AHRC Office Manager

University of Georgia

retirement plan

United States, Georgia, Athens

Oct 20, 2025

Posting Details

Posting Number	S14275P
Working Title	AHRC Office Manager
Department	VetMed-Animal Health Rsch Ctr
About the University of Georgia	Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.
About the College/Unit/Department	The University of Georgia College of Veterinary Medicine, founded in 1946, is dedicated to training future veterinarians, providing services to animal owners and veterinarians, and conducting investigations to improve the health of animals as well as people. The college benefits pets and their owners, food-producing animals, and wildlife by offering the highest quality hospital and diagnostic laboratory services. Equipped with the most technologically advanced facilities located on a university campus, the college is dedicated to safeguarding public health by studying emerging infectious diseases that affect both animal and human health. The College of Veterinary Medicine values all members of the university community, recognizing that differences in experience and culture can only lead to a more well-rounded, accepting academic environment as embodied in our Principles of Community.
College/Unit/Department website	www.vet.uga.edu
Posting Type	External
Retirement Plan	TRS
Employment Type	Employee
Benefits Eligibility	Benefits Eligible
Full/Part time	Full Time
Work Schedule
Additional Schedule Information	Monday-Friday, 8am-5pm
Advertised Salary	Starting at $45,000/year, Commensurate with Experience
Posting Date	10/20/2025
Open until filled	Yes
Closing Date
Proposed Starting Date	11/24/2025
Special Instructions to Applicants
Location of Vacancy	Athens Area
EEO Policy Statement	The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ( hrweb@uga.edu).
USG Core Values Statement	The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title	Department Assistant II
FLSA	Non-Exempt
FTE	1.00
Minimum Qualifications	High school diploma or equivalent and 2 years of related experience
Preferred Qualifications
Position Summary	The AHRC Office Manager has a high level of responsibility and aids the AHRC Operations Director with day-to-day operations of the AHRC Department. This position performs administrative and support duties for AHRC Operations and Science Director, the Office of Biosafety as well as other needs for the building, with a wide latitude for exercising discretion and judgment. This position also deals with highly confidential information and uses discretion effectively. The incumbent will serve as SOP Program Administrator and manage all official documents. This position will maintain the website and assist AHRC Administration with marketing duties as needed. The Office Manager functions with a high degree of autonomy with independent judgment and is highly competent and skilled in the understanding of fiscal and administrative requirements for the ongoing effective operations of the Animal Health Research Center. This position will oversee purchasing, expense reports, DocuSign program, access control, and assist with HR responsibilities for the department. This position will serve as departmental staff liaison for other units on campus; aid faculty and staff regarding policies and procedures, and assist visitors and contractors when needed. This position works closely with principal investigators, departmental staff, the Office of Biosafety, and AHRC Administration to coordinate access approval and grant access to the highly secure facility, as well as coordinate the training and documentation for access. They will manage all aspects of the security office of the AHRC.
Knowledge, Skills, Abilities and/or Competencies	Demonstrated ability to coordinate and manage multiple competing projects in an organized, efficient manner by prioritizing tasks to meet deadlines. Knowledge of state and federal laws and regulations pertaining to departmental budget and accounting practices. Ability to act independently and exercise sound judgment with sensitivity to identify matters with higher-level management consultation. Strong attention to detail. Ability to interpret policies and procedures and to propose solutions to problems. Substantially developed interpersonal and teamwork skills to successfully work with diverse groups in an academic environment. Excellent interpersonal, written, and verbal communication skills to interact with a variety of personalities at all levels, exercising tact, confidentiality, sound judgment, diplomacy, and flexibility to promote positive working relationships and job effectiveness. Software experience and expertise in: MS Office Suite, Adobe, Docusign (preferred).
Physical Demands	Sitting at a desk. Lifting 50 lbs on occasion for deliveries and inventory.
Is driving a responsibility of this position?	No
Is this a Position of Trust?	Yes
Does this position have operation, access, or control of financial resources?	Yes
Does this position require a P-Card?	Yes
Is having a P-Card an essential function of this position?	Yes
Does this position have direct interaction or care of children under the age of 18 or direct patient care?	No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)	Yes
Credit and P-Card policy	Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy	Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Oversees and manages the AHRC SOP program and the Official Document Program. This entails logging, organizing, formatting, filing, sending out for approval, posting final copies and managing the annual renewal process for both programs.
Performs security and access control duties to include managing access paperwork, enrolling users into access software, collecting fingerprints, managing facility visitors, and monitoring security cameras and door points.
Ordering and maintaining office supplies, sorting mail, maintaining conference and meeting room reservation calendar, receiving and distributing deliveries from FedEx/UPS/USPS.
Assist with management of annual performance verification software (Bioraft) to support AHRC administration and OBS. This includes but is not limited to: inputting completed inspections, printing off yearly summaries, and providing a status list of required inspections.
Assist with oversite of the DocuSign account and all incoming/outgoing forms, including follow up and updating AHRC administration with form statuses.
Processes purchase orders, check requests, support travel arrangements and reimbursements, process purchase requests through UGAMart, create internal expense reports, and journal vouchers.
Assist AHRC Administration with the management of the business office and obtain and maintain a P-card. This may include creating and submitting quotes, sending invoices, and creating journal entries and general ledgers, reconciling P Card reports, etc.
Oversite and support with UGA Jobs and managing position descriptions.
Other duties as needed within the purpose and scope of the role.

Percentage of time

Duties/Responsibilities

Becomes thoroughly knowledgeable of Select Agents and Toxins Security Information Document and Plan Template (7CFR Part 331.11, 9CFR, Part 121.11, 42CFR Part 73.11) in order to support the security of sensitive information and documents at the AHRC. This position will maintain Select Agent and Tier 1 registration.
Assists with security regulatory compliance by managing security programs including oversight of the visitor management software and monitoring visitors, enrolling and deleting personnel access in the access control system, managing access control forms, obtaining and following up on approval signatures, and maintaining well-organized access records and associated documents. Assists AHRC administration in filing, collecting, and organizing training documentation for personnel seeking independent access.
Assists in monitoring security camera feeds and door alarm systems. Communicates effectively with alarm respondents, AHRC administration and the Office of Biosafety (OBS) to help determine cause of alarm(s) and subsequent resolution(s) when applicable.
Maintain AHRC Chematix/Optics Data and serve as facility AED coordinator and escort vendors and contractors through secure areas when applicable.
Manages, maintains and updates the AHRC Webpage as directed. This includes current events, personnel, content, marketing, and stories as UGA webpages will allow.
Assists the Operations Director and Science Director as needed with other duties.

Percentage of time