New

Records Supervisor

Arapahoe County
$67,558.40 - $101,296.00 Annually
medical insurance, dental insurance, life insurance, vision insurance, vacation time, long term disability, pension
United States, Colorado, Centennial
May 22, 2025
Description While the full salary range for the Records Supervisor position is $32.48 - $48.70 hourly / $67,558.40- $101,296.00 annually, the anticipated hiring range is $32.48 - $40.57 hourly / $67,558.40 - $84,385.60 annually. 2025 Benefits Summary GENERAL STATEMENT OF DUTIES: Under the general supervision of the Support Services Captain, this position directs the County's law enforcement records management efforts, which includes specialized records duties associated with state and federal investigation agencies. This position is responsible for maintaining the official house of record for multiple agencies. This position represents the Sheriff's Office through various law enforcement boards and taskforces associated with local, regional, state, and federal level records management. Duties EXAMPLES OF ESSENTIAL FUNCTIONS: The following duty statements are illustrative of the essential functions of the job and do not include other non-essential or marginal duties that may be required. In addition, the Sheriff's Office reserves the right to change the duties and essential functions of this job at any time. This position exercises general supervision over all assigned Records personnel. Provides training for new employees and cross-trains employees in the operation of various equipment, procedures, and resources. Processes legal, judicial and other official requests for records in accordance with significant disclosure requirements. Processes Orders to Seal as well as Notices of Orders to Seal. Researches federal and state statute definitions and codes and updates/adds to tables/codes for agency's law enforcement Records management system. Maintains required documentation such as memoranda, time requests, logs and section activity records. Verifies cash and daily deposits. Submits and verifies NIBRS crime statistics. Reviews approved cases from other sections of the agency. Acts as the court liaison for testimony and record authenticity. Meets and corresponds with other agencies regarding Records operations and procedures. Attends meetings of the Bureau to discuss procedures and operations; makes recommendations for change or improvement. Performs supervisory responsibilities of assigned personnel which may include planning, assigning, reviewing and directing work; performance evaluations, training and career development, address performance or personnel concerns and initiate corrective action. Assists with internal and external human resource processes and carries out supervisory duties in accordance with the Sheriff's Office policies and procedures. Performs the duties of subordinate Records personnel as needed. Operates computers and standard office equipment including commonly used computer software programs. Maintains regular and acceptable attendance at such level as determined by the Sheriff's Office discretion. Performs duties onsite, except those job duties that are customarily or by nature performed offsite. Interacts effectively with others. Performs other duties as assigned. Requirements REQUIRED KNOWLEDGE, SKILLS AND ABILITIES: Proficient knowledge of CCIC/NCIC and related computer operations. Knowledge of and ability to interpret legal paperwork. Knowledge of computers and commonly used computer software programs. Ability to operate computers and commonly used computer software programs, as well as any other standard office equipment as required by position. Ability to plan, assign, direct and evaluate the work of others. Ability to interpret legal paperwork. Ability to remain calm in stressful situations while providing directions to others. Ability to communicate effectively with angry, emotional and excited persons requesting records. Ability to establish and maintain effective working relationships with superiors, subordinates and the general public. Ability to communicate effectively in verbal and written English. Ability to apply sound reasoning and decision-making. Ability to interact in a professional manner with all staff. MINIMUM QUALIFICATIONS: EDUCATION: Minimum of two (2) years higher education in criminal justice. EXPERIENCE: A minimum of three (3) years of experience combining records management, law enforcement/criminal justice, and employee supervision. OR Any equivalent combination of education and experience that satisfy the requirements of the job. CERTIFICATIONS / LICENSES: None PREFERRED QUALIFICATIONS: Previous supervisory experience. Experience with records operations and procedures, and record keeping and retention laws. Current Lead Administrative Technician - Records Focus. NECESSARY SPECIAL REQUIREMENTS: Must possess CPR and First Aid certification within the initial status period. CCIC/NCIC system access and operation certification Must possess a valid Colorado Driver's License. Must be able to be