Assistant Director, Judicial Education Program

Department: Antonin Scalia Law School

Classification: Public Relations & Mktg Spec 3

Job Category: Classified Staff

Job Type: Full-Time

Work Schedule: Full-time (1.0 FTE, 40 hrs/wk)

Location: Arlington, VA

Workplace Type: On Site Required

Pay Band: 04

Salary: Salary commensurate with education and experience

Restricted: Yes

Criminal Background Check: Yes

About the Department:

The mission of the Law & Economics Center (LEC) is to serve as a nexus for research and education focused on economic analysis of the legal and public policy issues confronting policymakers. Since its inception in 1974, the LEC has recognized the importance of timely, relevant research finding to those who shape policy decisions. The LEC is committed to developing original, high-quality law and economics research and education programs that enhance economic understanding and provide a consistent, rational voice that bolsters today's policy discussions.

About the Position:

The Assistant Director, Judicial Education Program (JEP) leads and manages the LEC's flagship division with guidance from the Chairman, Executive Director, and Director of Operations. The position handles all activities related to the LEC's JEP - the Center's largest (by number of participants and budget), most recognizable, and longest running division. In this capacity, the Assistant Director, JEP plans and organizes the division's educational programs for over 800 state and federal judges annually, manages the recruiting process to meet the established attendance goals, oversees the execution and management of program events onsite and in person, and builds relationships with potential attendees, audience members, supporters, donors, and subject matter experts. This position serves as a primary point of contact for the JEP Advisory Board and, with guidance from the senior leadership team, plans and manages board meetings. The Assistant Director, JEP has supervisory responsibility over any coordinator and program assistant(s) assigned to the JEP division and is responsible for operating the division within an established budget.

Responsibilities:

Program Operations

• Oversees the day-to-day operations and staff of the LEC's judicial education programs including managing each program's planning and logistics including creating program timelines and agendas, marketing to and recruiting of participants and speakers, managing speaker contracts, tracking program expenses, and creating and maintaining the c-vent site;
• Provides on-site presence at programs;
• Works with LEC Events staff to plan and execute programs;
• Supervises program execution and gathers all necessary information relevant to event success;
• Coordinates lodging, transportation, catering, photographers, and av/sound with LEC event planner; and
• Provides regular reports to Leadership Team on event metrics.

JEP Program Development & Speaker/Faculty Recruitment

• Plans and schedules judicial education programs and events;
• Produces high quality program materials for participants such as brochures, readings, cases, etc.; ships all materials to program venues;
• Works with LEC's leadership team to identify topics relevant to program audiences and designs programs around those audiences; and
• Works with the LEC's leadership team to identify speakers and program faculty and manages recruitment of those speakers and faculty.

Marketing & Recruitment of Program Attendees

• Develops and maintains relationships with a broad base of federal and state judges;
• Develops and executes recruiting communication plan for programs and events;
• Leads active communication efforts, with both internal and external LEC constituents, to ensure education programs are well-attended; and
• Conducts regular reviews of communication plan effectiveness and adjusts and updated as indicated by review.

JEP Advisory Board Duties

• Works with senior leadership team to plan advisory board meetings and agendas;
• Manages advisory board meetings and related follow-up with advisory board members; and
• Serves as primary point of contact to the advisory board.

Management of Judicial Education Program Staff

• Assists in recruitment and hiring of coordinator and program assistant(s);
• Trains all new JEP staff;
• Manages JEP staff performance to enhance both individual, program and overall organization success; and
• Conducts performance reviews and provides regular performance feedback to all JEP staff.

Database Management

• Responsible for the integrity of the JEP database information;
• Oversees updates to and manages accuracy of the JEP database information; and
• Collaborates with other LEC divisions on best practices for LEC's database management.

Budget

• Assists in the development of budget for JEP events and programs;
• Operates JEP programs within budget;
• Manages program reimbursements and payments;
• Collaborates with leadership team in tracking and reporting of projected and actual expenditures, providing data as needed; and
• Provides costs analyses as requested.

Other Duties as Assigned

• Performs other related duties that help the JEP and LEC achieve their objectives and goals and/or supports the overall mission of the LEC as determined by senior leadership.

Required Qualifications:

• Bachelor's degree in related field or the equivalent combination of education and experience;
• Experience supervising staff;
• Experience managing educational programs, events, and/or conferences and developing related materials;
• Experience recruiting program, event, or conference attendees and speakers;
• Demonstrated excellence in written and verbal communication, including abilities to give presentation to large groups;
• Demonstrated ability to interact in formal and informal educational settings with a variety of constituents;
• Demonstrated ability to use a range of communication channels to target a variety of constituents;
• Strong organizational, administrative, and interpersonal skills that indicate an ability to work independently, as well as part of a team;
• Proficiency with Cvent or similar event management system;
• Proficiency with Microsoft Office Suite; and
• Ability to manage personnel.

Preferred Qualifications:

• Experience with an educational institution or think-tank;
• Experience working or engaging with members of the judiciary;
• Experience managing/tracking a budget;
• Knowledge of the powers and duties of federal and state judges;
• Familiarity with the application of economic principles to legal and public policy issues; and
• Proficiency with WordPress or other content management system.

Instructions to Applicants:

For full consideration, applicants must apply for Assistant Director, Judicial Education Program at https://jobs.gmu.edu/. Complete and submit the online application to include three professional references with contact information, and provide a Cover Letter/Letter of Intent with Resume for review.

Posting Open Date: December 16, 2024

For Full Consideration, Apply by: January 10, 2025

Open Until Filled: Yes