Strategic Sourcing Manager, Non-Clinical

Thomas Jefferson University & Jefferson Health
United States, Pennsylvania, Philadelphia
Dec 18, 2024
Job Details Job Description PRIMARY RESPONSIBILITIES: Lead the creation, execution and management of comprehensive sourcing strategies for clinical supply and service categories that ensure lowest total cost of ownership through managed demand, utilization, and optimal pricing. Negotiate, benchmark, implement, and monitor large scale acquisitions, contracts, and product portfolios to ensure Jefferson. takes full advantage of value based, state of the art equipment, devices, and opportunities for a group of categories which may include IT, Marketing, Facilities, HR Services, Legal, Travel, and other categories.Lead cross-functional project teams and develop and leverage supplier partnerships, Jefferson Health System relationships, and group purchasing organization (GPO) contracts to meet business requirements to create sustainable solutions that maximize cost effectiveness for the institution and support its strategic directionEssential Functions* Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.* Supports partnerships with aligned departments and builds relationships at Associate Vice President, Director, or Manager level. Helps Develops and executes strategic sourcing plans across a sub-group of product and service categories that appropriately factor departmental needs alongside institutional challenges and directives* Manages, on average, $50-$100M in annual spend* Deliver, at a minimum, $5M - $8M annually in budget-impact cost savings and avoidance* Manages all stages of sourcing process from situation analysis, business requirements gathering, market research and intelligence, strategy creation, request for proposal, negotiation, award, implementation, and budgetary compliance* Initiates bid process and utilizes eSourcing technology to increase value delivery and increase efficiency of the bidding process. Analyzes responses, awards business, develops contracts and engages appropriately with Jefferson and vendor legal departments to implement, monitors vendor performance post-award through structured and well-defined supplier relationship management* Supports strategic supplier relationships through establishment and measurement of KPIs and other performance measures to deliver enterprise-wide cost optimization and maintain focus on pioneering, innovate products and services* Responds appropriately and proactively to customer needs and supports departmental, hospital, and university initiatives.* Highly organized, self motivated decision-maker working with minimal supervision and able to manage multiple priorities.* Conforms to and follows all internal directions and guidelines established for the Department by the Associate Vice President Strategic Sourcing and Vice President for Strategic Sourcing and Value Analysis.* Treats all patients, visitors, co-workers, and/or customers with sensitivity, dignity, and respect.Competencies (Knowledge, Skills, and Abilities Required):Understand and embrace Jeffersons strategic goals and support these growth areas. Must be in tune with not only the individual needs/preferences of the physician/clinician or researcher or faculty but how they impact Jeffersons strategic plan and manage the acquisitions based on the overall service line or university requirements.Creates comprehensive sourcing strategies making use of multitude of tools and processes. Identify and align key stakeholders, develop communication and actions plans and demonstrate ability to lead cross-functional and diverse sourcing teams that may consist of operational representatives to senior executives.Have strong excel and analytical skills to analyze internal purchase, demand, and usage profile, and competitive landscape as primary inputs to options generation and strategy creation.Initiates, coordinates, and develops RFP/RFQ for projects, supplies, and Services making consistent use eSourcing technology, including electronic RFIs, RFPs, RFQ,s and reverse auctions. Analyzes responses and coordinates award decision.Creates, negotiates, and modifies contracts for assigned suppliers, commodities, projects, and services. Acts as primary lead for institution between stakeholders and suppliers.Creates clear and measurable supplier performance standards (key performance indicators) and service level agreements. Monitors supplier performance with regard to on-time delivery, price performance, invoice accuracy, and customer service response as well as other defined performance indicators. Generates and analyzes reports from internal systems or supplier data base as required.Ability to very clearly define Jefferson requirements while possessing the flexibility to incorporate innovative ideas and solutions that suppliers may present.Cultivates close relationships with key vendors to create true strategic partnerships, requiring strong and demonstrable sense of team and collaboration alongside ability to align and influence internally to execute ideas.Possesses a working knowledge of Jeffersons infrastructure and support areas and understands the operational needs to better respond to and support projects in these areas.Builds relationships with key stakeholders in supported departments to effectively influence and deliver positive change.Ability to create and deliver audience-specific presentations that effectively communicate the need for change and successfully foster support, from implementers to senior executives, for change initiativesCommunicates often with Acquisition Specialists and Sourcing Teammates regarding new contracts, suppliers, and standard products. Communicates with Director and Associate Vice President of Strategic Sourcing on various contract issues, customer needs, and supplier issues. Interacts with various levels of senior management and administration of the Hospital, University, Health System, and supplier partners.Conforms to and follows all internal directions and guidelines established for the Department by the Associate Vice President Strategic Sourcing and Vice President for Strategic Sourcing and Value Analysis.Stays current with market trends in assigned commodity area through trade publications, newspapers, vendor literature, associations, etc. Acts as a change agent to supply information on state of the art equipment and processes.Interacts with co-workers, visitors, and other staff consistent with the core mission, vision, and values of the enterprise.Bachelors Degree in business is required. Masters Degree is preferred.Experience:Five to seven years progressively responsible experience in purchasing, contract management, or materials management settingMust have Fortune 500, Pharmaceutical, IT, FMCG, CPG, Consulting or equivalent industry experienceMinimum Certifications, Registration or License RequirementsC.P.M. from the Institute for Supply Management, Inc. or a CMRP certification from the Association for Healthcare Resource Materials Management of the American Hospital Association is preferred. Work Shift Rotating (United States of America) Worker Sub Type Regular Primary Location Address 1101 Market, Philadelphia, Pennsylvania, United States of America Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University, home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health, nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years. Jefferson is committed to providing equal educational and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status.