certified and/or bonded (i.e., Notary Republic). PHYSICAL DEMANDS: The following are some of the physical demands commonly associated with this position. They are included for informational purposes and are not all-inclusive. Occasionally: Activity exists less than 1/3 of the time. Frequently: Activity exists between 1/3 and 2/3 of the time. Constantly: Activity exists more than 2/3 of the time. Constant use of eye, hand and finger coordination enabling the use of automated office machinery and writing utensils. Constantly involved in oral and auditory interaction, enabling interpersonal communication, including automated devices such as the telephone and radio. Spends 90% of the time sitting, 5% standing, 5% walking while on the job. Occasionally stoops, kneels, crouches and balances while filing or operating office machinery. Frequently uses visual capacity including depth perception, color vision, and peripheral vision enabling completion of required office duties. Occasionally lifts or carries up to 20 lbs. when moving office supplies or files. Supplemental Information YOU MUST PROVIDE A CURRENT VALID EMAIL ADDRESS FOR APPLICATION STATUS NOTIFICATIONS (only one email address is accepted by the system). JOB-RELATED CONTACTS: Contact is with other employees, Sheriff's Office officials, other Agency representatives and the general public. Personal contact with any individual of the public, an inmate or arrestee is normally a single occurrence. Hand-to-hand exchanges of documents, money, personal property, clothing and other items may be required. Face-to-face verbal communications between the member and an individual is required, but is mainly singular. The member's anticipated contact with blood, body fluids or other medical hazards are rare. The member should have adequate time to take precautionary and protective measures. WORK ENVIRONMENT: Work is performed in a standard office environment. May be demanding during peak activity periods demanding full attention and coordination. 401(a) DEFINED BENEFIT RETIREMENT PLAN: Arapahoe County Sheriff's Office employees participate in a mandatory defined benefit program designed to help employees establish a source of income for retirement years. Through the Plan, eligible employees must set aside 9.00%, which is subject to change in the coming years, on a pretax basis of which the County matches at 9.75%. The County also contributes 6.20% to Social Security. BIO-HAZARD NOTICE: This position has been determined to be a MINIMAL exposure risk to "biohazards" including, but not limited to, viruses, toxins, and blood-borne pathogens, such as HIV/AIDS (human immunodeficiency virus/acquired immunodeficiency syndrome), HBV (hepatitis B virus), and air-borne transmissions of TB (tuberculosis). Members are advised that exposure to a "biohazard" may result in severe illness and/or death. Members are required by agency policy to use protective equipment and clothing. Inoculation may be required to prevent and/or treat exposures to "biohazards". APPLICANT DISQUALIFICATION FACTORS: Applicants are advised that areas for disqualification from further consideration include, but are not limited to, the following: Illegal Drug Use - Applicants who have recent illegal drug usage will be disqualified. Recent drug use includes marijuana within one (1) year and all other illegal drug use within the past five (5) years. All other illegal drug use will be evaluated on a case-by-case basis. Any felony conviction. Any conviction involving an act of Domestic Violence. Driving Record - This includes receiving a DUI within the past five (5) years, having your driver's license suspended for any reason within the past five (5) years, and having five (5) or more tickets within the past five (5) years. Outside activities which may be deemed a conflict of interest. Revelation or discovery of assaultive behavior. Documented record of prior work performance. Unsuccessful completion of any basic requirement. Inability to perform the essential functions of the position. Police history - type, frequency and nature of contacts(s). Providing false or misleading information during the application/selection process. It is the policy of the Sheriff's Office to not discuss the reasons why applicants were not selected for hire. There is no flexibility to this policy. Applicants may be notified of their disqualification at any point in the selection process. If you receive such a notice, it simply means that you do not meet our standards at this time. Receiving this notice does not indicate that you are ineligible to apply with other agencies. REQUIRED EXAMINATIONS: The screening process for any position within the Sheriff's Office may include written test(s), an oral interview, skills test(s) and/or other selection methods designed to measure applicants' ability to perform the essential functions of the job they are seeking. Additional required tests/examinations also include: Typing Test: 35 WPM or faster corrected eSkill Testing or equivalent Phase I Suitability Exam Polygraph