Executive Operations Assistant

Description

Syneos Health is a leading fully integrated biopharmaceutical solutions organization built to accelerate customer success. We translate unique clinical, medical affairs and commercial insights into outcomes to address modern market realities.

Every day we perform better because of how we work together, as one team, each the best at what we do. We bring a wide range of talented experts together across a wide range of business-critical services that support our business. Every role within Corporate is vital to furthering our vision of Shortening the Distance from Lab to Life.

Discover what our 29,000 employees, across 110 countries already know.

WORK HERE MATTERS EVERYWHERE

Why Syneos Health

• We are passionate about developing our people, through career development and progression; supportive and engaged line management; technical and therapeutic area training; peer recognition and total rewards program.
• We are committed to our Total Self culture - where you can authentically be yourself. Our Total Self culture is what unites us globally, and we are dedicated to taking care of our people.
• We are continuously building the company we all want to work for and our customers want to work with. Why? Because when we bring together diversity of thoughts, backgrounds, cultures, and perspectives - we're able to create a place where everyone feels like they belong.

Job Responsibilities

Summary:

Performs advanced administrative and project related functions to support Company Executive(s).

Essential Functions:

• Drafts confidential reports, memoranda, correspondence and agendas; uses own initiative to answer routine inquiries. Prepares materials in final form from very rough or involved drafts, which may utilize frequent use of technical terminology and statistical data, including charts and graphs as necessary. May combine material from several sources as necessary. Maintains updated departmental organizational charts.

• Work with C-suite executive team and admins

• Support both ELT member and direct reports with time and expense reporting

• Specifically for the ELT member, support travel planning

• Manage calendar/meetings and proactively prioritize and work with meeting requesters to ensure they are prepared/focused agendas

• For physical meetings in Morrisville, help coordinate /support participants during the event, meeting room setup, security/badge access, catering

• For meetings outside of Morrisville, coordinate with local support/facilities to ensure meeting rooms are reserved and setup

• Help with approvals, expenses, invoices, purchase orders

• Positive attitude, professional, collaborative, and strong communicator

• Updates spreadsheets and databases and maintains department files, including those of a confidential nature.

• Prepares and produces materials and presentations for executive meetings.

• Possesses strong professional acumen when interacting with customers and employees via phone or in person. Schedules outgoing business phone calls, conference calls and WebEx meetings globally.

• Maintains Executive(s) schedule and calendar. Schedules business meetings both inside and outside of the office via an electronic calendar.

• Manages travel arrangements including preparing detailed itineraries for each trip.

• Reviews, prioritizes and responds to incoming mail, voicemail, email, and confidential documents. Determines if executive action is required.

• Communicates with Executive staff and all levels of personnel inside and outside the company to gather and convey information pertaining to executive's office and responsibilities. Reviews and prioritizes activities, takes action and escalates critical matters. Refers routine matters to appropriate parties for action and follows up to ensure proper disposition.

• Assists in training and providing assistance to other staff members. May provide backup to other support staff including reception.

Other Responsibilities:

Performs other work-related duties as assigned. Minimal travel may be required (up to 25%).

Requirements:

High school education plus significant experience providing C-suite (e.g., CEO, COO, CFO, GC) administrative support, or equivalent combination of experience and education. Some college courses preferred. Familiarity with pharmaceutical business, medical terminology, and financial/business terminology and ability to create, review and edit substantive materials. Superior proficiency utilizing Microsoft Office Suite (Word, Excel, Power Point), voicemail, email and Outlook calendar. Accurate and efficient keyboard skills are necessary. Requires highly effective verbal, written, interpersonal and team-oriented skills. Problem solver with ability to tactfully and effectively work with all levels of employees and maintains confidentiality. Ability to perform several tasks simultaneously, to organize and prioritize work while meeting aggressive deadlines with accuracy and attention to detail.

At Syneos Health, we believe in providing an environment and culture in which Our People can thrive, develop and advance. We reward and recognize our people by providing valuable benefits and a quality-of-life balance. The benefits for this position may include a company car or car allowance, Health benefits to include Medical, Dental and Vision, Company match 401k, eligibility to participate in Employee Stock Purchase Plan, Eligibility to earn commissions/bonus based on company and individual performance, and flexible paid time off (PTO) and sick time. Because certain states and municipalities have regulated paid sick time requirements, eligibility for paid sick time may vary depending on where you work. Syneos complies with all applicable federal, state, and municipal paid sick time requirements.

Salary Range:

The base salary range represents the anticipated low and high of the Syneos Health range for this position. Actual salary will vary based on various factors such as the candidate's qualifications, skills, competencies, and proficiency for the role.

Get to know Syneos Health

Over the past 5 years, we have worked with 94% of all Novel FDA Approved Drugs, 95% of EMA Authorized Products and over 200 Studies across 73,000 Sites and 675,000+ Trial patients.

No matter what your role is, you'll take the initiative and challenge the status quo with us in a highly competitive and ever-changing environment. Learn more about Syneos Health.

http://www.syneoshealth.com

Additional Information

Tasks, duties, and responsibilities as listed in this job description are not exhaustive. The Company, at its sole discretion and with no prior notice, may assign other tasks, duties, and job responsibilities. Equivalent experience, skills, and/or education will also be considered so qualifications of incumbents may differ from those listed in the Job Description. The Company, at its sole discretion, will determine what constitutes as equivalent to the qualifications described above. Further, nothing contained herein should be construed to create an employment contract. Occasionally, required skills/experiences for jobs are expressed in brief terms. Any language contained herein is intended to fully comply with all obligations imposed by the legislation of each country in which it operates, including the implementation of the EU Equality Directive, in relation to the recruitment and employment of its employees. The Company is committed to compliance with the Americans with Disabilities Act, including the provision of reasonable accommodations, when appropriate, to assist employees or applicants to perform the essential functions of the job.