Assistant Director of Endowment Accounting and Investment Operations, Assistant Treasurer

Summary:

Responsible for the accounting of endowment, permanently and temporarily restricted funds, currently unrestricted gifts, life income funds and pledges. Works closely with School's Investment Office/advisor and serves as point of contact with individual investment managers and manages investment operations and transactions. Oversees accurate reporting and compliance related to donor directed purposes and works closely with Development and campus partners. Manage Treasury functions including banking, cash management, liquidity, and debt reporting. Work closely with auditors during our fiscal year-end audit.

Essential Responsibilities

Endowment

• Serve as the liaison with investment advisors (Cambridge) and fund managers, including the sharing of statements for funds held at other custodians.
• Accurately record all investment transactions and endowed gift receipts, process capital calls, distributions, and monitor endowment cash balance.
• Manage access to fund managers data and systems. First point of contact with funds and with operations team at investment consultant advisory firm.
• Lead on survey preparation related to the endowment and investments.
• Record all investment activity in Fundriver/Balance and update the general ledger with summary activity.
• Maintain a monthly investment rollforward that balances with Fundriver and the general ledger.
• Serve as administrator of the Fundriver platform and support team with role management, database configuration and auditing, reporting, and training.
• Support team and stakeholders by answering questions related to activity in the endowed funds.
• Establish a process for tracking and reporting spendable income from endowed funds, leveraging technology and developing a process that we can maintain.
• Partner with the stewardship director to ensure a common understanding of the purpose the endowment supports.
• Work collaboratively with the Director of Finance to connect how the spendable income from each endowment is spent in the operating budget.
• Engage with campus partners to ensure they are properly spending the endowed income and using the appropriate spending codes and tracking both income and expenses for reporting purposes. Train managers on spending codes and tracking.
• In Fundriver, run the calculation for spendable income in collaboration with the budget process and the CFO, modeling various scenarios and constraints.
• Monitor and implement spend rules and the sustainability of spending.
• Audit and perform quality assurance on spending from funds.
• Run reports for the year-end audit and balance to the general ledger and investment rollforward.

Temporarily Restricted Funds & Current Unrestricted Gifts (TLF)

• Ensure all gifts received are properly and timely recorded, and the Finance office and Alumni & Development office financial systems are reconciled.
• Prepare journal entries for all items.
• Working cooperatively with the Alumni & Development office, understanding the donor stated purpose for gifts and with the campus partner responsible for spending the gift, ensure a common understanding of the spending purpose and then the timely expenditure.
• Provide required training, follow-up and monthly reporting.
• Research historical gifts and work with campus partners to utilize historical gifts and reduce aged balances.

Life Income Funds

• Accurately record monthly activity from investments for all applicable funds. Balance activity entries to statements.
• Prepare journal entries for the activity for the year and calculate the amortization of discount and the change in the life expectancy of the donor using calculation software.

Pledges

• Reconcile outstanding pledges between Finance office and Alumni & Development.

Fiscal Year End

• Manage all aspects of the audit related to endowment, restricted funds, and philanthropy, etc.
• Work with external auditors, answer questions, gather sample information they request.

Compliance

• Establish and maintain a structure and process that helps keep all parties informed and in compliance with donor restrictions for endowment and temporarily restricted funds.
• Monitor underwater funds and compliance with UPMIFA and donor restrictions or board designations.

Treasury Management

• Manage the process of banking transactions, cash flow management and forecasting, third-party banking and investment relationship management (including leveraging systems and maintaining operational security), debt compliance/reporting, various reconciliations, etc.
• In consultation with CFO and Director of Finance, ensure we are optimizing cash flow and earned interest.
• Lead on reporting of cash balances and assist in maintaining strong relationships with key banking providers.

Process Improvement

• Lead efforts to document, strengthen, and improve processes related to endowment operations and administration, including leveraging technology and systems, as well as management of donor restrictions and Treasury Management.

Other duties as assigned

• Bachelor's Degree in Accounting, Business, or a related field.
• 7 to 10 years of relevant experience working with endowments, restricted and unrestricted gifts, life income funds, and pledges.
• Non-profit accounting experience in the education industry or similar relevant experience is required.
• Demonstrated experience using Blackbaud Financial Edge and Blackbaud Raisers Edge or similar.
• Demonstrated experience using Balance Fundriver and JPMorgan Access or similar.
• Demonstrated experience leading audits of significant endowments and investments.
• Strong technical and working knowledge of endowment accounting and investment operations, restricted gifts, and treasury management. Knowledge of non-profit accounting, especially with regard to restrictions. Excellent analytical and problem-solving skills.
• Ability to work independently and collaboratively with strong attention to detail.
• Strong time management skills with the ability to multitask and prioritize work, ability to meet multiple and often competing deadlines. Strong project management skills.
• Ability to establish and maintain effective working relationships.
• Knowledge of computerized accounting software. Excellent Microsoft Excel skills, as well as the ability and desire to continue to learn new programs.
• Must have excellent written and verbal communication skills, the ability to present and explain complex ideas. Must have the desire to work with colleagues on a regular basis and be collaborative.

Work Characteristics and Physical Demands: The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Work in a semi-open professional environment with other employees.
• Physical demands are in excess of those for sedentary work. Must be able to remain on their feet or sit for extended periods of time, go up and down flights of steps, as well as stoop, kneel, crouch, and lift.
• Routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, fax machines, etc.
• Must be capable of using visual display terminal with continuous wrist movement on a keyboard
• Required to stand for long periods of time
• Required to, talk, hear, walk, use hands to finger, handle or feel and reach with hands and arms
• May be required to work some evenings, weekends and holidays in conjunction with the School calendar and events
• Must be able to lift up to 25lbs. without assistance
• Ability to see with normal parameters.
• Operates in a professional work environment

The Lawrenceville School is a diverse and inclusive community and makes all employment decisions without regard for an individual's race, creed, color, religion, national origin, nationality, sex, pregnancy, affectional or sexual orientation, gender identity or expression, age, veteran status, physical or mental disability (including AIDS and HIV related illness), genetic information, refusal to provide genetic information, refusal to submit to genetic testing, ancestry, familial status, marital status, domestic partnership status, civil union status, atypical cellular or blood trait, military service, application for military service, or any other characteristic protected by applicable law. The Lawrenceville School will also provide reasonable accommodations for qualified individuals in accordance with applicable law.

The Lawrenceville School conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful completion of the background check.

Eligible employees receive a competitive benefit package that includes health insurance coverage, paid leave and retirement plan options and many other valuable programs.