Examination Additional screening may include: Psychological Evaluation Medical Examination, including a drug screen Background Investigation - This will include, but is not limited to, contact with the applicant's former employers, associates, neighbors and other pertinent sources. Applicant's military history, school records, police records and driving record will also be investigated. All examinations are conducted by qualified/licensed individuals designated by the Sheriff's Office at the Sheriff's Office expense. EXPECTED DURATION OF THE APPLICATION PROCESS: Due to the nature of the application and selection process for the Sheriff's Office, applicants can reasonably expect the application process to take a significant amount of time to complete before a decision is made to hire or not to hire. Typically, it takes approximately six (6) to twelve (12) weeks from the date of application to complete the entire selection process. The length of time it takes to complete the process can vary depending on a variety of factors. Please note that this is an estimated duration of the selection process. WORK SCHEDULES: Employees are required to work the time periods and/or shifts, rotational and/or stationary, and location assignment, consistent with the needs of the Sheriff's Office. DUTY ASSIGNMENTS: All applicants hired by the Sheriff serve at the pleasure of the Sheriff of Arapahoe County and may be assigned to any of the agencies bureaus, sections or units at the discretion of the Sheriff or his duly appointed representative. Employment is at the will and pleasure of the Sheriff, per Colorado State Statute: 30-10-506. Written policies and other manuals do not alter the at will status of employment. COMMUNITY POLICING: The Arapahoe County Sheriff's Office is committed to the implementation of the community-policing concept. Community policing is an organizational strategy and philosophy which emphasizes problem solving partnerships between the Sheriff's Office, neighborhoods, and businesses working together to create a better quality of life within the community. INITIAL STATUS PERIOD OF EMPLOYMENT: Successful applicants are subject to an initial status period of employment. This initial status period is twelve (12) months for all positions. The initial status period is regarded as part of the applicant's examination process and will be utilized for purposes of employee evaluation, training and adjustment to the demands of the profession. New employees, who fail to perform satisfactorily during the period, may be separated from the Sheriff's Office, depending on the circumstance of each case. POLICY ON REAPPLICATION: Applicants who failed a written test may reapply and retest no sooner than three (3) months from the date they took the written test. All other applicants who are disqualified can reapply with the Sheriff's Office no sooner than one (1) year from the date of notification of non-selection. This job announcement does not constitute a contract of employment. Should there be any discrepancy or error in this job announcement, the applicable policy or pay rate will apply. The Sheriff's Office retains the right to amend this job announcement at any time without notice. We are an equal employment opportunity employer, who fully supports and complies with ADA, EEOE M/F/D/V/SO. Should you require an accommodation to apply for this position, please contact Human Resources. Toll Free Applicant Technical Support: If you experience technical difficulty with the NEOGOV system (i.e. uploading or attaching documents to your online application), please call NEOGOV technical support at 855-524-5627. Helpful hints: if you are having difficulty uploading or attaching documents to your application, first, ensure your documents are PDF or Microsoft Word files, and second, close the document before you attempt uploading (attaching) it. Connect With Us! In accordance with Senate Bill 23-058, applicants understand that Arapahoe County will not request or require the applicant to include their age, date of birth, or date of attendance/graduation date on the initial application. Applicants understand that Arapahoe County can request or require an individual to provide documentation including copies of certification, transcripts, and other materials created by a third party. The applicant understands that the applicant can redact, if they so choose, information that identifies age, date of birth, or dates of attendance/graduation from an educational institution on those requested/required certification, transcripts and other materials created by a third party. Toll Free Applicant Technical Support:** If you experience technical difficulty with the NEOGOV system (i.e. uploading or attaching documents to your online application), call NEOGOV technical support at 855-524-5627. Helpful hints: if you are having difficulty uploading or attaching documents to your application, first, ensure your documents are PDF or Microsoft Word files, and second, close the document before you attempt uploading (attaching) it.