Executive Assistant

Griffith Foods is the caring, creative product development partner helping food companies meet the evolving needs of consumers while sustaining the planet. As a family business founded in 1919 and headquartered in Alsip, Illinois USA, Griffith Foods is known for true, collaborative innovation guided by their Purpose of "We Blend Care and Creativity to Nourish the World". The company's product capabilities range from seasonings and marinades to coating systems and sauces that are better for people and better for the planet. For more information, visit www.griffithfoods.com.

TITLE:Executive Assistant

LOCATION: Hybrid in Lombard, IL

1-2 days/wk in Lombard on average

COMP RANGE: $85,000 - $100,000/year

Griffith Foods is hiring an Executive Assistant to support 4 executives - the Global Heads of Marketing, Purchasing, Business Development, and Sustainability - to ensure seamless day-to-day operations for the group. If you're a reliable and detail-oriented EA professional who thrives on organization and anticipating needs in fast-moving environments, this is your opportunity to enable executive effectiveness and drive operational excellence from the ground up.

As an Executive Assistant, your responsibilities will include:

• Providing High level administrative support to 4 global executives, including managing calendars, scheduling meetings, expense management, and coordinating arrangements; drafting and editing correspondence, presentations, and communications on behalf of the executives.

• Arranging comprehensive domestic & international travel logistics for executives, including flights, accommodations, ground transport, and detailed travel itineraries

• Act as the primary point of contact between executives and internal/external stakeholders, building and maintaining strong relationships with all stakeholders.

• Manage and organize sensitive information, documents, and data with a high degree of confidentiality.

• Serve as one of the primary points of contact for facility-related inquiries and office service requests.

• Manage inventory of office supplies and equipment; proactively order replenishments as needed.

• Assist in the development and execution of strategic initiatives by participating in strategic meetings, conducting research, preparing reports, and providing insights and follow up action items to support decision making.

• Assist in the planning and execution of key projects, ensuring that deadlines are met and goals are achieved.

The Executive Assistant position is well-suited for you if you:

• Excel in ambiguity and can anticipate needs & challenges before they arise and proactively problem-solve and work towards solutions.

• Exhibit exceptional attention to detail and commitment to accuracy.

• Demonstrates strong communication, time management, and organizational skills

• Have the desire and ability to go beyond traditional administrative tasks and act as a strategic partner to our executive team.

• Represent executives in a professional manner and foster positive relationships on their behalf.

• Are able to work well as a part of 5-person Executive Assistant team of peers supporting global executives.

Qualified candidates will have:

• At least 5 years of experience as an Executive Assistant supporting global executives or in a similar level support role.

• Global travel arrangement & meeting scheduling experience

• Strong technology proficiency with calendar management systems, travel platforms, and administrative tools, as well as proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)

• High degree of professionalism, discretion, and confidentiality.

• Ability to work onsite in Lombard, IL a minimum of 1-2 days per week, and additional days as business needs periodically require.

• Unrestricted US work authorization without the need for visa sponsorship, either now or in the future.

What will set you apart:

• Associate's or Bachelor's degree in Business Administration, Management, or a related field.

The Company offers the following benefits for this position, subject to applicable eligibility requirements:

Medical, Rx, Dental, Vision, Flexible Spending & Health Savings Accounts, EAP, Health Advocacy, Financial Planning, Parental Leave, Care.com, Adoption & Surrogacy Assistance, Education Assistance/Tuition Reimbursement, Safety Reimbursement, Lifestyle Spending Account, Group Life & AD&D, Voluntary Life Insurance, Short Term & Long Term Disability, 401(k) Plan with Company Match, ESOP, PTO, Holiday's & Leaves, Accident Insurance, Critical Illness Insurance, Hospital Indemnity, Home & Auto Insurance, Pet Insurance, Identity Theft Protection, Long Term Care + Life Insurance & Legal Assistance.

Griffith Foods embraces WorkFlex, allowing employees to work from home most of the time, and select options like compressed work weeks, flex time, etc. that creates an effective workplace where work patterns meet the needs of both employers & employees. Most professionals come into the office once a week. Periodic onsite meetings may occur at our Lombard or Alsip (IL) locations.

At Griffith Foods, you can be a member of a globally connected team that is known for true, collaborative innovation, guided by our purpose to Blend Care and Creativity to Nourish The World. We are a family-owned business, founded in 1919 and headquartered in Alsip, Illinois USA. Our product capabilities range from seasonings and marinades to coating systems and sauces that are better for people and better for the planet.

At Griffith Foods, we aim to create a regenerative future and build food systems that are sustainable and resilient for both people and the planet. A sustainable supply chain enables us to deliver high-quality products in a way that supports the growers and farming communities.

Learn more about us at https://griffithfoods.com/careers/

EQUAL EMPLOYMENT OPPORTUNITY

Griffith Foods believes that all persons are entitled to equal employment opportunity. Griffith Foods does not discriminate against qualified employees or applicants because of the following actual or perceived characteristics: race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, breastfeeding or related medical condition, national origin, ancestry, citizenship, age, physical or mental disability, genetic characteristic or information, AIDS or HIV status, order of protection status, marital status, military or veteran status, unfavorable discharge from military service, or any other status protected by federal, state, or local law. Equal employment opportunity will be extended to all persons in all aspect of the employer-employee relationship, including recruitment, hiring, participation in benefit programs, training, promotion, transfer, discipline, layoff, recall, and termination.

Benefits:

Benefits for this role include Medical, Rx, Dental, Vision, Flexible Spending & Health Savings Accounts, EAP, Health Advocacy, Financial Planning, Parental Leave, Care.com, Adoption & Surrogacy Assistance, Education Assistance/Tuition Reimbursement, Safety Reimbursement, Lifestyle Spending Account, Group Life & AD&D, Voluntary Life Insurance, Short Term & Long Term Disability, 401(k) Plan with Company Match, ESOP, PTO, Holiday's & Leaves, Accident Insurance, Critical Illness Insurance, Hospital Indemnity, Home & Auto Insurance, Pet Insurance, Identity Theft Protection, Long Term Care + Life Insurance & Legal Assistance. There is also potential for a discretionary bonus, this bonus is based on personal & company performance and is not a guaranteed bonus plan.