Executive Support Specialist 1

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OREGON YOUTH AUTHORITY

Executive Support Specialist 1

Grants Pass - Rogue Valley Youth Correctional Facility

The Oregon Youth Authority (OYA) is seeking a dedicated and detail-oriented individual to join our team as an Executive Support Specialist 1 at the Rogue Valley Youth Correctional Facility (RVYCF). This role is crucial in providing high-level administrative support to the Superintendent and Assistant Superintendents, ensuring the smooth and efficient operation of our facility. Key responsibilities include;

• Confidential Administrative Support: Provide comprehensive administrative support to the Superintendent and Assistant Superintendents, handling sensitive and confidential information with utmost discretion.

• Data Management: Research, prepare, and record data for the RVYCF Management Team, ensuring accuracy and timely reporting to support decision-making processes.

• Public Representation: Serve as a representative of OYA in daily interactions with the public, demonstrating professionalism and excellent communication skills.

We're seeking a proactive individual with exceptional organizational skills, a solution-focused mindset, and a knack for problem-solving. If you thrive in a dynamic environment and are committed to maintaining security and safety standards, apply now to join our dedicated team. Let's make a positive impact together!

Would you like to learn more about this position or how our application process works? Join our Recruitment team on Wednesday, January 22 between 11:00 am - 11:30 am PST during our OYA Career Chat Sessions. We can assist you with all your application and agency questions!

Click Here to Register for OYA Career Chats!

Additional Information:

• This recruitment will be used to establish a list of qualified candidates to fill current and future vacancies.

• Comprehensive and equitable base salary offer within the listed range based on your experience, skills and education. For more information on pay equity, click here.

• The salary range listed is the non-PERS participating rate. If you are already a participating PERS member or once you become PERS eligible, the salary range will increase by 6%. Please review the Classification and Compensation page for more details.

• This position receives annual increases on the anniversary date until the maximum of the salary range is reached.

• Please save a copy of this job announcement for your reference, as it may not be available for you to view after the job closes.

This position is represented by the Service Employees International Union (SEIU/OPEU). By joining and maintaining your membership with SEIU Local 503, the following benefits are available to you such as:

• $2,500 life insurance policypaid for by your union, SEIU Local 503. This policy is in effect if you are an active member.

• Up to $200,000 of additional life insurancecan be purchased. Up to $100,000 member life, $40,000 spouse and $10,000 child is guaranteed within the first 90 days of new union membership.

• Short Term Disability insuranceis guaranteed if purchased within the first 90 days of new union membership.

• Legal insuranceenrollment is available to purchase within the first 90 days of new union membership.

• Tuition reimbursement

What's in it for You?
OYA values our employees. We believe that your time outside of the workplace is as valuable as it is inside the workplace. We offer a great work/life balance with flexible work schedules on most positions and a competitive benefits package, including low-cost, high-coverage health insurance, generous time-off, and a competitive retirement plan.

Discover moreabout working in Oregon state government byclicking here.

ABOUT OYA

At OYA, diversity, equity, and inclusion are more than just words on a page.To meet our mission and live our values as an agency, DEI must be at the heart of all we do. We support cultural competence, develop teams and cultivate leaders in ways that are equitable to everyone, especially people of color, those who identify as LGBTQ+, or those from other marginalized communities. We are explicit and intentional as we identify resources that all our youth and staff need to grow and prosper. Our DEI work connects closely with our culture of positive human development, with safe and supportive environments where everyone is held accountable and connected to their community. The end goal is to protect the public and reduce crime by holding youth accountable and providing opportunities for reformation in safe environments.

If you are looking to join a team that values individual and cultural differences, with the opportunity to contribute to youth reformation by enriching our workforce with diversity, OYA wants to hear from you! People of color, women, and other members of historically marginalized communities are strongly encouraged to apply!

For more information please visitwww.oregon.gov/oya.

How To Qualify:

Three years of clerical/secretarial experience which included:

• one year at a full performance level performing typing, word processing, or other generating of documents; and

• lead work responsibility or coordination of office procedures.

Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience.

No substitution will be made for the one year at the full performance level.

DESIRED ATTRIBUTES/APPLICATION SCORING CRITERIA:In addition to your related work experience and education, we will use the attributes below to determine whom to interview.

• Strong written and verbal communication skills

• Ability to handle sensitive and confidential information properly

• Highly organized

• Experience providing executive level support

• Experience collecting and reporting data

How to Apply:

• Ensure your application and/or resume thoroughly reflect your skills, experience (both lived and professional), knowledge, and/or education pertinent to this position, including how you meet the minimum qualifications and any/all desired attributes.

• COVER LETTER REQUIRED: In your cover letter, please describe your experiences, skills, and knowledge as they relate to the desired attributes of the position and explain why you are the best fit for this role. Limit your cover letter to no more than 2 pages and ensure it is in PDF format for accessibility.

• Complete the questionnaire.

• Following the submission of your application, promptly respond to the public records request authorization and gender identity questionnaire. If you're an employee, these tasks will be in your Workday inbox.

• Veterans may receive preference; indicate your veteran status if applicable. Click here for more information about veterans' preference.

Caution: If you fail to follow these instructions, including failing to attach a cover letter as described above, we will have to disqualify your application. We cannot consider incomplete or late applications.

More Information:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we are here to serve. OYA is an equal opportunity and affirmative action employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be individualized based on merit, competence, performance, and business need.

We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law." The more diverse we are, the better our work will be.

Applicants with a disability may request a reasonable accommodation to participate in the hiring process. For assistance regarding reasonable accommodation or for alternative format please contact OYA Recruitment at 971-345-1236. Oregon Relay Service can be reached by calling 7-1-1.

Pre-employment Checks:

In keeping with our mission, OYA will conduct a criminal record check, per OAR 416 Division 800, a driving record background check and a vulnerable population abuse and neglect check. Information obtained about an individual is confidential. An individual who refuses to consent to a criminal records/background check shall be disqualified from consideration in the position for which you applied. All applicants are subject to additional pre-employment check(s) such as fingerprint based on criminal records check, pre-employment drug screening and/or education verification as required for the position.

In 2003 Congress passed the Prison Rape Elimination Act (PREA), the first federal civil statue focused specifically on addressing sexual violence in juvenile facilities, jails, prisons, and other facilities. In recognition of the rights, safety, and well-being of the youth we serve you will be asked specific questions about your background to ensure our hiring and promotion practices comply with the National PREA standards.

All positions in OYA will require the incumbent to serve as a "mandatory reporter" of child abuse.

Visa Sponsorship:

We do not offer Visa sponsorship. If you are hired, you will be required to fill out the US Department of Homeland Security's I-9 form confirming you are able to work in the US. OYAuses E-Verify to confirm that applicants are authorized to work in the United States.

Have Questions?:

For questions about the job announcement, oyajobs@oya.oregon.gov.