Position Details
Position Information
| Recruitment/Posting Title |
Program Coordinator |
| Job Category |
Staff & Executive - Administrative & Support - General |
| Department |
RBHS - Clinical Affairs |
| Overview |
The Rutgers Health Office of Clinical and Health Affairs leads and supports a diverse array of inter-professional clinical, health, education, and research initiatives that promote Rutgers Health as a premier academic health system. Working collaboratively with partners from across Rutgers, our clinical affiliates, and other stakeholders, we also advance innovative, strategically important projects and initiatives that ensure an exceptional clinical learning environment and improve the health and well-being of our Rutgers community and New Jersey constituents. To learn more about our office, visit
Clinical and Health Affairs
.
New Jersey's premier academic health center, Rutgers Health takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide, Rutgers Health includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.
Our elite and renowned faculty are teachers, health researchers and providers, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education and training in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. An important mission of Rutgers Health is to promote the careers of faculty, staff, and learners. Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives
.
|
| Posting Summary |
Rutgers, The State University of New Jersey is seeking a Program Coordinator within the Rutgers Biomedical and Health Sciences, Clinical Affairs Department.
In this role, the Program Coordinator will assist in the implementation of well-being initiatives at Rutgers Health. The Program Coordinator will also serve in both coordinating and facilitative roles for wellness programming and communication related to well-being. Additionally, the Program Coordinator will support research initiatives and grant management, answer questions regarding policies and procedures, and ensure the highest standard of customer service to faculty and staff.
Among the key duties for this position are the following:
- Supports in facilitation of advancing well-being at Rutgers Health. Provides administrative oversight for wellness programming designed to improve health and well-being to serve the Rutgers Health community.
- Leads event planning including invitations, catering, and logistics for wellbeing events.
- Implements communication strategy to share current programs, highlight successes, and identify opportunities transparently. Assists with regular surveys for our community to assess mental health status, needs and the success of our programs. Collects data about our utilization of mental health and wellness services. Prepares and/or compiles data for special reports and analysis.
- Develops departmental policies and procedures, flow-charts and project timelines as necessary. Ensures follow through with all parties and tracks projects to completion.
- Maintains the promotion of Well-being website to ensure excellent communication of programmatic offerings.
- Collaborates on the development of research questions and publications that contribute to the field of well-being.
- Provides administrative support for grant management as needed.
This position is contingent upon the continuation of external funding. |
| FLSA |
Exempt |
| Grade |
25S |
| Salary Details |
$81,271 |
| Minimum Salary |
81271.000 |
| Mid Range Salary |
98261.000 |
| Maximum Salary |
115250.000 |
| Offer Information |
The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. |
| Benefits |
Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes:
- Medical, prescription drug, and dental coverage
- Paid vacation, holidays, and various leave programs
- Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
- Employee and dependent educational benefits
- Life insurance coverage
- Employee discounts programs
For detailed information on benefits and eligibility, please visit:
http://uhr.rutgers.edu/benefits/benefits-overview. |
| Position Status |
Full Time |
| Working Hours (per week) |
37.5 |
| Standard Hours |
37.50 |
| Daily Work Shift |
Day |
| Work Arrangement |
Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System. |
| Union Description |
MPSC - Legacy UMD |
| Payroll Designation |
PeopleSoft |
| Seniority Unit |
|
| Terms of Appointment |
Staff - 12 month |
| Position Pension Eligibility |
ABP |
Qualifications
| Minimum Education and Experience |
- Bachelor's Degree is required, preferred focus in Public Health, Business Administration or a related field plus three (3) years of experience in a business office, academic environment or clinical environment.
- Equivalent education. experience and/or training may be substituted for the degree requirements.
|
| Certifications/Licenses |
|
| Required Knowledge, Skills, and Abilities |
- Must possess the ability to work with senior administrators, state, business and community leaders on critical matters with diplomacy, executive maturity and sensitive human relations skills.
- Must be dependable, flexible, and people oriented.
- Must have excellent oral and written communication skills and a highly professional demeanor in person and on the telephone.
- Must be computer literate with proficiency and working knowledge of database and reporting tools such as Microsoft Word, Excel. Access and PowerPoint.
- Ability to navigate the Internet.
|
| Preferred Qualifications |
- Experience with event management strongly preferred.
|
| Equipment Utilized |
|
| Physical Demands and Work Environment |
PHYSICAL
DEMANDS:
- Standing, sitting, walking, talking and hearing.
- No special vision requirements.
- Lifting up to 25 lbs.
WORK
ENVIRONMENT:
- Office environment.
- Moderate noise.
|
| Special Conditions |
|
Posting Details
| Posting Number |
25ST1679 |
| Posting Open Date |
08/04/2025 |
| Special Instructions to Applicants |
|
| Regional Campus |
Rutgers Biomedical and Health Sciences (RBHS) |
| Home Location Campus |
Downtown New Brunswick |
| City |
New Brunswick |
| State |
NJ |
| Location Details |
|
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Affirmative Action/Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement |
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