Part Time Assistant Registrar

Part-time, regular, 24 hours per week. This position is 100% onsite position.

Primary areas of responsibility:

Oversees the registration and operation of the art rental collection and campus loan program that includes transit, display, and selection of artwork for campus installations. Responsible for the storage, care, tracking and identification of conservation issues of the objects in the art rental collection. Registers outgoing temporary loans utilizing collections management database. Answers questions regarding art rental collection and campus loan policies and procedures. Assists with registration department projects as needed.

Job Duties:

Registration- Assists in the day-to-day activities of the Registration Department. (40%)
* Evaluates campus loan requests which includes visiting and assessing locations for suitability and safety of artwork, creating loan forms, invoicing, and condition reporting.
* Acts as a liaison between university administrators participating in the campus loan program and the museum to ensure that artworks are properly maintained.
* Ensure artworks are tracked, photographed, and cataloged appropriately, adhering to museum cataloging and nomenclature standards.
* Assesses condition of objects in the collection and on loan. Ensures that detailed condition reports are documented with photographs. Coordinates with Registrars and contract conservators when condition issues are identified.
* Other duties as assigned.

Art Rental Collection - Oversees the registration and operation of the art rental collection and rental program. (50%)
* Registers art rental agreements and maintains documentation and tracking of all rental transactions and artworks in collections management database.
* Fields inquiries related to the art rental collection and guides renters through rental process.
* Cares for the art rental collection including cataloging and photographing new works, organizing display in WAM shop, assessing framing and conservation needs, cleaning artworks for display, and ensuring artworks are properly labeled.
* Assists renters and departments with selecting artwork making recommendations based on their space and preferences.
* Understands and identifies trends to help inform the selection of appropriate artworks for display and give input during the acquisition process.
* Communicates regularly with WAM Shop Manager/Buyer to review status, trends, and revenue.
* Updates and maintains the art rental procedure guide, training manuals, and coordinates training of Sales Associates with WAM Shop Manager/Buyer.
* Collaborates with the Shop Manager and Communications staff to develop annual marketing campaigns.
* Works with the museum's public engagement and learning staff to create student focused art rental events.
* Other duties as assigned, relating to the art rental collection.

Rights and Reproductions - Oversees rights and reproduction of objects in the collection, including issues of copyright and digital distribution. (10%)
* Evaluates requests for reproduction, creates contracts, handles invoicing and confirms payment and final products are received in accordance with contract stipulations.
* Arranges new photography if necessary. Evaluates proofs to ensure accurate reproduction.
* Processes products: books and other printed materials displaying Weisman collection items, creates and maintains entries in collection management database.
* Researches and processes permission requests for WAM produced catalogs and exhibit related materials.
* In collaboration with the Registrars, regularly reviews and updates Rights and Reproduction policies and procedures.
* Keeps abreast of current issues and legislation related to copyright

Essential Qualifications
* BA/BS degree in museum studies or related field, or a combination of related education and equivalent training and work experience to equal at least four years
* Minimum of three years of museum registration or collections management experience
* Experience handling works on paper, paintings and understanding of preventative conservation
* Working knowledge of museum registrar/collection management best practices
* Working knowledge of object cataloging standards
* Effective oral, written, and interpersonal skills
* Strong proficiency, including at least one year of experience, using databases and/or collections management systems and Microsoft Office software
* Effective time management and organizational skills with an attention to detail
* Demonstrated abilities in handling a variety of projects simultaneously and prioritizing long term projects versus daily departmental demands efficiently
* Ability to work both independently and as part of a team
* Ability to lift 40 pounds, climb ladders and stand for long periods of time
* Standing or walking 2-4 hours at a time up to 8 hours per day
* Sitting at a computer 2-4 hours at a time, up to 8 hours per day

Desired Qualifications
* Previous experience processing rights and reproductions
* Previous experience with TMS database
* Knowledge in art history
* Experience with Adobe Photoshop
* Experience framing

Pay Range: $22.00 - $27.62; depending on education/qualifications/experience

Time Appointment Category: 60% Appointment

Position Type: Civil-Service & Non-Faculty Labor Represented Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).