Executive Assistant (IT Division)

Hi there!

We are Semrush, a global Tech company developing our own product - a platform for digital marketers.

Executive Partnership: Provide comprehensive, proactive administrative and strategic support to executive leadership, optimizing their effectiveness and efficiency. This includes:

• Travel Arrangements: Manage complex travel itineraries, including flights, accommodations, and ground transportation

• Calendar Management: Manage complex calendars, ensuring optimal use of executive time by prioritizing meetings, anticipating conflicts, and coordinating across global time zones

• Meeting Scheduling & Coordination: Prepare agendas, materials, and minutes for executive meetings; track and follow up on action items

• Communication: Act as a key point of contact between Executive Leadership and internal/external stakeholders, ensuring clear and effective communication

• Relationship Management: Build and maintain strong relationships with key stakeholders, both internal and external to the organization

• Document Management: Draft, review, and manage correspondence, expense reports, presentations, and other documents as required

• Project Management: Assist in the coordination and execution of special projects, including financial analysis, reporting, and cross-departmental initiatives. Assist with budget management

• Time Management: Prioritize and manage multiple tasks and deadlines, ensuring the Executive Leadership's time is used effectively and efficiently

• Confidentiality: Handle sensitive information with the utmost discretion and confidentiality

• Event Planning: Organize and coordinate company events, meetings, round tables, and conferences, including logistics and on-site support

• Support Team Collaboration: Collaborate with other executive assistants and team members to ensure seamless office operations

Experience:

• 6-8 years as an Executive Assistant, including 3+ years supporting C-level executives

• Background in corporate, financial, or tech environments preferred

• Bachelor's degree in Business Administration, Finance, Communications, or a related field is preferred

Skills & Attributes:

• Exceptional organizational and time-management skills

• Strong written and verbal communication

• Proficiency in Microsoft Office / Google Suite and project management tools

• Discretion, integrity, and professionalism in handling confidential matters

• Anticipatory thinking and strong problem-solving abilities

• Ability to thrive both independently and collaboratively in a fast-moving environment

• Adaptable, emotionally intelligent, detail-oriented, and relationship-focused

• Unlimited PTO

• Low cost medical, dental, and vision plans

• Life insurance

• Accidental death and dismemberment (AD&D) insurance

• Dependent Care Savings Accounts and Flexible Spending Accounts

• Health Saving Account

• Short-term and long-term Disability

• Employee Assistance Program

• Employee Resource Groups

• 401(k) plan

• Paid parental leave

• Relief Fund

• Travel coverage

• Corporate events

• Teambuilding

• Snacks, drinks at the office

• Gifts for employees

Semrush is a leading online visibility management SaaS platform that enables businesses globally to run search engine optimization, pay-per-click, content, social media and competitive research campaigns and get measurable results from online marketing.

We've been developing our product for 16 years and have been awarded G2's Top 100 Software Products, Global and US Search Awards 2021, Great Place to Work Certification, Deloitte Technology Fast 500 and many more. In March 2021 Semrush went public and started trading on the NYSE with the SEMR ticker.

10,000,000+ users in America, Europe, Asia, and Australia have already tried Semrush, and over 1,700 people around the world are working on its development. The Semrush team is constantly growing.

Semrush is an equal opportunity employer. Building a better future for marketers around the world unites people from all backgrounds. Even if you feel that you don't 100% match all requirements, don't be discouraged to apply! We are committed to ensure that everyone feels a sense of belonging in the workplace.
We do not discriminate based upon race, religion, creed, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, age, ancestry, physical or mental disability, or medical condition including medical characteristics, genetic identity, marital status, military service, or any other classification protected by applicable local, state or federal laws.

Our new colleague, we are waiting for you!