Sponsored Programs Finance Analyst I

Position: Sponsored Programs Finance Analyst I, Research Support Services

Location: Boston, MA

Schedule: 40 hours per week, Hybrid or Remote

ABOUT BMC:

At Boston Medical Center (BMC), our diverse staff works together for one goal - to provide exceptional and equitable care to improve the health of the people of Boston. Our bold vision to transform health care is powered by our respect for our patients and our commitment to ensure everyone who comes through our doors has a positive experience.

You'll find a supportive work environment at BMC, with rich opportunities throughout your career for training, development, and growth and where you'll have the tools you need to take charge of your own practice environment.

POSITION SUMMARY:

This role provides accounting and analytical support to the Sponsored Programs Finance team. Responsible for managing a moderate sponsored projects portfolio and will be the sponsored program financial contact for department administrators, principal investigators and BMC central research administration related to monitoring, controlling, and reporting of grants and contracts. Performs, on a daily basis, analysis of accounts and communication with the BMC research community, sponsors and central BMC research administration personnel. Responsible for monitoring and communicating about the fiscal management of grants and contracts in accordance with all applicable policies/regulations.

JOB RESPONSIBILITIES:

Grant Portfolio Management:

• Manages moderate portfolio of sponsored projects for all grant related post-award functions including, award setup and update, budget and expense analysis, monthly invoicing, financial reporting, and re-budgeting.

• Analyze monthly Boston Medical Center (BMC) Letters of credit (LOC) Draw for accuracy and quarterly Payment Management System (PMS) report. Analyze report for variances and process adjustments to report as needed.

• Ensure timely completion of requisitions to verify costs are allowable, allocable, and reasonable based on institutional and sponsor policies. Collaborate with Research Administrators for supporting documentation as needed.

• Manage Participant Incentive reconciliations including quarterly certifications, monthly participant incentive payments processing and collection of AR on BU managed accounts. Prepare quarterly P&L summary.

• Distribute monthly and quarterly reports including but not limited to Monthly Grant Ending Notification, Customer Past Due Statements, Grant Summary Report, FSR Checker, FinRpt, FSR Notification Letter, Subcontract Letters, etc.

• Performs all grant closeout functions according to the terms and conditions of the sponsor and Hospital policy, including, but not limited to, reconciliation of the grant, preparation and submission of financial reports, final invoicing, purchase order liquidations, carryover of available funds, and AR follow-up.

Reporting and Analysis:

• Prepare periodic financial reports for internal stakeholders and external sponsors.

• Conduct variance analyses, identifying and addressing discrepancies. The Sponsored Programs Finance Analyst I performs analysis and support for ad hoc projects as needed from management.

Compliance and Oversight:

• Ensure compliance with federal, state, and sponsor-specific regulations, such as Uniform Guidance (2 CFR 200).

• Assists team in supporting internal and external sponsor audits, pulling together supporting documentation and liaising with department staff to meet audit needs.

Support and Collaboration:

• Provide guidance to principal investigators (PIs) on financial matters, including budget modifications and financial projections.

• Liaise with the Office of Sponsored Programs, Finance, and external sponsors.

• As necessary communicates with sponsors for problem resolution, outstanding receivables, budget adjustment and information gathering.

• Will be responsible for ongoing general department responsibilities such as, managing sub monitoring and payment of sub invoices for the institution, team inboxes management, accounts receivable management, vendor invoices/uploads, processing journal entries, purchase order management, LOC draw prep, and FFR and grant ending notifications.

Process Improvement:

• Identify opportunities to enhance financial management and reporting processes.

• Responsible for up to staying date on Hospital policies and Federal and Non-Federal regulations, including OMB 2 CFR 200 (Uniform Guidance), 45 CFR Appendix IX to Part 75, PHS grants policy statement, and other grantors awarding of grants or contracts to Boston Medical Center.

• Responsible for coordinating with investigators and/or department administrators regarding post-award financial management of sponsored funds, including spending versus budget, unbilled and billed amounts, aged receivables/collection items, un-reconciled accounts, and deficits.

The above statements in this job description are intended to depict the general nature and level of work assigned to the employee(s) in this job. The above is not intended to represent an exhaustive list of accountable duties and responsibilities required

JOB REQUIREMENTS

EDUCATION:

• High School degree or GED required.

• BS/BA, preferably in Accounting, Finance, or Business, preferred.

EXPERIENCE:

• High School/ GED: Requires minimum of 5 years of experience in grant management.

• BS/BA: Requires 1-3 years of relevant work experience, preferably in an Accounting or Financial role.

KNOWLEDGE & SKILLS:

• Requires strong computer skills, including a comprehensive knowledge of Microsoft Office, particularly Excel

• Individual should have strong interpersonal skills with a high degree of analytical ability and capable of communicating effectively, both verbally and written

• The ideal candidate will possess strong deductive reasoning skills and the ability to work both independently and as part of a team are required

JOB BENEFITS:

• Competitive pay
• Tuition reimbursement and tuition remission programs
• Highly subsidized medical, dental, and vision insurance options
• Career Advancement/Professional Development: Access a wealth of ongoing training and development opportunities that will not only enhance your skills but also expand your knowledge base.

ABOUT THE DEPARTMENT:

As the primary teaching hospital for Boston University Chobanian & Avedisian School of Medicine and BU schools of public health and dentistry, intellectual rigor shapes our inquiries. Our research is led by a belief that skin color, zip code, and financial circumstances shouldn't dictate health.

Boston Medical Center is an Equal Opportunity/Affirmative Action Employer.If you need accommodation for any part of the application process because of a medical condition or disability, please send an e-mail toTalentacquisition@bmc.orgor call617-638-8582to let us know the nature of your request.

Equal Opportunity Employer/Disabled/Veterans