New

Executive Assistant

North Carolina State University

$ 37,306 - $ 86,062

life insurance, flexible benefit account, paid time off

United States, North Carolina, Raleigh

Aug 14, 2025

Job Posting Information

Posting Number	PG194672SP
Internal Recruitment	Yes
Working Title	Executive Assistant
Anticipated Hiring Range	$60,474
Work Schedule	Monday - Friday, 8:00 am - 5:00 pm
Job Location	Raleigh, NC
Department	Libraries
About the Department	The NC State University Libraries supports and enables research and learning by providing collections, services, spaces, and technologies for the NC State community and its partners. The Libraries is committed to being a powerful competitive advantage for the university in every aspect of its mission, including attracting and retaining faculty and students and promoting their success. To that end, we foster a culture of creativity, innovation, belonging, and well-being. The library system consists of the D. H. Hill Jr. Library, the James B. Hunt Jr. Library, and branch libraries for design, natural resources, and veterinary medicine. For more information about the Libraries, please see https://lib.ncsu.edu.
Wolfpack Perks and Benefits	As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. What we offer: Medical, Dental, and Vision Flexible Spending Account Retirement Programs Disability Plans Life Insurance Accident Plan Paid Time Off and Other Leave Programs 12 Holidays Each Year Tuition and Academic Assistance And so much more! Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community. Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.
Essential Job Duties	*This is an internal posting for current NC State permanent employees, and candidates with RIF priority.* The NC State University Libraries seeks an experienced, detail-oriented professional to serve as Executive Assistant to the Senior Vice Provost and Director of Libraries and the Deputy Director of Libraries. Working at the center of the Libraries' senior administrative team, you'll help drive the success of a world-class academic library system. Key responsibilities include: Manage complex calendars, meeting preparation, and high-level correspondence Coordinate travel and major events for library leadership Review, organize, and synthesize information from diverse sources Monitor key initiatives, committees, and operations from an administrative perspective Serve as liaison to staff, campus partners, and external contacts Apply knowledge of strategic goals, policies, and organizational practices to support decision-making Provide back-up support for administrative operations at the Hill and Hunt Libraries We're seeking a proactive, resourceful professional who thrives in a fast-paced environment, builds strong relationships, and can balance multiple priorities with discretion and accuracy.
Other Responsibilities	Other duties as assigned.

Qualifications

Minimum Experience/Education	High School diploma or equivalency and three years of progressively responsible administrative/office management experience; or graduation with an associate's degree in Secretarial Science, Business Administration, or a related discipline and one year of progressively responsible administrative/office management experience; or bachelor's degree, preferably in Business Administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Other Required Qualifications	Thorough knowledge of administrative/office management procedures and protocols Demonstrated experience using various office and productivity tools, including word processing, email, web browsers and Intranet pages, presentation software, and spreadsheets or databases Ability to meet high service standards in all interactions (in-person, by telephone, via e-mail, or online) Attention to detail, time management, and organizational skills Ability to communicate clearly and knowledgeably; ability to represent the Libraries to university and external audiences Ability to foster an environment of belonging and well-being Ability to work independently, creatively, and collaboratively in a team environment, including the ability to establish and maintain effective work relationships Demonstrated ability to be flexible and adapt to changing priorities and demands Ability to exercise independent judgment in interpreting and explaining policies and procedures
Preferred Qualifications	At least two years of college coursework Experience working in an academic library
Required License or Certification	N/A
Valid NC Driver's License required	No
Commercial Driver's License Required?	No

Recruitment Dates and Special Instructions

Job Open Date	08/14/2025
Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)	08/20/2025
Notice to Applicants
Special Instructions	Along with your application please attach your resume, cover letter, and the contact information for 3 professional references. Please make sure that the work history listed on your application is identical to to the work history listed on your resume.

Position Details

Position Number	00062322
Position Type	SHRA
Position Classification Band Title	Executive Assistant
Position Classification Band Level	Journey
Position Classification Salary Range	$ 37,306 - $ 86,062
Salary Grade Equivalency	64
Alternate Option	If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week)	1.0
Appointment	12 Month Recurring
Mandatory Designation - Adverse Weather	Non Mandatory - Adverse Weather
Mandatory Designation - Emergency Events	Non Mandatory - Emergency Event
Time Limited Position	No
Time-Limited Appointment Length (if applicable)
Department Id	250101 - Libraries
EEO	NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity. If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit. NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.