• Excellent interpersonal skills and the ability to build relationships at all levels.
• Proactive and self-motivated with a problem-solving mindset.
• Flexibility and adaptability to meet changing priorities and work demands.
• Knowledge of our industry/sector is a plus.

• Duties may be modified or assigned at any time to meet the needs of the business

Education & Experience:

• Bachelor's degree is preferred but will consider an associate's degree with relevant experience.

Job Skills/Abilities:

• Proficient with Microsoft Office (PowerPoint, Word, Excel, etc:
  
  
  
  • Comprehensive knowledge of Excel functions, formulas, data manipulation techniques, and charting features.
  
  
  
  
• Data analysis skills:
  
  
  
  • Ability to identify patterns, trends, and correlations within datasets.
  
  
  
  
• Visual communication:
  
  
  
  • Understanding of design principles to create visually appealing and informative charts.
  
  
  
  
• Attention to detail:
  
  
  
  • Ensuring accuracy and consistency in data presentation.
  
  
  
  
• Problem-solving:
  
  
  
  • Identifying and resolving data inconsistencies or chart interpretation issues.
  
  
  
  
• Ability to handle multiple projects and daily activities.
• Must be organized, resourceful, self-motivated and able to work independently.

Other Requirements:

Must be able to be flexible and respond to the changing needs of the organization. Qualified candidates must be able to perform the essential job functions with or without reasonable accommodation.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

Equal Opportunity / Affirmative Action Employer

We are an equal opportunity employer all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected Veteran status, or any other characteristic protected by law. Due to compliance with U.S. export control laws and regulations, candidate must be a U.S. citizen, U.S. permanent resident, or have asylum or refugee status in the U.S.