Meeting Event Coordinator-PT

Maritz
life insurance, paid time off, tuition reimbursement, 401(k)
United States, Missouri, Fenton
1375 North Highway Drive (Show on map)
Dec 16, 2024
EXCITED TO GROW YOUR CAREER? WE'RE GLAD YOU'RE HERE! Our Business Events Solutions group is seeking a number of Meeting Event Coordinators (Temporary - Part Time) for a major summer initiative with large financial client! If you are interested in event management and want to learn more, keep reading! The Meeting Coordinator is the primary client liaison for assigned travel programs for a large financial client over the 2025 Spring/Summer. These individuals manage the overall coordination and execution of an entire travel program from an operational perspective. This role works closely with client contact to understand and meet program objectives/outcomes. This role is hybrid - and, based primarily out of our Fenton, MO location. Virtual candidates outside of the surrounding St. Louis region will be considered. Join Our Team as a Meeting Event Coordinator! Temporary - Part Time \| Multiple Positions Available Are you passionate about event management and ready for an exciting opportunity with a leading business events team? Our Business Events Solutions group is hiring Meeting Event Coordinators to support a major summer initiative with a large financial client! Role Duration: Start Date: February 24, 2025 End Date: July 2, 2025 Location: Hybrid (Fenton, MO): St. Louis-based candidates are required to work 2 days per week in the office and attend training in person. Virtual Candidates: Considered if located outside the St. Louis region. About the Role: As a Meeting Event Coordinator, you'll be the main point of contact for assigned travel programs. You'll oversee the coordination and execution of travel programs for a financial client, ensuring seamless planning and delivery. This is a fantastic chance to build your event management skills with hands-on experience. Work Hours Overview: February: 20 hours (Training) March: 50 hours April: 50 hours May: 110 hours June: 79 hours What You'll Do: Project Planning (50%) Lead project teams and foster a collaborative, positive environment. Assist in creating the Scope of Work (SOW) and outline key deliverables. Develop project timelines and budgets, ensuring all details are well-managed. Familiarize yourself with Maritz technology platforms and maintain detailed project documentation. Financial Management (25%) Prepare and monitor project budgets. Communicate financial updates to the client and internal teams. Manage supplier payments and finalize billing with accounting. Relationship Management (25%) Serve as the primary contact for the client, ensuring their goals are met. Maintain open, proactive communication between the client and internal teams. Oversee project teams to ensure quality and successful execution. What We're Looking For: Education: Bachelor's degree or equivalent experience in hospitality, event management, or customer service. Experience: 1-3 years in event planning or a related role preferred. Skills: Strong customer service and communication skills. Ability to manage multiple projects and deadlines. Proficiency in MS Word, Excel, and the ability to learn new tech tools. Experience maintaining budgets and developing client relationships. DISCLAIMER: This job description is designed to indicate the general nature and level of work performed by associates within this classification. It is not designed to confirm or be interpreted as a comprehensive summary of all duties, responsibilities and qualifications required of associates assigned to this job. Maritz offers a comprehensive benefits package for full-time employees including medical, dental, vision, life insurance, disability, 401k, tuition reimbursement, paid time off, and more! Part-time employees may qualify for medical, 401k, and paid time off depending on total hours worked. View all details at www.MaritzBenefits.com. Maritz will only employ applicants who have authorization to work permanently in the U.S. This is not a position for which sponsorship will be provided. Those who need sponsorship for work authorization now or in the future are not eligible for hire. No calls or agencies please. Maritz is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment. If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by calling 1-636-827-0335 or by sending an email to peopleanddevelopment@maritz.com.