Accounts Payable Manager - PlayCore

Summary

The AP Manager leads the implementation and optimization of a new AP portal, ensuring seamless system integration and alignment with business goals. The role partners with Finance, Procurement, IT, and vendors to define requirements, test and configure workflows, train users, and enhance processes. It requires strong AP expertise, project management skills, and a focus on accuracy, compliance, and continuous improvement.

After successful implementation, the role transitions to managing daily AP operations for a multi-unit organization across many companies and geographies.

Essential Duties and Responsibilities

1. Lead the implementation of the new AP portal, aligning system functionality with business needs.
2. Partner with cross-functional teams and vendors to support integrations and resolve technical or process issues.
3. Analyze current AP processes to reduce manual work and implement streamlined, automated workflows.
4. Manage vendor setup, ensure data accuracy, and oversee information flow into the portal.
5. Monitor project timelines, track progress, and communicate updates to stakeholders.
6. Update AP procedures and internal control documentation impacted by the new system.
7. Develop and deliver training for AP staff, internal teams, and vendors.
8. Assess post-go-live performance, address user issues, and coordinate system enhancements.
9. Drive continuous improvements to increase AP efficiency, compliance, and service quality.
10. Supervise daily AP operations, ensuring timely and accurate processing of invoices, payments, and reconciliations.
11. Coach and support AP team members, managing workloads and providing performance feedback.
12. Maintain compliance with accounting standards, audit requirements, and corporate policies.
13. Create and implement change management plan for AP automation rollout
14. Perform additional duties as assigned.

Competencies

• AP Process Expertise
• System Implementation Experience
• ERP and Integration Knowledge
• Process Mapping and Optimization
• Project Management Skills
• Data Accuracy and Troubleshooting
• Team Leadership
• Continuous Improvement Mindset
• Change Management and User Training

Education and/or Experience

• Bachelor's degree in Accounting, Finance, Business Administration, or related field (or equivalent experience) preferred
• 7+ years of progressive Accounts Payable experience, including leadership of an AP team.
• Proven experience implementing or managing AP systems or automation tools
• Experience leading cross-functional projects and teams
• Strong understanding of ERP systems and system integrations
• Demonstrated process improvement, compliance, and controls experience

Travel

• Some travel expected during project implementation. Little to no travel after successful implementation

Computer Skills

• Strong proficiency in Excel, including pivot tables, VLOOKUP/XLOOKUP, and data analysis functions.

Requirements

• Demonstrated ability to manage projects, prioritize tasks, and meet deadlines in a fast-paced environment.
• Excellent communication and collaboration skills, with the ability to work effectively across departments and with external vendors.
• High attention to detail, strong problem-solving abilities, and a continuous-improvement mindset.

PlayCore and its family of brands considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, or any other legally protected status.