Senior Payroll Specialist

Vaco
$85,000.00 - $95,000.00 / yr
life insurance, 401(k), retirement plan
United States, California, Cypress
Oct 16, 2025
Vaco is partnering with a client seeking an experienced Sr. Payroll Specialist to oversee payroll and benefits operations. This role plays a key part in ensuring accurate, compliant, and timely payroll processing in a fast-paced, multi-state environment. The ideal candidate is bilingual (English/Spanish), detail-oriented, and highly skilled in ADP Workforce Now (WFN). Responsibilities Payroll Administration Manage full-cycle payroll processing for multi-state, multi-entity operations. Ensure timely and accurate payments in compliance with federal, state, and local laws. Maintain and update payroll records (new hires, terminations, tax withholdings, benefits deductions, etc.). Audit timecards and collaborate with supervisors and employees to resolve discrepancies. Process bonuses, severance, off-cycle payments, and other adjustments. Set up new state registrations and resolve agency tax notices as needed. Support HR and Accounting with payroll-related reporting and audits. Benefits Administration Administer benefit programs (health, dental, vision, life insurance, 401(k), FSA, etc.), ensuring ACA compliance. Manage enrollments, eligibility, and open enrollment processes. Reconcile benefit invoices and ensure timely premium payments. Oversee Leave of Absence administration, coordinating pay accuracy, documentation, and return-to-work logistics. Serve as the main point of contact for payroll and benefits-related inquiries. Qualifications Bachelor's degree in Accounting, Business Administration, Human Resources, or equivalent experience. 5+ years of full-cycle payroll experience using ADP Workforce Now (WFN). Strong knowledge of California and multi-state payroll laws and compliance. Experience with benefits administration and knowledge of related laws and regulations. Advanced proficiency in Microsoft Excel and Office Suite. Exceptional attention to detail, organization, and confidentiality. Excellent written and verbal communication skills. Bilingual in English and Spanish required. CPP or HR certification a plus. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.