Administrative Assistant Sr.

The US Oncology Network is looking for a Administrative Assistant Sr to join our team at Texas Oncology. This full-time position will support our Denton and Decatur TxO practices but will report our 2600 Scripture Rd in Denton, Texas. Typical work week is Monday through Friday, 7:45a - 4:45p.

As a part of The US Oncology Network, Texas Oncology delivers high-quality, evidence-based care to patients close to home. Texas Oncology is the largest community oncology provider in the country and has approximately 530 providers in 280+ sites across Texas, our founders pioneered community-based cancer care because they believed in making the best available cancer care accessible to all communities, allowing people to fight cancer at home with the critical support of family and friends nearby. Our mission is still the same today-at Texas Oncology, we use leading-edge technology and research to deliver high-quality, evidence-based cancer care to help our patients achieve "More breakthroughs. More victories." in their fight against cancer. Today, Texas Oncology treats half of all Texans diagnosed with cancer on an annual basis.

The US Oncology Network is one of the nation's largest networks of community-based oncology physicians dedicated to advancing cancer care in America. The US Oncology Network is supported by McKesson Corporation focused on empowering a vibrant and sustainable community patient care delivery system to advance the science, technology, and quality of care.

The essential duties and responsibilities (including but not limited to):

• Provides administrative support for special projects to include research, compiling data, preparing standard reports. Solves routine problems, referring more complex issues to the next level.

• Answers telephones, takes accurate messages, and screens and directs calls in a professional manner.

• Composes, prepares, and proofreads correspondence, office memos, and reports on the computer; maintaining confidentiality when required. Routinely updates documents to keep up with changes in processes or programs.

• Handles all administrative detail to support programs or processes under the direction of a manager. Includes handling requests for information, sending out routine letters and inquiries, answering questions, following up on problems or needed changes. Is included in discussions regarding processes quality and improvement.

• Designs, implements, and updates forms for use within the office by applying knowledge of software applications. Maintains files in an organized and accessible manner to include updating information, purging files on a regular basis, and creating a new filing system as needed.

• Receives invoices and reviews for accuracy, provides codes for payment or tracking, completes approval documentation and obtains authorized signatures. Forwards records to accounting for processing, expedites payments and files in appropriate records system.

• Takes charge of program or department calendars and schedules meetings and appointments as necessary. May make meeting arrangements or coordinate needed changes.

• Communicates with all levels of management on information relating to projects and other requests. Acts as a liaison between management and other staff.

• Documents actions, processes and procedures supporting processes and programs. Uses and maintains databases and on-line records. Maintains accuracy of hardcopy and on line records.

The ideal candidate for the Administrative Assistant position will have the following background and experience:

Level 1

• Associate's degree in business, office administration, or secretarial program required.

• Minimum of three years of office administration experience.

Level Sr (in addition to level 1 requirements)

• Minimum of five years of office administration experience.

• Typing speed of 55+ WPM

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Requires prolonged sitting, some bending, stooping and stretching. Requires occasional lifting of up to 30 pounds. Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator, and other office equipment. Requires hearing and vision corrected to normal range. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in an office environment and involves frequent contact with management and staff.