Legal System Administrator

Job Title: Legal System Administrator

The Law Department System Administrator performs two primary functions: (1) process owner for the management and documentation of the enterprise contingent liability indemnity accruals process and (2) administrator of the Thompson Reuters Legal Tracker eBilling and Matter Management System. This position will have contact with employees at all levels within the company and will frequently interact with senior leadership and other administrative support professionals. The successful candidate must have expertise in legal terminology, procedures and exercise extreme confidentiality in all matters. We are seeking a motivated, detail-oriented, organized and creative professional.

Reports To: Deputy General Counsel

• Process Owner for Management and Documentation of the Enterprise Contingent Liability Indemnity Accruals Process

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  • Globally manage the contingent liability reserve process for compliance with internal controls relating to the Contingent Liabilities portion of the Accruals & Contingencies cycle.
  • Document the rational for all indemnity reserve changes, and coordinate with Corporate Accounting on all reserve requirements, and if necessary, ensure the proper approval has been obtained from the general counsel and corporate controller. Reconcile indemnity reserve changes/additions monthly between general ledger and Law Department management system.
  • Organize quarterly reserve meetings with relevant stakeholders to review all existing contingent liability matters for the purpose of evaluating the appropriateness of the estimated reserves.
  • Prepare quarterly reports for the general counsel for the activity on all litigation dispute matters.
  • Prepare quarterly reports for internal controls and external auditors
  
  
  
  

• Administrator for the Thomson Reuters' Legal Tracker eBilling and Matter Management system.

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  • Manage the receipt of Service of Process and assignment to the responsible lawyer to handle.
  • Create/maintain litigation matters in both the law department financial system and Legal Tracker.
  • Generate quarterly reports for the general counsel for the activity on all contingent liability matters.
  • Maximize the Legal Tracker system to better track costs, help control matters, improve communication, and provide greater insight that leads to a greater bottom line for the businesses.
  • Maintain system settings for Legal Tracker and evaluate/analyze new system upgrades/changes that are made by Thomson Reuters to maintain efficient operation.
  • Provide training for new users and as upgrades/changes occur.
  • Main contact for legal dept vendor management, which includes new vendor setup and coordination of timekeeper rate reviews.
  • Review and generate the AP Extract on a weekly basis. Follow-up on any invoice kick-outs that may occur within SAP.
  • Prepare and analyze legal spend reports as requested by the general counsel and/or attorneys.
  
  
  
  

MINIMUM QUALIFICATIONS:

• Associate's or Bachelor's Degree required.
• Experience using Legal Tracker or a similar legal management system and experience with contingent liability indemnity accruals preferred.
• 5-10 years of experience as a paralegal or system administrator or related field in a law firm or corporate law environment.

KNOWLEDGE, SKILLS & ABILITIES:

• Strong oral and written communication skills; ability to interact across a variety of cultures
• Plan, organize and ability to effectively prioritize multiple tasks and projects and meet deadlines
• Demonstrates significant understanding of general legal terminology and legal principles.
• Attention to detail, accuracy, and strong organizational skills.
• Ability to maintain confidentiality of sensitive communications and data.
• Strong professional, technical, and analytical skills and the aptitude to learn rapidly.
• Ability to work independently and proactively with minimal supervision and guidance, reliable in structuring work.
• Familiarization with critical communication applications, including Legal Tracker, SharePoint and other emerging digital tools.
• Interacts in a way that builds an environment of teamwork and collaboration
• Curious and Continuous improvement mindset to increase process efficiencies and effectiveness
• Highly service-oriented - has a desire to do what is necessary to meet the needs of the team

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