Program Coordinator - Faculty Affairs, College of Medicine

University of Illinois Chicago
life insurance, paid time off, retirement plan
United States, Illinois, Chicago
Oct 16, 2025
Program Coordinator - Faculty Affairs, College of Medicine Program Coordinator - Faculty Affairs, College of Medicine Hiring Department: Administration Location: Chicago, IL USA Requisition ID: 1037309 FTE: 1 Work Schedule: Mondays - Fridays Shift: Days # of Positions: 1 Workplace Type: Hybrid Posting Close Date: October 28, 2025 Salary Range (commensurate with experience): $50,000.00 - 80,000.00 / Annual Salary About the University of Illinois Chicago UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago. This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents. Employee is responsible for overseeing administrative and strategic planning functions for the College of Medicine Office of Faculty Affairs. The coordinator acts as a resource for faculty-related matters/inquiries and participates in the college-wide promotion and tenure process and implementation of college-level events/meetings. Duties & Responsibilities: Advises and provides executive support to administrator, a faculty affairs director, and two associate directors. Maintains an organized overview of significant College responsibilities and departmental responsibilities and deadlines related to Faculty Affairs. Participates in the College-level salaried promotion and tenure process, including auditing of confidential materials, coordination of committee meetings, preparing and distributing official communications, and maintenance of records. Manager the review of non-salaried promotions, including auditing of confidential materials, distributions to College committee, preparing and distributing official communications, and maintenance of records. Supports the Faculty Development Strategic Planning subcommittees including scheduling and organizing meetings, drafting summary reports and budget requests, and coordinating related events (e.g., training sessions). Facilitates the faculty awards cycle, including solicitating nominations, working with the faculty awards committee, and announcing recipients. Collects information annually on external awards received by the faculty. Manages planning and implementation of College-level events relating to Faculty Affairs (e.g., annual faculty meeting, new faculty orientation, faculty recognition ceremony). Perform other related duties and participate in special projects as assigned. Minimum Qualifications Required: Bachelor's degree. Minimum of 2 years experience in academic administration, preferably in faculty affairs or higher education HR, with concurrent experience in promotion and tenure processes. (Note: Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year of work experience.) Preferred Qualifications: Excellent customer service skills and attention to detail are required. Ability to work effectively independently and within a team setting. Strong writing, interpersonal and organizational skills. Excellent computer skills (Microsoft Office suite and other technology platforms). Ability to prioritize and complete multiple time-sensitive tasks. Understanding of faculty policies and procedures preferred. Knowledge of and expertise in University systems and procedures (P-Card, TEM, iBuy, etc) preferred. Sensitivity to maintaining high level of confidentiality in a wide variety of settings. Ability to assess and measure outcomes associated with programs and workshops. Will need to be on site for coordination of special events and some meetings. Requires sitting for extended periods of time, standing, visual acumen, manual dexterity, and fingering for working with computer keyboards. To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application. Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. The university provides accommodations to applicants and employees. Request an Accommodation To apply, visit https://uic.csod.com/ux/ats/careersite/1/home/requisition/17183?c=uic Copyright 2025 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-8e0483a91a04154e95c71460d053a64c