Position Details
Position Information
| Recruitment/Posting Title |
Unit Admin/Specialist - Seasonal |
| Posting Number |
25TM0319 |
| Department |
Douglass Residential College |
| Overview |
Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities. |
| Posting Summary |
Rutgers, The State University of New Jersey, is seeking a Unit Admin/Specialist - Seasonal for the Douglass Residential College. This position supports ongoing recruitment and enrollment efforts, including logistics prior to and during events, communicating information about Douglass and Rutgers to prospective students and families, responding to general inquiries via email and telephone, data collection/reporting, assisting student leaders, and general office tasks.
Among the key duties of this position are the following:
- Assists at recruitment and enrollment events. This includes handling logistics such as room reservation, food ordering, forms for facilities, forms if events are over 50 people, etc. Confirm with host unit(s).
- Assists as on-the-ground support with "day of" set-up, coordinating times and time sheets with student leadership groups, food services orders, etc.
- Provides pre- and follow-up outreach to registrants.
- Oversees 'anti-melt' programming including welcome correspondence with incoming students, set up virtual summer meetings, meet individually with students who request to un-enroll.
- Oversees student leaders at Rutgers Orientation days (June - August), liaison to students at summer meet & greets, manage all aspects of special group visits including meeting groups, programming, logistics (school, community groups, etc.), connect inquiries to appropriate unit, provide information sessions weekly, create all events (tours, program, open house, etc.) in sales force for tracking of registrants, enter events for the year into SmartSheets for Enrollment Services programs.
- Submits communications forms to Undergraduate Admissions, review Enrollment Services website for possible updates;
- Helps to manage Enrollment Services leadership groups by making sure training manuals are updated and distributed, time sheet are submitted, attendance at events is recorded, etc.
- Coordinates student leaders for interviews with potential new ambassadors, train, schedule meetings, review plans, and discuss with supervisor.
- Formats, sorts, and reports data. This includes surveys (Why I chose Douglass, Why I request to unenroll from Douglass, etc.) and incoming student demographic information.
- Answers incoming phone calls, monitor general mailbox and answer emails.
- Overall inventory control including advising when supplies need to be replenished, manage social media content with communications office during summer months to build excitement with incoming students.
- Other duties as assigned.
|
| FLSA |
Nonexempt |
| Salary Details |
$20.00 - $22.00/hourly |
| Offer Information |
The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. |
| Benefits |
Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes:
- Medical, prescription drug, and dental coverage
- Paid vacation, holidays, and various leave programs
- Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
- Employee and dependent educational benefits
- Life insurance coverage
- Employee discounts programs
For detailed information on benefits and eligibility, please visit:
http://uhr.rutgers.edu/benefits/benefits-overview. |
| Position Status |
Part Time |
| Working Hours (per week) |
Up to 30 hours per week |
| Daily Work Shift |
Day |
| Work Arrangement |
Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System. |
| Payroll Designation |
PeopleSoft |
| Terms of Appointment |
Temporary Staff Appointment - Hourly |
Qualifications
| Minimum Education and Experience |
- Bachelor's degree in a related field, or an equivalent combination of education and/or experience.
|
| Certifications/Licenses |
|
| Required Knowledge, Skills, and Abilities |
- Strong organizational skills and excellent attention to detail.
- Comfortable with technology and capability to learn new programs and methods.
- Ability to complete assignments independently and work productively in collaborative situations.
- Ability to exercise independent judgement when appropriate.
|
| Preferred Qualifications |
- Up to two years relevant experience in an administrative function.
- Experience with events and client services.
|
| Equipment Utilized |
|
| Physical Demands and Work Environment |
- Must be available to work weekends.
|
| Special Conditions |
- This position is from August 1- October 31, 2025. Then the position will break until March 15,2026 and go six consecutive months through September 15, 2026.
|
Posting Details
| Posting Open Date |
08/04/2025 |
| Posting Close Date |
09/04/2025 |
| Open Until Filled |
No |
| Special Instructions to Applicants |
|
| Regional Campus |
Rutgers University-New Brunswick |
| Home Location Campus |
Douglass (RU-New Brunswick) |
| City |
New Brunswick |
| State |
NJ |
| Location Details |
|
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Affirmative Action/Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement |
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Aug 05, 2025