Marketing Business Operations Contractor

As a Marketing Business Operations Specialist, you'll serve as the right hand to a senior marketing leader, helping drive operational excellence, financial accountability, and team cohesion across a fast-paced, global marketing organization. You'll work closely with cross-functional stakeholders across 11+ time zones, including VP-level leaders, and play a key role in keeping marketing budgets, processes, and programs running smoothly.

This is a high-visibility role with meaningful impact - ideal for someone who thrives in dynamic environments, brings a strong operations and financial mindset, and can manage up, across, and down with ease.

What You'll Do

Budget Management & Financial Operations

• Serve as the operational lead for budget tracking, forecasting, and planning across the global marketing team.
• Support the FY26 marketing budget planning process, including compiling inputs, running analyses, and reallocating underspend to priority areas.
• Accurately manage large-scale budget movements, using tools like Google Sheets and UpTempo (preferred).
• Liaise with finance partners, ensure precise execution, and help deliver insights to VP-level stakeholders.
• Own travel and expense (T&E) budget tracking, ensuring alignment with team goals.

Rhythm of the Business (ROB)

• Manage the weekly team update process, drive agendas, and track key action items.
• Support team meetings, quarterly town halls, and cross-functional checkpoints.
• Improve how the global team interacts and communicates during critical planning and execution moments.

Project & Program Management

• Lead or support high-priority global marketing programs, from local activations to quarterly initiatives.
• Help streamline execution by identifying blockers, solving problems, and driving cross-functional alignment.
• Balance recurring responsibilities with ad hoc requests, such as retrospective budget reviews or executive analysis needs.

Process Optimization

• Evaluate existing processes across the team and implement improvements to drive efficiency and scalability.
• Help the team "get into a groove" by improving quarterly workflows and documentation.
• Be a driver for automation and operational innovation, especially using AI tools where appropriate.

What You Bring

• Experience:




• 5+ years in business operations, marketing operations, or project/program management in a fast-paced, matrixed, or global organization.
• Direct experience managing or partnering closely with marketing and finance teams, including comfort handling large budgets.
• Experience supporting or interacting with VP-level stakeholders or senior leaders is essential.




• Skills & Attributes:




• Strong attention to detail -your work informs senior decision-making and needs to be accurate and dependable.
• Excellent time management, able to juggle competing priorities and communicate bandwidth or blockers early.
• Professional maturity and strong cross-cultural communication skills. Experience working with globally distributed teams is a plus.
• A self-starter who can take a partially defined task, run with it, improve it, and drive it to completion with minimal oversight.
• A flexible, thick-skinned problem solver who embraces change and stays calm under pressure.




• Tools Proficiency:




• Advanced skills in Google Sheets/Excel, including formulas, pivot tables, year-over-year calculations, etc.
• Experience with UpTempo, Asana, JIRA, or Workday is a plus (not required).
• Interest or fluency in AI tools and a mindset toward automation and continuous improvement is highly desirable.

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