Accounts Payable/Procurement Coordinator (Administrative Assistant IV)

The Fairfax County Health Department is a progressive public health leader serving 1.2 million residents from diverse ethnic, cultural and economic backgrounds. We invite you to apply to become a member of our thriving workforce, together making a difference in the health of our community! Join our dedicated team and help ensure the smooth and efficient operation of our agency!

This position provides essential support for accounts payable and procurement activities and reconciliation of financial transactions, working under the general supervision of Financial Specialist I. Specific duties include reviewing, analyzing, and processing accounts payable and procurement transactions and documentation, such as invoices, purchase requisitions, shopping carts and purchase orders, and journal entries. Performs monthly reconciliations of financial transactions, including pcard transactions. Provides efficient and effective support in these areas to departmental staff to include communication with vendors to resolve issues.

Note: The assigned functional areas of this position are general administrative support, fiscal administration, accounting, and/or purchasing.

(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)
Accounting
Enters data into corporate accounting systems and reconciles a wide variety of accounts receivable/payable.

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)
Knowledge and understanding of the programs or activities of the unit served, as well as of the county and departmental administrative guides;
Position may require knowledge of basic principles and methods of a technical or professional field.
Math Skills
Basic math skills.
Word Processing/Typing
Intermediate skills in use of applicable Microsoft Office Word.
PC Skills
Intermediate skills in the use of applicable Microsoft Office Suite software;
Intermediate skills in the use of agency specific software applications.
Communication
Ability to communicate well through written and oral means.
Information Abilities
Ability to gather, integrate, and analyze simple data.
Interpersonal Abilities
Ability to establish and maintain effective working relationships with both external and internal contacts.
Purchasing and Accounting
Ability to perform data entry into Purchasing/Logistics Enterprise Resource Planning systems and/or Financial Enterprise Resource Planning systems in at least five functions.

MINIMUM QUALIFICATIONS:
Any combination of education, experience and training equivalent to high school graduation and three years of experience providing administrative support in the assigned functional area(s).

• Cardiopulmonary Resuscitation - CPR (required within 60 days)
• AED (required within 60 days of hire)

• Four or more years of experience providing fiscal support in a public sector or community health setting.
• Knowledge of basic accounting principles and procurement practices, policies, and procedures.
• Working knowledge and experience in accounts payable, public procurement, reconciliation of financial transactions, reconciliation of purchase card (pcard) transactions.
• Must have a high level of integrity and discretion in handling confidential information.
• Excellent customer service skills with the ability to interact in a friendly, service-oriented and professional manner with internal and external customers.
• Ability to work independently and in a team environment, be proactive, exercise good judgment, and use critical thinking skills.
• Detail oriented and capable of resolving issues/concerns in a prompt and professional manner.
• Ability to effectively communicate, both orally and in writing.
• Must have the ability to manage multiple tasks simultaneously.
• Ability to prioritize and complete assignments timely.
• Practical experience using Microsoft Excel.
• Working knowledge of FOCUS Financial and Budget, and/or Procurement modules, a plus.
• Familiarity with funds, cost centers, commitment items, internal orders, and grant codes.

This position is emergency/essential services personnel. (Required to report for duty during inclement weather and/or other emergencies.)

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. TTY 703-222-7314. DHREmployment@fairfaxcounty.gov EEO/AA/TTY.

#LI-LD1