Executive Assistant, Client Solutions Group

Macquarie Global Services
United States, New York, New York
125 West 55th Street (Show on map)
Feb 03, 2025
Join our team as an Executive Administrative Assistant in our New York office supporting senior leaders in our Client Solutions Group. In this role you will gain exposure across a wide variety of business activities while showcasing your positive, confident, and proactive approach, and exceptional time management skills. At Macquarie, our advantage is bringing together diverse people and empowering them to shape all kinds of possibilities. We are a global financial services group operating in 34 markets and with 55 years of unbroken profitability. You'll be part of a friendly and supportive team where everyone - no matter what role - contributes ideas and drives outcomes. What role will you play? Press space or enter keys to toggle section visibility You will be responsible primarily for calendar management, expense and invoice processing via Coupa, and travel coordination (both domestic and international) for a team of executives using Concur. You will collaborate with other Executive Assistants and executives across multiple internal teams and take an active role to support their success. You will also have the opportunity to work on various ad-hoc projects, including the coordination of team events. Salary range for this position: $80,000 - $100,000/Yr. Actual base salary may vary based upon, but not limited to, relevant experience, time in role, peer and market data, prior performance, business sector, and geographic location. The successful candidate may also be eligible for an annual discretionary incentive compensation award. What you offer Press space or enter keys to toggle section visibility Extensive calendar management, including booking meetings, managing conflicts and booking rooms/catering etc Booking and confirming extremely complex travel arrangements including producing comprehensive travel itineraries, working on roadshows, flights, hotels, cars, trains and visas Processing purchase orders and invoices on Coupa and processing monthly Amex / expense claims in Concur ensuring deadlines are adhered to Producing and coordinating documents for meetings including printing, binding, scanning General administration and support such as organising large-scale events for the department and the team. We love hearing from anyone inspired to build a better future with us, if you're excited about the role or working at Macquarie we encourage you to apply. About Macquarie Asset Management Press space or enter keys to toggle section visibility Macquarie Asset Management is a global asset manager that aims to deliver positive impact. We're trusted by institutions, pension funds, governments, and individuals to manage billions in assets globally. We provide access to specialist investment expertise across a range of capabilities including fixed income, equities, multi-asset solutions, private credit, infrastructure, green investments, natural assets, real estate, and asset finance. Benefits Press space or enter keys to toggle section visibility Macquarie employees can access a wide range of benefits which, depending on eligibility criteria, include: Hybrid and flexible working arrangements One wellbeing leave day per year and minimum 25 days of annual leave Primary caregivers are eligible for 20 weeks paid leave along with 12 days of transition leave upon return to work and 6 weeks paid leave for secondary caregivers Paid volunteer leave and donation matching Range of benefits to support your physical, psychological and financial wellbeing Employee Assistance Program, a robust behavioural health network with counselling and coaching services Recognition and service awards Our commitment to diversity, equity and inclusion Press space or enter keys to toggle section visibility We are committed to providing a working environment that embraces diversity, equity and inclusion. As an inclusive employer, Macquarie does not discriminate on the grounds of age, disability, sex, sexual orientation, gender identity or expression, marriage, civil partnership, pregnancy, maternity, race (including color and ethnic or national origins), religion or belief.