New

Program Coordinator

JLL
parental leave, paid time off, 401(k)
United States, Virginia, Richmond
Oct 17, 2025
JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Program Coordinator - JLL What this job involves: Program coordinators needstrong organizational and communication skillsfor managing multiple projects, tasks, and people simultaneously, along with proficiency in technical tools like Microsoft Office and project management software.Key skills also include problem-solving, time management, budgeting, stakeholder engagement, leadership, and adaptability to effectively meet program goals and navigate challenges. What your day-to-day will look like: Event and activity management responsibilities include planning and executing immersive activities while fostering a positive, collaborative work environment that promotes team engagement and productivity across all program initiatives and stakeholder interactions. Administrative and operational oversight encompasses managing vendor compliance documentation including Master Service Agreements and certificates of insurance, supporting comprehensive onboarding processes for new suppliers, and overseeing daily administrative, operational, and logistical activities with consistent external vendor communication. Reporting and documentation duties involve preparing daily and weekly reports while contributing to comprehensive program reporting for clients, JLL leadership, and other stakeholders as required, with experience using Sitefotos application being desirable but not mandatory for success. Vendor management activities require managing service contracts including COIs, Aravo and Corrigo systems, preparing detailed vendor documentation, and demonstrating high-level skills in scheduling and coordinating services and meetings with multiple stakeholders and service providers. Program coordination and planning functions encompass coordinating collaboration between clients, facilities personnel, and internal account teams while supporting cross-functional project meetings with comprehensive meeting notes and deliverables, tracking agenda items, escalating risk issues, and developing process documentation and playbooks. Essential communication and interpersonal competencies include excellent verbal and written communication skills for clear stakeholder interaction, strong organizational abilities for managing multiple tasks and deadlines, efficient time management and prioritization skills, effective problem-solving and conflict mediation capabilities, and strong relationship-building skills with diverse groups. Professional attributes must include adaptability and flexibility to adjust to changing priorities and unforeseen circumstances, meticulous attention to detail for ensuring accuracy and quality in program deliverables, with success measured by effective organization and delivery of day-to-day tasks that support overall program objectives and client satisfaction. Required Qualifications: Candidates should possess two to four years of demonstrated experience in project coordination, facility coordination, or similar roles that involved managing multiple concurrent projects and tasks while maintaining excellent organizational standards and time management capabilities. Technical competencies must include proven experience working with large data sets and advanced proficiency in Microsoft Office products, with particular emphasis on Excel for data analysis, reporting, and project tracking functions essential to successful program coordination. Strong customer service skills are required along with demonstrated experience coordinating various activities and events, showcasing the ability to manage stakeholder expectations and deliver exceptional service experiences across diverse client interactions and program requirements. Communication excellence encompasses both verbal and written skills necessary for effective stakeholder engagement, with the ability to convey complex information clearly and concisely to internal teams, external vendors, and clients at all organizational levels. Task management capabilities must include the ability to prioritize multiple responsibilities and complete assignments in a timely manner while maintaining quality standards, even when working under pressure or with competing deadlines and changing priorities. Process improvement understanding requires a firm grasp of procedures and methodologies that increase operational efficiency, with the ability to identify opportunities for enhancement and implement solutions that streamline workflows and improve program delivery. Personal attributes should reflect an exceptional team player mentality with the capability to work effectively with minimal supervision in fast-paced environments, demonstrating independence, reliability, and adaptability while contributing positively to overall team dynamics and program success. Location: Remote Work Shift: Standard Business Hours Salary/ Comp: 72-94K Estimated compensation for this position: 72,000.00 - 94,000.00 USD per year This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations. Location: Remote -Richmond, VA Job Tags: If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table! Personalized benefits that support personal well-being and growth: JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include: 401(k) plan with matching company contributions Comprehensive Medical, Dental & Vision Care Paid parental leave at 100% of salary Paid Time Off and Company Holidays *JLL Privacy Notice* Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here. Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at accomodationrequest@am.jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment. Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest. Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate. California Residents only If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view ourSupplemental Privacy Statement which describes your rights and disclosures about your personal information.If you are viewing this on a mobile device you may want to view the CCPA version on a larger device. Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Accepting applications on an ongoing basis until candidate identified.