HR Administrative Assistant

Introducing Prime Controls

Established in 1997, Prime Controls is a family-owned Systems Integration and I&C Construction firm dedicated to meeting clients' industrial automation and control requirements. As a Main Automation Contractor, we offer comprehensive solutions, supported by our size, expertise, and extensive experience. With a professional team of over 850 employees, Prime Controls serves customers nationwide from our Dallas, Texas headquarters and offices throughout the South-Central United States. Our mission is to deliver the highest quality professional services while prioritizing our employees' well-being and fostering an exceptional workplace environment.

HR Administrative Assistant (Coordinator)

Location: Lewisville, TX (Corporate Office)

Reports To: HR Manager

FLSA Status: Non-Exempt

What You Will Do

As the HR Administrative Assistant, you will support the Human Resources team by handling a variety of administrative tasks that help HR operations run smoothly. You will be the go-to for employee recognition counters (birthdays and anniversaries), assist with onboarding and orientation, coordinates meals and logistics for trainings and meetings, and supports reporting and data management in the HRIS. You will ensure seamless communication and organization across HR functions while providing excellent internal customer service.

A Typical Day at Prime Controls

Employee Engagement & Recognition

Maintain and distribute monthly birthday and anniversary recognition counters.
• Assist with orientation set-up and ensure new hires have a smooth onboarding experience.

Training & Meeting Support

• Coordinate boardroom and lunch requests for internal meetings, leadership training, or employee events.
• Arrange meals and accommodations for employees traveling to the Lewisville office or other locations for training.
• Support scheduling and logistics for employee training sessions and orientations.

HRIS & Reporting

• Run recurring and ad-hoc reports in the HRIS for metrics such as headcount, turnover, and compliance.
• Maintain accurate employee records, including digital filing and updates in the HRIS.
• Assist with auditing HR files and systems to ensure compliance with company policy and legal requirements.

Administrative Support

• Assist with preparing onboarding materials, and supporting background check and drug testing processes.
• Coordinate employee communications such as policy updates, reminders, and event announcements.
• Serve as the first point of contact for general HR questions and direct employees to appropriate resources.
• Provide support with HR projects, including performance review cycles, recognition programs, and training initiatives.

What You Will Bring

The Basic

• 1-3 years of administrative experience, preferably in HR or office administration.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and HRIS systems (Paylocity/ADP preferred).
• Excellent written and verbal communication skills.
• High level of professionalism and ability to maintain confidentiality.

The Preferred

• Associates or Bachelor's degree in Communication, Business, or HR-Related Field

Prime Controls is an Equal Opportunity Employer/Affirmative Action/Veteran/Disabled employer.

As a federal contractor, Prime Controls is required to participate in the federal government's E-Verify program, which confirms employment authorization of all newly hired employees and most existing employees through an electronic database maintained by the Social Security Administration and Department of Homeland Security. For new hires, the E-Verify process is completed in conjunction with the Form I-9 Employment Eligibility Verification on or before the first day of work. E-Verify is not used as a tool to pre-screen candidates.