Tyler Pipe - Safety Systems Records Coordinator

The Safety Systems Records Coordinator is responsible for maintaining accurate safety documentation and supporting the implementation of safety programs across multiple facilities. This position plays a critical role in tracking training compliance, managing safety data, coordinating safety initiatives, and assisting with inspections and incident investigations. The role requires a high level of attention to detail, proficiency with computer systems, and the ability to support multiple departments in maintaining regulatory and internal safety standards. The Safety Systems Records Coordinator will work closely with the Safety Manager and other team members to promote a safe and compliant work environment.

Responsibilities:

Records and Program Administration

* Maintain and organize safety records in compliance with HSP-001-R1, including training documentation, inspection records, and contractor files.

* Enter and track closure of Toolbox Talks, Job Safety Analyses (JSAs), PPE assessments, SEG compliance documentation, Audit findings, and Finding and Action Items

* Manage databases related to new hires, terminations, and FMLA status for safety-related tracking.

* Administer and track various safety programs, including AIM, prescription safety glasses, health club memberships, and annual safety boot programs.

* Coordinate training compliance for Tyler Pipe, Texas, Tyler Pipe, South Plainfield, Los Angeles Service Center, Reno Distribution Center, and Henderson Transload Yard.

Training, Compliance, and Reporting

* Monitor and report compliance with OSHA and corporate training requirements, including Toolbox Talks (TBTs), computer-based training (CBTs), safety meetings, and contractor orientation.

* Manage contractor safety compliance through ISNetworld or internal systems, ensuring that required documentation, such as safety programs, insurance, and acknowledgments, is up to date.

* Support HSP reviews and ensure that safety policies, work instructions, and procedures are kept up to date.

* Generate and distribute weekly and monthly safety reports, training schedules, and compliance summaries to management.

Inspections, Audits, and Incident Support

* Conduct weekly safety inspections in your assigned area and document the findings. Email summaries to the Safety Manager.

* Participate in quarterly safety inspections, track corrective actions, and support resolution of audit findings.

* Coordinate third-party inspection and maintenance of below-the-hook lifting devices (BTHLD), cranes, hoists, and other safety equipment.

Incident Investigation and Emergency Preparedness

* Assist in Level I and Level II incident investigations, ensuring proper documentation and implementation of corrective actions.

Administrative and Committee Support

* Facilitate purchasing requisitions for PPE and other safety-related supplies.

* Collect and distribute mail from the main office daily.

Other Duties

* Support annual reviews of training records and SEG compliance.

* Perform other safety-related duties as assigned by the Safety Manager.

* High school diploma or equivalent required; minimum two years of clerical or safety/medical administrative experience.

* Proficient in Microsoft Word, Excel, and Outlook; strong computer skills are essential.

* Able to work across all shifts and perform overtime as needed.

* High attention to detail, especially when reviewing safety and regulatory documentation.

* Ability to maintain confidentiality and manage sensitive information appropriately.

* Self-motivated with the ability to manage multiple tasks and work independently.

* Willingness to work in foundry and support facilities environments.

* Strong commitment to safety protocols, teamwork, and consistent attendance.

* Must be able to wear PPE and follow all safety procedures without exception.

Based on the founding principles of McWane in 1920, it is expected that all team members will know and exhibit the eight principles of The McWane Way: Safety, Environment, Leadership, Accountability, Excellence, Trust, Teamwork, and Communication as well as the values and behaviors supporting these principles.

All your information will be kept confidential according to EEO guidelines.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

McWane is a Federal VEVRAA contractor, and an Equal Opportunity Employer committed to providing equal employment opportunity in all employment practices. McWane will not discriminate against any applicant for employment because of their race, color, religion, sex, national origin, age, sexual orientation, disability, veteran or service member status, marital status, citizenship status (In IL - sex, including same sex, ancestry, order of protection status, physical or mental disability, military status, pregnancy, unfavorable discharge status, genetic information), (In IA - gender identity), (In CA- gender identity or expression, and genetic information) or any other category protected by federal, state or local law.