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Fiscal Supervisor
Job Summary The incumbent is responsible for providing post-award fiscal management and other administrative support to the finance leadership team and the Division Director at AHP. Fiscal management functions assigned to the incumbent include preparation of billing invoices and FSRs, preparation and submission of other fiscal reports, performing account close-out, adhering to compliance guidelines, including but not limited to those set forth in OMB Circular A-21 and SAS 115, and oversight of day-to-day operations.
Other administrative and fiscal functions assigned to the incumbent may include: provide oversight and monitoring of division purchasing, reimbursement request process, and PO and voucher requests, assistance with agency budget management and agency operational funds, evaluation and tracking of expenditures against project budgets, developing budget status reports against expenses for projects, develop budget illustrations for the leadership team, aiding in opening and closing annual fiscal activities, journaling of expenses, processing salary cost transfers, preparing financial reports for submission to funders, assisting in preparing sponsors' grant/contract budgets and invoices, and processing funding entries.
The employee will work with the finance leadership team on pre-award budget preparation, revision, and planning. The incumbent is responsible for monitoring account budgets, revenue and cost allocation by working with the various in-house applications including, but not limited to, Research Administration System (RAS), Bear Buy, MyExpense, MyReports, and other financial reporting tools. The incumbent must demonstrate ability to adhere to sound internal controls and comply with SAS 115 and compliance guidelines established by the University and sponsors requirements.
The employee also supervises support staff working on grants or contracts according to established policies, practices and defined internal controls. Exercises judgment within defined procedures and policies to determine appropriate action. Identifies risks and responds accordingly. Provides priority setting and work flow analysis. Uses advanced contracts and grants concepts to manage high volume and high complexity transactions. The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement. The salary range for this position is $114,200 - $171,300 (Annual Rate). To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html Department Description Alliance Health Project is one of six clinical divisions, and several research programs that comprise ZSFG Psychiatry, the second largest of 19 clinical departments at ZSFG. The mission of the Alliance Health Project (AHP) is to support the mental health and wellness of the lesbian, gay, bisexual, transgender, queer and HIV-affected communities in constructing healthy and meaningful lives. AHP is one of the oldest HIV organizations in the world and a leader in the field of HIV and mental health and behavioral health services focused on both HIV care and HIV prevention. AHP runs seven major programs, including the Antibody Testing and Counseling Program for the San Francisco Department of Public Health, and the HIV-prevention provider training services for the State of California Office of AIDS. AHP has an annual budget of $13 million from Federal, State and City service contracts as well as private foundations and individual donors, totaling more than 30 projects. Required Qualifications
- Bachelor's degree in business administration, accounting, finance or related field
- Minimum five years of experience in financial management, budget development and/or research contracts and grants administration including three years of lead/supervisory experience or equivalent combination of education and experience in a university setting
- Thorough knowledge of contracts and grants transactions and applicable financial systems, as well as related policy, accounting and regulatory compliance requirements
- Thorough knowledge of Federal Acquisition Regulation, Code of Federal Regulations, sponsor-specific policies, intellectual property policies, conflict of interest requirements, publication rights, application of indirect cost rates and other complex concepts in research administration
- Thorough understanding of research administration guidelines of Minimum five years of experience in financial management, budget development and/or research contracts and grants administration including three years of lead/supervisory experience or equivalent combination of education and experience in a university setting
- Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment
- Ability to manage significant volume of transactions. Expert knowledge of a wide variety of procurement practices
- Ability to perform complex financial analysis and customized reporting
- Demonstrated advanced knowledge of generally accepted accounting, fiscal and reporting principles. Demonstrated advanced competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports. Proficiency in Word, and advance knowledge in Excel
- Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas
- Maintains current knowledge of compliance regulations in all areas of research administration
- Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles
- In-depth knowledge of accounting policies and procedures including those related to cost accounting standards, internal controls, OMB Circular A-21, and SAS 115
- Experience in cash handling, journal preparation, processing and justification
Preferred Qualifications
- Master's degree in business, healthcare administration or related field
- Knowledge of UCSF Contracts and Grants, UCSF Accounting/Personnel, or ZSFG Accounting Administration and State of California Board of Control policies & procedures
- Prior accounting experience with UCSF or City and County of San Francisco
- Experience in working with MyReports, PeopleSoft or Oracle-based application
- Prior work experience with human resources and payroll
- Prior experience understanding the needs of the HIV and LGBTQ+ communities
About UCSF The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells. Pride Values UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.
In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu
Join us to find a rewarding career contributing to improving healthcare worldwide. Equal Employment Opportunity The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law. Job Code and Payroll Title 006216 CONTRACTS AND GRANTS SUPV 2 Job Category Accounting / Finance, Professional (Non-Clinical) Bargaining Unit 99 - Policy-Covered (No Bargaining Unit) Location San Francisco, CA Campus Mission Center Building (SF) Additional Shift Details Monday - Friday, 8:30AM - 5:00PM |
University of California - San Francisco
Oct 16, 2025