Fellowship Administrator
ObGyn-Admin-Core-Rsdnt Adm Job Summary Applies knowledge about curriculum, requirements and educational activities to coordinate professional health education programs. Coordinates and maintains program operations, which may include teaching and learning activities, program curriculum, learner scheduling, maintaining databases, tracking learner compliance, and program accreditation.
Reporting to the Associate Administrative Director for Graduate Medical Education (GME), the Fellowship Administrator is responsible for ensuring all aspects of the fellowship programs in the Department of Obstetrics, Gynecology & Reproductive Sciences (OBGYN&RS) are running smoothly, efficiently, effectively and professionally while balancing multiple tasks simultaneously. This individual will serve as the main liaison / resource for fellows, grand rounds, and fellowship specific meetings. They will partner with department wide Fellowship Program Directors/Associate Directors and faculty members regarding any Fellowship program activities and commitments. The Fellowship Administrator position is tasked with program planning, support and coordination of the fellowship programs (MFM, MFM Genetics, Gyn Onc and Hospitalist fellowship). A key component is managing the fellowship program human resources / credentialing functions of each program. The individual will provide lead coordination and partnered oversight with the Associate Administrative Director.
The Fellowship Administrator orchestrates all divisional education programs, clinical assignments, and programmatic aspects of the complex ACGME accredited fellowship program with unique clinical, research, and curriculum components, and non-ACGME activity. Additionally, the Fellowship Administrator manages trainee appointments and reappointments as well as performs data maintenance and development, and other miscellaneous duties as required. The Fellowship Administrator must understand how changes in the schedule affect compensation and communicate this coordination to the Associate Administrative Director and the Program Directors to assure that trainees understand how this affects their personal compensation, and appropriate paperwork can be completed in advance to ensure over, and underpayments do not occur. The Fellowship Administrator works directly with the Program Directors/Associate Directors and is responsible for ensuring compliance with University, GME, and ACGME policies, procedures, fellows' payroll, development of the rotation schedule, duty hours, audits, and data management. The Fellowship Administrator is also responsible for the administration of Fellow Review Courses, recruitment and onboarding as well as maintaining accreditation and compliance with ACGME, national accrediting bodies and UCSF OGME. Perform other duties as needed, including providing back-up to other team members on the GME team.
The Fellowship Administrator must be able to triage and prioritize in a fast- paced environment, work independently with minimal supervision, remain current in technological applications, be exceedingly well-organized and flexible, be a pragmatic problem-solver and a team player, with excellent communication skills and meticulous attention to detail. The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement. The salary range for this position is $83,700 - $125,600 (Annual Rate). To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html Department Description The Department of Obstetrics, Gynecology and Reproductive Sciences (Ob, Gyn & RS) is a major academic Department in the School of Medicine, engaged in clinical, research and training activities at the Parnassus, Mt. Zion, San Francisco General Hospital campuses, the Betty Irene Moore Women's Hospital at Mission Bay, as well as satellite locations throughout the Bay Area, with an annual operating budget of $150 million. The mission of the UCSF Department of Ob, Gyn & Reproductive Sciences is to improve the lives and health of all women through excellence, innovation and leadership in Patient Care, Scientific Discovery, Education, Advocacy, Diversity, Equity, and Inclusion. "Leading the way in women's health." Required Qualifications
- BA/BS with a major in Business Administration or related field and/or equivalent experience/training.
- Minimum 3+ years of directly relevant experience.
- At least 2-3 years of working knowledge and prior experiences with Clinical fellowship program and financial, accounting, and administrative systems.
- Knowledge and prior UC experience with Medical Staff credentialing.
- Knowledge of university systems and academic medical centers.
- Experience with finance management, particularly salary support and budgeting.
- Strong ability to prioritize tasks with minimal supervision and is detail oriented.
- Excellent organizational skills, analytical, and demonstrated attention to detail.
- Ability to complete work and meet established deadlines in an accurate and timely manner, and to manage short and competing deadlines.
- Thorough knowledge of relevant policies and regulatory requirements. Solid knowledge of health professions education program requirements. Thorough knowledge of health professions education industry. Knowledge of ACGME, NRMP, and GME requirements.
- Demonstrated experience and documented excellence in oral and written communications skills; includes active listening and critical thinking.
- Demonstrates critical thinking skills, ability to analyze situations, prioritize, and develop solutions; able to manage multiple demands effectively.
- Ability to work independently and within a team environment. Strong interpersonal skills. Actively cooperates and supports the work of others. Ability to work productively with anyone regardless of background. Empathetic and aware of impact on others. Strong problem-solving skills to assist learners and resolve issues.
- Demonstrates good judgment in handling sensitive issues.
- Demonstrates skills in financial analysis and fiscal management.
- Thorough knowledge of data management, documentation methods used in investigating and presenting findings about the program. Skills include statistical analysis of data across databases and systems.
Preferred Qualifications
- Experience with Dreamweaver and HTML for web editing and maintenance. Thorough knowledge of educational software and platforms. Demonstrated ability to analyze and seek solutions to enhance the user experience.
- Knowledge and prior UC experience with visa renewals for international students and scholars.
- Working experience with research and/or training grants and fellowships.
About UCSF The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells. Pride Values UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.
In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu
Join us to find a rewarding career contributing to improving healthcare worldwide. Equal Employment Opportunity The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law. Job Code and Payroll Title 004389 HEALTH PROFNS EDUC SPEC 3 Job Category Administrative Support, Project Management Bargaining Unit 99 - Policy-Covered (No Bargaining Unit) Location San Francisco, CA Additional Shift Details M-F Standard Business Hours 8:00am-5:00pm; However additional shifts may vary depending on business need and/or supervisor discretion |
University of California - San Francisco Campus and Health
Oct 17, 2025