Job Summary- Performs complex work of an administrative nature supporting a team of Executives, including record keeping. Adheres to the company's/department's confidentiality and HIPAA compliance programs. Prioritizes management/client requests to meet business objectives. Supports the day-to-day administrative operations of the Executive and department.
Essential Functions:
- Composes and type routine memos and correspondence.
- Copies, faxes and routes information as requested.
- Establishes and maintains official documents and records in appropriate files.
- Provide excellent organizational and time management skills; must adhere to and meet all deadlines.
- Responds independently to a broad range of inquiries.
- Keeps Supervisor's calendar up to date.
- Makes necessary arrangements to ensure details for meetings are completed.
- Takes shorthand and speed writing efficiently.
- Participates in outside research, as necessary, for some projects.
- Prepares recurring and special reports and presentations by gathering data, interpreting data and assembling reports using PowerPoint, Excel, etc. for Executive's review and distribution.
- Proofreads and edits materials.
- Provides confidential administrative and clerical support to Executive.
- Receives, opens, sorts, reads and prioritizes Executive's mail.
- Schedule appointments, meetings, conferences, luncheons, hotel reservations and travel plans.
- Serves as a receptionist for Executive, receiving and screening visitors and telephone calls.
- Serves as recording secretary for committees(s), scheduling meetings, distributing materials, recording and transcribing meeting minutes.
- Strong call-screening capabilities in dealing with salespeople and non-essential calls.
- Types documents, memos, correspondence, presentations, forms, charts, tables and the like from rough draft.
Knowledge/Skills/Abilities:
- Excellent knowledge of Microsoft Office Suite (Word/Excel/Access/Power Point) including mail merges and the ability to type 65+ wpm
- General knowledge of industry related issues particularly Medical Managed care/Medicaid program
- Ability to deal with all levels of staff; must be professional and diplomatic
- Excellent interpersonal, verbal and written communication skills
- Ability to abide by policies ?Ability to maintain attendance to support required quality and quantity of work
- Maintain confidentiality and comply with Health Insurance Portability and Accountability Act (HIPAA)
- Ability to establish and maintain positive and effective work relationships with coworkers, clients, members, providers and customers
Required Education:
Associate's Degree of equivalent experience
Required Experience:
2+ years Executive Assistant experience
Additional needs want someone who is a go-getter, experience managing multiple executives. Excellent ability to proactively manage calendars, meeting organization, agenda preparation, slide prep, notes/action items, and support administrative needs.
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Professional Management Enterprises
Jun 12, 2025