ADMIN ASSISTANT

Talbott Recover Center-Main Campus

Administrative Assistant

Talbott Recovery is currently looking for a fulltime Administrative Assistant for our Main Campus location. At Talbott Recovery we focus on patient-centered care and a personal individualized approach, upholding a high standard of innovative treatment and compassionate attention to each individual patient's needs. Our integrated program addresses the needs of the whole person-mind, body, and spirit. Our system of care is personalized and we are committed to providing and promoting evidence-based treatment for individuals with co-occurring disorders through clinical services, education, and research. Our purpose is to create lifetime relationships for long-term recovery. Visit us online: https://talbottcampus.com/

Benefits for the Administrative Assistant include:

Caring, challenging, and rewarding work environment

Competitive Compensation

Robust Benefits Package including 401k with matching funds

Career Development opportunities within UHS and its 300+ Subsidiaries

What do our current employees like about working at Talbott?

Opportunity for growth and development

Doing work that is purposeful

Love what we do for patients

Feels like being a part of a family

No two days are ever the same

Challenging environment with great personal reward

Position Summary

Responsible for various Business Office and Intake duties for the company as assigned.

Essential Duties and Responsibilities

• Manage Accounts Payable including vendor relations, invoice and purchase requisition matching, check processing, check disbursements, petty cash, 1099 and tax related matters.
• Verify the accuracy of invoices and other accounts payable documents or records.
• Investigate questionable data.
• Develop, implement and maintain systems, policies and procedures including accounts payable functions to ensure adherence to company guidelines.
• Monitor, review, maintain, track and file vendor contracts.
• Monitor spending for adherence to budget, recommend variances as necessary.
• Prepare and verify daily reports.
• Prepare and submit monthly sales and use tax.
• Assist Controller with the monthly reconciliation of the disbursement cash account.
• Prepare authorized refund vouchers for vendors
• Compile monthly accounts payable reports including month end accounts payable accrual.
• Maintain returned check account
• Update and maintain accounting journals, ledgers and other records detailing financial business transactions (e.g., disbursements, expense vouchers, receipts, accounts payable). Compile data and prepare a variety of reports.
• Reconcile records with internal company employees and management, or external vendors or customers.
• Recommend actions to resolve discrepancies.
• File all accounts payable records timely.

Education and Experience

High School Diploma, general accounting principles, knowledge of AS400 and Midas a plus.

Process all functions of Accounts Payable, Purchasing & Contracts

EEO Statement

All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. UHS subsidiaries are equal opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws.

We believe that diversity and inclusion among our teammates is critical to our success.

Notice

At UHS and all subsidiaries, our Human Resources departments and recruiters are here to help prospective candidates with matching skillset and experience with the best possible career at UHS and our subsidiaries. We take pride in creating a highly efficient and best in class candidate experience. During the recruitment process, no recruiter or employee will request financial or personal information (Social Security Number, credit card or bank information, etc.) from you via email. The recruiters will not email you from a public webmail client like Hotmail, Gmail, Yahoo Mail etc. If you feel suspicious of a job posting or job-related email, let us know by contacting us at: https://uhs.alertline.com or 1-800-852-3449