Department Administrator - Plastic Surgery

Position Description:

We're looking for those individuals-the creative thinkers and innovation seekers-who are content with nothing short of changing the world. Discover the endless opportunities within the Medical College of Wisconsin (MCW) and be inspired by the work we can do together to improve health, and make a positive, daily impact in our communities.

In the role of Department Administrator for Plastic Surgery you will direct business, finances, human resources and operational activities while leading objectives and initiatives that reinforce MCW's position as a leading innovator in healthcare through its academic and scientific missions. Efficiently allocates material and intangible resources to create an operating environment that recruits and retains the highest quality faculty and staff. Reporting directly to the Department Chair and collaborating with Unit Executive Administrator and Finance Director to maintain an environment conducive to peak performance in all areas of operation. Demonstrates a commitment to continuous improvement related to compliance with regulatory and internal policies, departmental resources, and department performance.

Primary Functions

• Directs, supervises, and coordinates functions and activities of one or more departments/division.
• Develops, implements, interprets and monitors adherence to organization and department policies, objectives, and operating procedures. .
• Represents the department on business and/or faculty affairs related to the institution and community.
• Approves budgets and financial reports for grants, appropriations, endowments, and funding.
• With support of unit finance team, DA is accountable to develop and prepare budget and analyze financial information.
• Oversees human resources, compliance, grants, contracts, and financial management of the overall department/division
• With support of the unit finance team, develops, audits, and approves budgets and financial reports for grants, appropriations, endowments, and funding
• Coordinates and leads department initiatives related to employment, benefits, and training collaborating with the Office of Human Resources.
• Oversees review and reporting of expenditures related to clinical, scientific, research, and community services as well as allocation of space and implementation of systems.
• Leads changes necessary to reach financial goals.
• Oversees human resources actions related to employee selection termination, salary, and disciplinary actions and decisions.
• Inspires department by reinforcing MCW Code of Conduct, MCW values and missions, employee engagement, performance, and productivity to enhance departmental effectiveness.
• Identifies and leads objectives and coordinates with Department Chair, Practice, Affiliates, Faculty, and committees to implement change and development.

Knowledge - Skills - Abilities

Knowledge Domains

Administration & Management - knowledge of business and management principles required for strategic planning, resource allocation, human resources administration, leadership, and performance management of people and resources.

Human Resources - knowledge of principles and procedures for recruitment, selection, talent development, compensation, benefits, and information systems.

Psychology & Counseling - knowledge of human behavior and behavioral motivators required to accurately recognize differences in ability, personality, learning, and motivation in order to effectively counsel and lead direct reports.

Communication & Media - knowledge of media production, communication, and dissemination techniques, methods, and best practices to effectively communicate information and provide feedback in a timely manner in a variety of forms.

Grants, Contracts, and Research Administration - knowledge of pre-award, post-award, and compliance considerations regarding grants and contracts necessary for providing feedback related to proposals and coordinating resources.

Tools & Technology - knowledge of desktop and mobile computers and technology as well as department specific analytical and scientific software. Understands database, enterprise resource planning (ERP) software, project management software, word processing software, and spreadsheet software.

Skill Domains

Critical thinking skills - uses logic and reasoning to identify the strengths and weaknesses of alternative solutions or approaches to solve problems.

Speaking - applies knowledge of communication to speak in small to large groups to effectively inspire, persuade, or inform all relevant stakeholders.

Judgment and Decision making - effectively considers relative costs and benefits of decisions and anticipates scenarios in order to reach the most appropriate decision.

Ability Domains

Oral comprehension and expression - ability to exchange information presented verbally in a manner that can be understood at multiple organizational levels, aptitudes, and levels of experience

Written comprehension and expression - ability to form, deliver, and receive ideas presented in writing in a manner that can be understood at multiple organizational levels, aptitudes, and levels of experience.

Problem sensitivity - ability to anticipate when barriers or obstacles might arise and then proactively taking action to removing barriers or workplace challenges.

Preferred Schedule:



Full-time role with expectations for coverage during core business hours and flexibility required as necessary to accommodate business needs.

Position Requirements:

Specifications

Appropriate experience may be substituted on equivalent basis

Minimum Qualifications:

• Bachelor's degree
• 10 years of experience

Preferred Qualifications:

• Master's degree
• Background in Business Administration or Healthcare Administration

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Why MCW?

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
• 403B Retirement Package
• Competitive Vacation and Paid Holidays offered
• Tuition Reimbursement
• Paid Parental Leave
• Pet Insurance
• On campus Fitness Facility, offering onsite classes.
• Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

For a full list of positions see: www.mcw.edu/careers

For a brief overview of our benefits see: https://www.mcw.edu/departments/human-resources/benefits

Eastern Wisconsin is a vibrant, diverse metropolitan area. MCW is intent on attracting, developing, and retaining a diverse workforce and faculty body that reflects the community we serve. We value diversity of backgrounds, experience, thought, and perspectives to advance excellence in science and medicine. MCW is a welcoming campus community with a strong culture of collaboration, partnership, and engagement with our surrounding community. For more information, please visit our institutional website at https://www.mcw.edu/departments/office-of-diversity-and-inclusion.

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination


The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.

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