Medical Program Assistant

The Medical Program Assistant in the Department of Radiology provides direct support to divisional faculty and staff by coordinating a wide range of complex clinical, academic, and administrative activities. This includes managing communications, planning meetings, and organizing both domestic and international travel. The role requires strong organizational skills and attention to detail to ensure smooth day-to-day operations. Additionally, the Department of Radiology offers a collaborative, growth-oriented environment with a focus on innovation and flexibility, including a supportive team culture.

Additional Job Details

• Typical hours are Monday through Friday 8:00a.m.- 4:30p.m - this can be flexible and will be determined at the time of hire.

• This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

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  Candidates who demonstrate the following knowledge, skills, and abilities, will be given first consideration OR Successful candidates will address the following Knowledge, Skills, and Abilities in their cover letter.

  
  
  
  

  • Time management skills

  • Reading comprehension skills

  • Critical thinking skills

  • Active listening skills

  • Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

  • Knowledge of administrative and office procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and workplace terminology.

  
  
  
  

• Performs administrative tasks including telephone customer service, word processing, transcribing, filing, and calendaring

• Acts as the primary liaison for providers or programs and refers stakeholders to providers, agencies, patients, and staff

• Assists in coordinating the complex daily activities of providers or program(s) by entering information into databases, maintaining files and materials, and preparing reports

• Serves as the primary contact and subject matter expert for specified program policies and procedures

• Coordinates with senior management to define program goals and fiscal objectives

• Identifies opportunities for program improvements and makes recommendations to the appropriate entities

• Schedules logistics and secures or distributes resources for program meetings, department events, conferences, and travel

Join UW Radiology and UW Health-A Legacy of Innovation

The University of Wisconsin Department of Radiology, in partnership with UW Health, has been at the forefront of clinical care, imaging research, and education for nearly a century. Since its inception on May 18, 1927-when Dr. Ernst Pohle was appointed as the first professor of Radiology-the department has grown to more than 160 faculty members across 14 specialized sections, serving as a key pillar of UW Health's world-class medical enterprise.

What Sets Us Apart

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  Collaborative Excellence: Strong partnerships with UW Health, Medical Physics, and leading equipment vendors drive continuous advancements in imaging.
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  Cutting-Edge Technology: We utilize state-of-the-art imaging in CT, MR, PET/CT, PET/MR, angiography, ultrasound, PACS, and AI-driven medical imaging.
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  Robust Research Infrastructure: Dedicated support for grant writing, media specialists, research nurses, technologists, and data managers enhances investigative success.
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  Premier Imaging Facilities: The WIMR Imaging Sciences Center offers 60,000 square feet of advanced imaging space, including MRI, PET/MRI, PET/CT, CT, ultrasound, angiography, cyclotron, radiopharmaceutical production and comprehensive small animal imaging technologies.

Together, UW Radiology and UW Health are committed to advancing human health through groundbreaking clinical care, pioneering research, and excellence in education. We foster a respectful, adaptive, and accountable environment-one that prioritizes innovation while serving the needs of all patients, including underserved populations.

Visit our official website to learn more about our work and opportunities.

The starting hourly rate for this position is $22.00 per hour; but is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage and the SMPH University Staff Benefits Flyer.

Experience in an administrative or clerical role. (at least 1 year)

High School Diploma or equivalent

To apply for this position, please click on the "I am a current employee" button or "I am not a current employee" button under Apply Now. You will be prompted to upload the following documents.

• Cover Letter

• Resume

Please note, there is only one attachment field available. All required documents must be uploaded within this single field. You may either combine your documents into one file or the field will allow you to upload multiple individual documents.

No need to upload references at this time. You will also be asked to provide contact information for three (3) references, including your current/most recent supervisor during the interview process if you are selected as a finalist. References will not be contacted without prior notice.

Jen Cole, jen.cole@wisc.edu, 608-890-3371

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.