Team Administrative Assistant

Team Administrative Assistant

Marketing Division

This is a 12-month, full-time, hybrid on-site contract role located in Culver City, CA.

Summary

The Marketing Division is focused on driving customer acquisition while building awareness and educating audiences about a broad range of digital services through multiple channels. We are seeking a detail-oriented and proactive Team Administrative Assistant to provide high-level administrative support to senior leaders, ensuring smooth operations in a fast-paced, rapidly changing environment.

Our Ideal Candidate

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  4+ years of experience in administrative support, including schedule management, meeting coordination, and cross-team liaison work

  
  
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  Passion for marketing and a basic understanding of the digital marketing landscape

  
  
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  Proficient in macOS and native applications (Mail, Calendar, Keynote, Numbers, Pages)

  
  
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  Skilled in building partnerships and working with cross-functional teams

  
  
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  Able to manage multiple tasks, navigate ambiguity, and adapt to changing priorities while maintaining confidentiality

  
  
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  Highly detail-oriented with strong organizational and time management skills

  
  
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  Flexible and adaptable to shifting timelines and stakeholders

  
  
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  Strong written and verbal communication skills

  
  

Job Description

In this role, you will coordinate schedules, meetings, and documentation for senior leadership and the marketing team. You'll partner with cross-functional teams to ensure smooth workflows and efficient communication, including preparing agendas, capturing meeting notes, and managing follow-up actions. This includes refining standard operating procedures, fielding administrative requests, and maintaining consistency across organizational processes. You will also handle sensitive information discreetly, support collaborative projects, and contribute to the overall effectiveness of the marketing team.

Education and Experience

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  Bachelor's degree in business administration, communications, marketing, or equivalent practical experience

  
  
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  Previous experience supporting marketing teams preferred

  
  

Additional Requirements

Please include your resume with your application.

This opportunity is located in Culver City, CA and requires hybrid on-site work.

The pay for this W-2 position is $29.85 per hour. This position may be eligible for PTO, health and dental insurance, and/or 401(k) benefits upon meeting certain length-of-service and hours requirements.

Mathys+Potestio values applicants of all backgrounds and experiences. We do not discriminate based on race, color, national or ethnic origin, ancestry, age, religion or religious creed, disability or handicap, sex or gender, gender identity and/or expression, sexual orientation, military or veteran status, genetic information, or any other characteristic protected under applicable federal, state, or local law.

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