Director of Facilities & Security (Facilities Manager)

The Director of the Facilities and Security Division, under the administrative guidance of the Resource Management Bureau Commander, oversees and coordinates various functions for county-owned and leased facilities, exclusive to the police department. This includes planning and executing maintenance, alteration, renovation, custodial services, property and lease management, space planning, security, and other building services. The role involves directing the division's professional work, strategic and emergency action planning, managing resources, including budget and staff, and overseeing multiple multi-million-dollar Capital Improvement Projects (CIP). In addition, the director is responsible for supervising a staff of 1-5 professional employees, providing leadership, guidance, and performance management to support division goals and department objectives. The director serves on the department's senior leadership team (command staff), handling department-wide administration, security and facilities matters. As the primary liaison to Capital Facilities - Building Design and Construction Division (BDCD) for the Fairfax County Police Department (FCPD), the director leads, directs, and coordinates security projects. Responsibilities include project management, technical advice, and serving as the point of contact for various assigned projects. The position involves reviewing project development plans for compliance with building codes and standards, conducting complex analyses, troubleshooting facility security designs, and communicating with stakeholders, county leaders, consultants, and vendors to maintain positive partnerships. The director also serves as the FCPD liaison with the Facilities Management Department (FMD), Department of Emergency Management and Security (DEMS), the Capital Facilities Department, the Department of Procurement and Material Management (DPMM, as well as with other agencies such as the Board of Supervisors, Fire and Rescue Department, and Libraries. The role encompasses research, analysis, report writing, editing, and presenting findings to FCPD Command Staff, county senior management, and department leadership.

(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)

• Directs the general administration of a portfolio of buildings;
• Manages multiple independent teams involved in the operations, repair and maintenance of buildings and associated structures;
• Supervises skilled, semi-skilled, trades, and labor staff responsible for operations, maintenance, renovation, and/or new construction of facilities;
• Ensures the reliability of building operations (continuity of business) and infrastructure through the ongoing operations and maintenance of buildings, physical plants, and related/associated structures and amenities;
• Plans, manages, and coordinates residential and facility site development, long-range program site planning, resource development, and grant management;
• Oversees building projects during all stages of development from planning, funding, leasing and acquisition, architectural and space planning, and renovation, through operations and property management phases;
• Participates in financial decision-making and asset management of residential leases, major construction, and renovation of sites;
• Responsible for the residential and/or facilities site plans;
• Reviews and interprets technical manuals, blueprints, maps, or diagrams to plan program work and to provide technical guidance to staff;
• Coordinates with other internal and external agencies to identify and mitigate risks and resolve issues including regulatory and complex challenges;
• Initiates partnerships with other departments and external agencies to address operational issues;
• Assists in developing and implementing long and short-term program goals and objectives;
• Assists in establishing service standards;
• Creates and documents specific action plans to accomplish goals;
• Establishes business metrics to track changes or adjustments needed to be made to improve services/operations;
• Monitors and evaluates multiple large dollar contract services for equipment replacement, emergency repairs and on-going repair and maintenance;
• Monitors and participates in the development of budgets, contracts, business agreements, and human capital reports;
• Interprets, monitors, and ensures adherence to Federal, State, and County building codes, regulations, standards, and mandates;
• Coordinates with County, State and Federal representatives in the implementation of programs and regulatory standards;
• Ensures building and equipment licenses, permits, certifications and inspections are current; Manage maintenance scheduling, workload management, and asset control using the maintenance management system (CMMS);
• Performs personnel functions including: the development of performance measures, guiding personal actions and employee relations, performing employee reviews, and managing employee development;
• Identifies, promotes, implements, tracks, and reports energy savings/avoidance and sustainable practices;
• May lead emergency management response team in responding to facilities-related emergencies.

• Considerable knowledge and skills in the principles and practices of managing a large maintenance and operations function;
• Considerable knowledge of the long-range planning, site planning, resource development and grant management that goes into community residential and facility site development;
• Considerable knowledge of Federal, State, and local legislation and regulations as they pertain to disability issues, fair housing, and the Americans with Disability Act;
• Problem-solving skill to gather appropriate data, analyze data, and resolve issues;
• Considerable ability to communicate effectively both verbally and in writing;
• Knowledge of applicable building federal, state, and local laws, codes and regulations;
• Knowledge of building codes, zoning, and construction principles;
• Knowledge of required and necessary safety precautions and OSHA requirements;
• Ability to plan and direct the program of the section to which assigned;
• Ability to ensure ongoing compliance with strategic objectives, measuring performance, and participate in the development of goals and strategic objectives;
• Ability to apply critical thinking and analysis;
• Ability to supervise a large number of subordinate personnel and project teams;
• Ability to use sound judgment in making independent decisions;
• Ability to maintain effective relationships with the public and employees;
• Ability to communicate effectively, both orally and in writing;
• Ability to maintain records and prepare reports;
• Ability to read and understand building plans, blueprints, schematics, and other complex drawings and operations and maintenance documents;
• Ability to proficiently use computer and software applications to complete work.

• Prior experience in facilities management and with managing capital improvement projects
• Demonstrated ability to develop, implement, and monitor emergency action or continuity of operations plans
• Familiarity with public sector budgeting processes and resource allocation
• Professional certifications in facility management (e.g., Certified Facility Manager (CFM), Facility Management Professional (FMP), or Security certifications such as Certified Protection Professional (CPP))
• Knowledge of sustainability, energy management, and green building practices
• Experience working in a law enforcement, public safety, or government agency environment
• Experience conducting risk assessments, security audits, or vulnerability assessments in large organizations
• Prior experience in project management
• Prior experience managing, supervising, and directing the work of staff
• Prior experience working with National, Virginia and/or Fairfax County construction, design and building codes
• Prior experience working with procurement contracts and vendors
• Prior experience analyzing business processes and preparing reports and presentations on your findings

• Driver's License (Required)
• VCIN - VA Criminal Information Network (Required within 6 months)
• Proof of educational degree

Fairfax County is home to a highly diverse population, with a significant number of residents speaking languages other than English at home (including Spanish, Asian/Pacific Islander, Indo-European, and many others.) We encourage candidates who are bilingual in English and another language to apply for this opportunity.