Senior Accounts Payable Specialist

About MC

As an international leader in the exhibit and live event marketing industry, we not only design and build beautiful exhibit and environmental spaces (the floors, walls and surfaces) but we innovate the technology within them. We lead the pack in creating dynamic places where people interact, face to face, with the world's best brands. No exaggeration. All manifested from our 15 locations in the U.S. This opening is in Paramus, NJ.

Position Summary:

The Senior Accounts Payable Specialist is responsible for overseeing the day-to-day operations of the Accounts Payable (AP) function, ensuring timely and accurate processing of invoices, expense reports, and payments. This role supports month-end and year-end closing activities, reconciles vendor accounts, and serves as a key contact for internal departments and external vendors regarding AP inquiries. The senior specialist also assists in process improvement initiatives and mentors junior team members.

Key Responsibilities:

• Process and review high-volume invoices, ensuring accuracy, appropriate approvals, and correct coding to general ledger accounts and cost centers.
• Manage weekly check runs, ACH and wire payments, and ensure timely vendor payments while maintaining proper documentation.
• Reconcile vendor statements, research and resolve discrepancies, and maintain strong vendor relationships.
• Review employee expense reimbursements in compliance with company policies and IRS guidelines.
• Assist in monthly and year-end close processes, including accruals and AP reconciliations.
• Prepare and maintain accurate aging reports, payment schedules, and AP metrics.
• Collaborate with procurement, Treasury, and other departments to ensure smooth payment workflows.
• Ensure compliance with internal controls, company policies, and accounting best practices.
• Support external and internal audit requests with accurate and timely documentation.
• Identify opportunities for process improvements and contribute to automation or efficiency initiatives.
• Train, mentor, and provide guidance to junior AP staff as needed.

Qualifications:

• Education: Bachelor's degree in Accounting, Finance, or a related field (or equivalent work experience).
• Experience: 4-6+ years of progressive accounts payable experience, with at least 2 years in a senior or lead capacity.
• Knowledge: Understanding of GAAP principles, 1099 reporting, and sales/use tax compliance.
• Experience with process automation tools (e.g., Coupa, Concur, Chrome River).
• Strong proficiency in ERP/accounting systems (e.g., SAP, Microsoft Dynamics).
• Advanced Excel skills (pivot tables, v-lookups, data analysis).
• Experience with electronic invoicing and workflow automation tools.
• Strong attention to detail and analytical mindset.
• Excellent communication and interpersonal skills.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• High level of integrity, professionalism, and confidentiality.

MC offers a robust benefits package including Medical (3 choices of plans), Dental (3 choices of plans), 401K, Vision, company paid Life Insurance, company paid Long Term Disability, Short Term Disability, Accident and Critical Illness Insurance--plus more. Our culture fosters teamwork, individual strength, and innovation, all in a dynamic environment!

MC is an equal opportunity employer. M/F/D/V.