Finance Coordinator (Open Rank)

Job Summary:

The Finance Coordinator is responsible for understanding the funds flow for operational and clinical activities between and within the University of Colorado, University of Colorado Medicine (CU Medicine/UPI), affiliate hospitals, and community practice locations for the Department of Physical Medicine and Rehabilitation. This position will perform a variety of business and financial-related tasks and analysis. If you are looking to further your analytical skills and contribute to enhancing operational efficiencies while working on a friendly team, this is the opportunity for you.

Key Responsibilities:

Operations and Financial Administration (50%)

• Develops and enters annual budgets, including State, Auxiliary, gift accounts, and other fund types.
• Creates and enters CU Medicine and CU budgets. Enters and/or requests journal entries to complete budgetary commitments. Monitors the loading of budgets to ensure accuracy and timely completion.
• Manage clinical contract billing and reconciliation through CU Medicine.
• Prepares, submits, and monitors completion of requests for new Speedtypes, end date extensions, and budget adjustments
• Conducts first approval review of CU and CU Medicine expense reports, department travel request forms, and CU Medicine payment vouchers created by administrative staff for accuracy and compliance with policies and procedures.
• Serves as the departmental procurement and contract resource, being the liaison between vendors, the Department, the Procurement Service Center, and the CU Medicine Contracting team. Act as a resource to staff and faculty on purchasing activities and provide direct training as necessary.

Reporting and Analysis (30%)

• Performs monthly financial reconciliation of CU Medicine and CU general ledgers. Identify any variances and bring them to leadership's attention, and/or complete Journal Entries to correct errors.
• Review and analyze monthly revenue cycle reports, update financial dashboards, and provide insights and observations to support data-driven decision-making
• Data entry and maintenance of departmental databases
• Prepares monthly budget reconciliations and reports utilizing A2E, CU-Data, and other data sources and systems.
• Builds new financial reporting tools, including custom reports and dashboards for faculty and staff.
• Routes, tracks, and invoices contracts through CU Medicine and the University of Colorado
• Recognizes the need for, prepares, and processes Journal Entries (JEs), Payroll Expense Transfers (PETs), and funding distribution updates in compliance with internal and external policies and procedures.
• Maintains an organized centralized file system for all business and financial documentation, including internal process documents

Support (20%)

• Process and maintain departmental Sites of Practice (SOP). Routinely review active SOPs to determine status and accuracy.
• Maintains updated clinical schedules in Qgenda. Calculates, submits, and corrects (as needed) clinical FTEs for all clinical providers billing through CU Medicine.
• Interprets and shares best practices with department staff and faculty, for procurement and travel guidelines and appropriate procedures concerning processing reimbursements, procurement, and accounts payable.
• Assist with special projects and assignments as assigned by the Manager.

Senior Professionals are responsible for exercising discretion, analytical skill, personal accountability, and responsibility in a wide range of areas, including academic, administrative, managerial, and student services functions. Work involves creating, integrating, applying, and sharing knowledge directly related to a professional field. Work is performed fully independently.

Principal Professionals are responsible for exercising discretion, analytical skill, personal accountability, and responsibility in a wide range of areas, including academic, administrative, managerial, and student services functions. Work involves creating, integrating, applying, and sharing knowledge directly related to a professional field. Work is performed at an advanced or expert level. Principal Professionals either work as leads over others or are considered subject matter experts in a particular area.

Work Location:

Hybrid - this role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings.

Why Join Us:

Thank you for considering joining our team. The fields of rehabilitation believe in using your whole body to improve your human performance. The department of Physical Medicine and Rehabilitation at the University of Colorado (which we affectionately call "CU PM&R") is at the forefront of using team science, regenerative medicine, and exercise treatments. It is uniquely situated in the state-of-the-art CU Anschutz Medical Campus, the first campus in the nation to be built from the ground up to bring research, education, and patient care into one visionary collaboration. Like the Rocky Mountains that provide a backdrop for our institutions, CU PM&R is on the rise! We combine the disciplines of rehabilitation medicine, physical therapy, psychology, speech/language therapy, and rehabilitation sciences into a singular department. The University of Colorado Department of Physical Medicine and Rehabilitation offers an exceptional learning and working environment. Our team of clinicians, researchers, educators, and administrative staff is dedicated to the advancement of physical medicine and rehabilitation and is committed to providing quality patient care. Our department is equipped with the latest technology and specialized equipment, enabling us to provide comprehensive care for our patients.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation, and sick leave! The University of Colorado offers an excellent benefits package, including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 10/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

Senior Professional

• Bachelor's degree from an accredited college or university in Accounting, Finance, Business Administration, or a related field
• Two (2) years of progressive experience in finance, budgets, and/or financial data analysis

Principal Professional

• Bachelor's degree from an accredited college or university in Accounting, Finance, Business Administration, or a related field
• Three to five (3-5) years of progressive experience in finance, budgets, and/or financial data analysis

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Experience working in higher education or a medical setting
• Experience with computer programs relevant to finance, budgeting, patient accounting, or other business areas

Knowledge, Skills, and Abilities:

• Intermediate to advanced level/skill in Microsoft Excel
• Attention to detail, and ability to prioritize and follow through
• Ability to multitask in a fast-paced environment
• Provides concise and articulate communication to include routine contact via video conferencing, phone, and emails, requiring outstanding verbal and written skills
• Effective interpersonal skills with the ability to provide excellent customer service, while ensuring fiscal compliance and adherence to rules
• Ability to establish work priorities and ensure completion and resolution of problems
• Ability to work independently, be flexible, and build and maintain positive working relationships

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Rebecca Holmberg, rebecca.holmberg@cuanschutz.edu

Screening of Applications Begins:

Immediately and continues until the position is filled. For best consideration, apply within one month of posting.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as

Senior Professional: $58,792 to $74,784

Principal Professional: $67,611 to $86,001

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans, and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

Equal Employment Opportunity Statement:

The University of Colorado (CU) is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing non-discrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students, and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine-preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety-sensitive job duties, you must enroll in the occupational health medical surveillance program.