Administrative Billing Specialist

JOIN THE PSC FAMILY Administrative Billing Specialist

Administrative Billing Specialist

Summary

Description

PSC Group is now hiring an Administrative Billing Specialist to support our Railcar Repair operations. This dual-role position is perfect for someone who thrives on accuracy, organization, and customer service while balancing billing, clerical, and administrative duties. You'll work closely with site leadership, customers, and internal teams to ensure efficient billing processes and smooth office operations.

If you enjoy problem-solving, providing excellent service, and working in a fast-paced environment, PSC Group invites you to join our team!

At PSC our employees are our #1 asset, and we invest considerable time and resources to train them well and keep them safe. We know that our overall success is a combined effort, and we strive to provide opportunities for our employees to learn, grow and thrive!

Work Schedule: Monday - Friday days (must be flexible with hours)

Job Duties & Responsibilities:

• Provide general office support including scheduling, reporting, records management, and communications (phone, email, visitors).
• Assist with employee onboarding, administrative paperwork, and tracking of office supplies and vendor needs.
• Support departmental projects, initiatives, and cross-train with team members to ensure consistent coverage of both billing and administrative functions.
• Manage daily billing activities including invoice edits, timecard validation, data entry, and reconciliations in systems.
• Prepare and submit invoices with proper documentation, audit support, and reporting; maintain confidentiality of financial information.
• Collaborate with Accounts Receivable, site leadership, and customers to resolve discrepancies, billing issues, and provide timely responses.
• Analyze billing data and trends to support continuous improvement of processes.
• Completes any other duties that may be assigned to complete the job.

Job Qualifications:

• Minimum of 2 years billing, accounting, or administrative experience (combination preferred).
• Strong knowledge and hands-on experience with Excel is required.
• Experience with NetSuite Projects or similar billing/accounting software is a plus.
• Strong organizational and multitasking skills with keen attention to detail.
• Excellent written, verbal, and interpersonal communication skills.
• Highly self-motivated; able to work independently and in a team environment.
• Ability to manage multiple priorities in a fast-paced setting and consistently meet deadlines.
• Must be 18 years or older, legally able to work in the U.S., and able to pass a drug screen, physical, and background check.
• Stable work history with good professional references.
• PSC is a veteran-friendly company. Previous military experience and proven ability to follow procedures is a plus.

Why join the PSC team?

• Since 1952, PSC Group has had a strong reputation for quality service, safety, environmental protection, and taking care of our employees.
• We are a leader in product handling and site logistics for refineries, chemical producers, and marine transportation providers.
• The work we do makes a huge impact in our nation's economy. Check out our videos at PSC Group - Career Videos to learn more.
• Check out our online newsletter "The Connection" which contains articles about our work groups, recognition events, and achievements of our employees and their family members at PSC Group - Newsletter.
• Our Core Values serve as the foundation for all we do-how we conduct our business, serve our customers, and treat members of our PSC family. Learn more at PSC Group - Core Values.

Employee Benefits:

• Medical insurance options with the company paying a large portion of the premiums, including affordable dental and vision plans for employees and their families
• Company-paid life, short-term, and long-term disability insurance
• Matching 401(k) plan to help employees save money for retirement
• Vacation, sick leave, and holiday benefits (varies by work group)
• Incentives, discounts, and bonuses
• Industry-leading training and development programs

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The above job description does not reflect all essential job functions or physical requirements.

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts the company's rights to assign or reassign duties and responsibilities to this job at any time.

Alternatively, you can apply to this job using your profile from Indeed by clicking the button below: