HR Onboarding Specialist

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Job Summary:The HR Onboarding Specialist at JLL is responsible for the administration of onboarding operations and providing exceptional support to new hires joining our a data center client account. This role demands exceptional organizational acumen, superior communication skills, and meticulous attention to detail to deliver a seamless, positive onboarding experience. The HR Onboarding Specialist serves as a partner in ensuring smooth workforce transitions and fostering early employee engagement and productivity.

Key Responsibilities:

Onboarding Program Management:

• Lead end-to-end onboarding operations for the data center client account, orchestrating a structured and efficient experience for JLL employees

• Serve as the primary liaison and point of contact for vendor partners requiring employee onboarding support

• Manage collection and verification of required documentation and ensure timely completion of pre-employment requirements, including background screenings and drug testing protocols

• Prepare and distribute comprehensive onboarding materials and training resources

Systems Administration & Documentation:

• Create and maintain accurate employee profiles in HRIS and related systems, ensuring data integrity and up-to-date information

• Coordinate provisioning of equipment, technology access, and system credentials for new hires

• Assist new employees with completion of essential paperwork, including employment forms, benefits enrollment, and payroll documentation

Stakeholder Collaboration:

• Partner with hiring managers and HR business partners to ensure seamless transition from recruitment to onboarding

• Collaborate with cross-functional teams to coordinate targeted training and development activities for new hires

• Stay current on company policies, procedures, and relevant industry regulations to ensure full compliance throughout the onboarding process

Relationship Management:

• Foster positive relationships with new hires, ensuring they feel welcomed, supported, and successfully integrated into their teams

• Provide ongoing guidance and support, addressing questions and concerns throughout the onboarding journey

• Maintain strict confidentiality of sensitive information and adhere to all data protection policies

Qualifications:

Education & Experience:

• Bachelor's degree in Human Resources, Business Administration, or related field, or equivalent professional experience

• Previous experience in onboarding, HR coordination, or similar operational roles

Core Competencies:

• Exceptional organizational and time management skills with proven ability to prioritize and meet deadlines in fast-paced environments

• Outstanding communication and interpersonal skills, with demonstrated ability to engage effectively with diverse stakeholders

• Meticulous attention to detail and commitment to accuracy in documentation and employee record management

Estimated compensation for this position:

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at accomodationrequest@am.jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.