Executive Assistant

Monday - Friday, 8:00 AM - 5:00 PM
Occasional evenings and weekends

A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation's top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks that include numerous retail and restaurant discounts, savings on local child care centers and special rates for performing arts events.

University Development's purpose is to support the mission of the university by raising private resources to enhance financial support for students, faculty, programs, and facilities. University Development provides leadership and centralized services to all development offices throughout the University, serving as a focal point for annual giving, application development and IT support; campaign management; constituent programs; corporate and foundation relations; donor relations; gift planning; gift services; industry relations; marketing/communications; parents giving; principal gifts; prospect management, research and analytics; regional programs; scholarships and student aid; talent management; university events; and volunteer engagement.

Carolina Development is proud of its donor-centered philosophy, pursuing activities that always respect the interests and intentions of the donor as well as the University. The organization's collaborative nature is a critical component to fulfilling our mission of raising private funds to benefit the university.

Location, Location, Location
* Want to live in Chapel Hill? If so, we have tons of perks to offer you. Discounts and access to many UNC-CH athletics, Performing Arts, Gym memberships and many more on campus and local community opportunities along with a perks program that provides employees with over 800 local deals.
* Want to live outside of Chapel Hill but still in the area? You have a choice of smaller communities, cities, or even suburbs in areas like Raleigh and Durham. Both living experiences offer a multitude of advantages designed to fit your needs and still enjoy the perks offered by UNC-CH.

Tuition & Fee Waiver Program: Check out our Tuition & Fee Waivers Programs - https://hr.unc.edu/benefits/educational-assistance/tuition-waivers/

Benefits: Explore the benefits of working at UNC-CH - https://hr.unc.edu/benefits/

We welcome applicants from all backgrounds and transferable skills!

Position Summary:
This position may be eligible for a hybrid work arrangement that may include a partially remote work location, consistent with System Office policy. UNC Chapel Hill employees are generally required to reside within a reasonable commuting distance of their assigned duty station in Chapel Hill, NC.

The executive assistant provides comprehensive, high-level administrative support to the Assistant Vice Chancellor and Chief of Staff ( AVC) for University Development. This position plays a critical role in managing the AVC's calendar, communications, travel, and special projects, ensuring efficient daily operations and representing the AVC with professionalism and discretion. The role also supports teams that report directly to the AVC, coordinating logistics and managing financial and administrative processes.

Job Duties:
Calendar and Scheduling Management
* Manage and maintain the AVC's calendar, including scheduling complex and sensitive meetings.
* Serve as the primary point of contact for all calendar-related requests and inquiries.
* Exercise sound judgment and discretion to prioritize appointments and make critical scheduling decisions on behalf of the AVC.
* Present calendar requests and scheduling conflicts to the AVC and relay directives and responses.
* Communicate professionally with stakeholders and coordinate logistics for meetings and events.

Communication and Correspondence
* May be responsible for monitoring the AVC's email daily, identifying time-sensitive matters, and drafting or coordinating appropriate responses as needed.
* May attend meetings with the AVC to take detailed notes and provide follow-up support.
* Respond to inquiries on behalf of the AVC in a timely and professional manner.
* Draft, edit, and proofread correspondence, reports, proposals, and presentations to reflect the AVC's voice and communication style.
* Serve as a liaison with university leaders, donors, legislators, and other stakeholders, managing communications with discretion and diplomacy.
* Manage stewardship and donor-related correspondence and communications on behalf of the AVC.

Travel and Event Logistics
* Coordinate all aspects of domestic and international travel for the AVC and their direct reports, including flights, accommodations, ground transportation, and itineraries.
* Make adjustments to travel logistics as needed, especially when the AVC is traveling.
* Prepare travel-related documents and ensure proper submission and compliance with university procedures.
* Process travel reimbursements and monthly expense reports in the Concur system; serve as a delegate for AVC and AVC's direct reports.
* Assist in the approval and processing of team travel requests within Concur.

Administrative Support and Special Projects
* Prepare materials such as meeting agendas, presentations, reports, and spreadsheets.
* Conduct data gathering and prepare reports using DAVIE and other university systems.
* Support University Development initiatives through the coordination of logistics, documentation, and communications.
* Maintain confidentiality in all dealings and represent the AVC's office with the highest level of professionalism.

High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate's degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience ; or Bachelor's degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

* Strong organizational and time-management skills with exceptional attention to detail.
* Proven ability to manage multiple priorities in a fast-paced environment.
* Excellent written and verbal communication skills.
* Experience with calendar management, travel coordination, and expense reporting.
* Proficiency in Microsoft Office Suite and familiarity with Concur and DAVIE systems preferred.
* Ability to work independently and as part of a team with a high degree of discretion and professionalism.

Experience in higher education and administrative environment preferred.

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to employment@unc.edu

Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.