Document Control Technician II

Vanir is a proud minority- and woman-owned company, recognized as a national leader in program, project and construction management (PMCM) and real estate development. Since 1964, we have consistently exceeded client expectations. Ranked as a top PMCM firm by Engineering News-Record (ENR) for more than three decades, our award-winning team provides a full range of services to public and private sector clients in the aviation; healthcare; education (K-12 and higher); justice and essential services; science and technology; state and local government; transportation; water and wastewater; energy; and commercial, residential and nonprofit markets.

Process, distribute, retrieve, maintain and archive all project related records received and sent by client. Assist in managing project and program records, utilizing the Project Management Information System, PMWeb, and hard-copy files.

Essential Duties & Responsibilities:

The control, scanning, indexing, linking, hardcopy filing and distribution of documents in PMWeb. This includes internal records of the Airports Development Group (ADG), and those processed with external entities such as City Agencies, consultants, and contractors. Manage flow of records to project participants distribution, including correspondence, technical submittals, project reports, Requests for Information, and contract plans and specifications.
• Prepare transmittals, distribute documents using PMWeb, and retrieve documents through PMWeb software.
• Must be highly organized and detail oriented.
• Must be a proactive, self-starter, with a results-oriented focus.
• Must be sensitive to time deadlines, ensure that work is accomplished in the time frames required, and must be flexible and able to readily adapt to changing priorities.
• May be designated as a lead Document Control Technician on a project or element.
• May be assigned training duties to train new staff on document controls procedures.
• Assist the Project Manager, the Construction Manager, and the Project Team in all matters relative to project records and the control and distribution of documents in PMWeb.
  
• Support for project teams in organizing workflows and approvals.
  
• Participation in project meetings, as necessary.

Minimum Qualifications:

• Two-year technical degree
• 5-10 years' experience with document processing and data management. Document processing experience at large international airports preferred
• Previous experience managing a Document Control effort for a large-scale ($25M+), construction project or program required. Experience in a large-scale, billion-dollar public-sector construction program highly desirable.
• Must have a self-starter attitude with proactive, results-oriented focus; and willing and capable to assume additional responsibilities.
• Demonstrate proficiency with Microsoft Office suite of software products, Ex. Excel, Word, etc.
• Proven accuracy, reliability, and completeness in job accomplishment. Demonstrated success on the job, as evidenced by satisfactory performance, acceptance of responsibility, and growth in previous positions.
• Effective oral and written communication skills.
• Must be able to interface with a variety of people with different technical levels and educational backgrounds; must be detail-oriented and highly organized; and must be able to produce accurate and timely results while maintaining a positive customer-service attitude.
• Must possess a "can-do" attitude: able to produce consistently accurate results at a fast pace.
• Must be able to occasionally wrap, lift, and move boxes/packages of up to 40-pounds
• Must be detail oriented and highly organized
• Previous experience in a construction environment is highly desirable.
• Experience with Microsoft Office Suite and Adobe Acrobat is required.
• Experience with large-scale Document Control Software is preferred, PMWeb and/or Documentum highly desirable.
• Demonstrated experience with routine Document Control hardware and software, such as scanners, optical character recognition.
• Mastery of Microsoft Office Suite and Adobe Acrobat Professional required
• Certification for document control professionals highly desirable

Offered rate of compensation will be based on a variety of non-discriminatory factors, including education, qualifications, experience, and geographic location. The Salary range for this position is $70,000 - $77,500.

Benefits

Vanir offers a comprehensive, competitive benefits package that includes 401(k) Savings with employer matching contributions, medical, dental, vision, health savings account (HSA) with employer contributions, life, AD&D and disability benefits, flexible spending account (FSA), voluntary benefits, Teladoc, pet insurance, paid time off, national employee assistance program (EAP) and employee referral program.

If you're interested in working for Vanir please visit our website to learn more and to apply online at www.vanir.com.

VEVRAA Federal Contractor

Request Priority Protected Veteran Referrals

EOE Minorities/Females/Protected Veterans/Disabled

Contact Email: careers@vanir.com

Persons with medical limitations may, with reasonable accommodations, be capable of performing the duties of this position. Such a determination must be made on an individual basis considering the person's limitations, the requirements of the position, and the company's ability to make reasonable accommodations to the person's limitations.

We Participate in E-Verify

Pursuant to the Ban The Box Act/Fair Chance Initiative, we will consider for employment qualified applicants with arrest and conviction records.

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