New

Business Affairs Coordinator (Temp)

Georgia State University
$25.00
United States, Georgia, Atlanta
1 Park Place (Show on map)
Oct 17, 2025
Description : Business Affairs Coordinator (Temp) University Housing Georgia State University University Housing cultivates a safe, inclusive, living-learning environment, where all residents develop holistically through support and opportunities focused on self-awareness, practical competence, cultural competence and academic engagement. University Housing at Georgia State University is seeking to hire a Business Affairs Coordinator (Temp). WHAT MAKES GSU A GREAT PLACE? Flexible work environment. A knowledge-sharing organization that works collaboratively with diverse partners. Professional development opportunity and mentorship. A rapidly growing center within an academic setting. WHAT WILL YOU DO: This position will provide administrative support to the department of University Housing. DUTIES AND RESPONSIBILITIES INCLUDE: Coordinate the submission of P-Card reports to Purchasing. Review reports with appropriate signatures and supporting documents. Maintain appropriate records of p-card reports. Facilitate contract routing forms from University Housing to purchasing and legal, through completion with final signature. Make daily deposits with University Cashier and Foundation Order supplies for departmental units as requested and in consultation with unit supervisors. Timely Process the payments of invoices, travel vouchers, reimbursement, and purchase orders. Contact vendors for invoices and supporting documentation. Research past-due invoices or billing statements. Verify the availability of funds for purchase orders and invoices. Process and monitor quotes for orders and receipt payments. Coordinate deliveries with responsible leadership. Coordinate and maintain electronic copies of files on vendor files, and department records for contracts and expenditures. Reconcile accounts with General Ledger. Ensure the office equipment is maintained. Coordinate the copier maintenance, replacement, and supplies and provide an accurate recording of maintenance records. In addition, maintain up-to-date records for serial numbers and yearly purchase orders. Assist with the development and training of staff to ensure that all staff are compliance with purchasing policy and procedures. Monitor Housing's compliance with applicable laws, policies, and procedures. Advise staff of purchasing and business services regulations and procedures. Assist with HR data entries and payment processing. Complete and approve hire forms or termination forms for temporary and student staff new hires. Disclaimer : This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion the employee's direct supervisor. Qualifications : Minimum Requirements: Bachelor's degree and two years of related experience; or high school diploma or GED and six years of related experience; or a combination of education and related experience. Preferred Requirements: Prior experience working with student housing or living on campus and the housing application process for on campus student housing. Prior experience working with room rental sales within the hotel industry or apartment rental services. Prior customer service experience. Able to write, review, and edit the departmental communication and website information. Department : University Housing Location : Atlanta Campus Shift : 8:30am -5:15pm Salary : $25.00 Pay Grade : Temp FLSA Status : Non-Exempt Job Type : Temporary Work Job Posting : 10/17/25, 7:31:04 PM Closing Date : 11/01/25, 3:59:00 AM Special Instructions : To be fully considered for this position, all candidates at the time of submission must provide the following documents: A complete and accurate GSU application Resume #LI-DB1 Georgia State University Values : COMMUNITY: Fostering a distinctive shared identity and common purpose across our multi-campus university, IDENTITY, PLACEMAKING & BELONGING: Respecting the dignity and value of all people and perspectives through honorable conduct based on engagement, fairness, access, and civility, TRANSFORMATION: Intentionally pursuing knowledge, practice, and scholarly rigor to inspire lifelong learning, and to make our community and the world a better place INTEGRITY: Adhering to our values, mission, and the truth through respectful cooperation and effective stewardship of resources, EXCELLENCE: Achieving the highest standards and distinction in teaching, research, and service, STRATEGIC INNOVATION: Embracing invention and creativity in the pursuit of meaningful discovery using our collective talents USG Core Value Statement : The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653. Equal Employment Opportunity : Georgia State prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy),, sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. Further, Georgia State prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law,, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract. Background Check : Successful candidate must be able to pass a comprehensive criminal background investigation and other background searches as applicable to the job such as credit check and Motor Vehicle Record. Clery Disclosure of Campus Security Policy and Campus Crime: Georgia State University is committed to its students' and employees' safety and security. It complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) to provide information on certain crimes on campus. This position may be designated as a Campus Security Authority, ensuring that reported crimes are routed to the appropriate University office. Please note, Georgia State University's career board updates daily and requisitions are subject to be removed without prior notice or before the posting expires. Georgia State University is an Equal Opportunity Employer and does not discriminate against applicants due to race, ethnicity, gender, veteran status, or on the basis of disability or any other federal, state or local protected class.