Corporate Governance Administrator

SAE Industry Technologies Consortia (ITC), Performance Review Institute (PRI) and SAE International (SAE), deliver shared solutions to industry's common challenges.

Join us and create a higher standard for a better world.

ESSENTIAL FUNCTIONS

• SAE Board Meeting Logistics:
  • Coordinate and schedule board meetings.
  • Ensure all logistical arrangements for board meetings are in place, including venue booking, catering, travel arrangements, and technology setup for virtual meetings.
  • Serve as the primary point of contact for board members and SAE staff regarding meeting logistics and arrangements.
• Document Management:
  • Manage and/or oversee the preparation, distribution, and archiving of SAE board meeting materials, including agendas, minutes, presentations, and supporting documents.
  • Ensure timely and accurate dissemination of SAE board materials to relevant stakeholders.
  • Maintain an organized and accessible repository of board documents in OnBoard, ensuring compliance with document retention policies and legal requirements.
• Compliance and Governance Support:
  • Assist in ensuring compliance with corporate governance regulations and best practices across all Fullsight legal entities.
  • Collaborate with Chief Legal Officer, EVP Executive Assistants and relevant staff to facilitate adherence to regulatory requirements related to board meetings and documentation.
  • Stay updated on changes in corporate governance regulations and provide guidance to governance stakeholders as needed.
• Communication and Coordination:
  • Ensure that OnBoard is used exclusively and consistently across all Fullsight legal entities, including by creating and maintaining an "OnBoard Usage Rules" document for use by governance staff
  • Facilitate communication between SAE board members and relevant stakeholders regarding meeting logistics, agenda items, and document requirements.
  • Coordinate with internal departments and external vendors to ensure seamless execution of SAE board meeting logistics and support activities.
  • Act as a liaison between the corporate secretary's office, legal, and other departments to facilitate efficient governance processes.
• Process Improvement:
  • Identify opportunities to streamline and enhance uses of OnBoard and corporate governance administration processes.
  • Develop and implement best practices for OnBoard usage, board meeting logistics, document management, and compliance.
  • Continuously evaluate existing procedures and suggest improvements to optimize efficiency and effectiveness.

MINIMUM REQUIREMENTS

• Bachelor's degree in business administration, legal studies, or a related field.
• Proven experience in corporate governance administration.
• Strong understanding of corporate governance principles, regulations, and best practices.
• Excellent organizational skills with the ability to manage multiple priorities and deadlines.
• Exceptional attention to detail and accuracy in document management and record-keeping.
• Excellent communication and interpersonal skills, with the ability to interact confidently with stakeholders at all levels.
• Proficiency in Microsoft Office Suite and document management systems.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong problem-solving abilities and a proactive approach to identifying and resolving issues.

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS

• Ability to work for long periods at a computer/desk
• Standard office environment

ABOUT THE ORGANIZATION

SAE IndustryTechnologies Consortia (SAE ITC)enables organizations to define and pilot best practices. SAE ITC industry stakeholders are able to work together to effectively solve common problems, achieve mutual benefit for industry, and create business value.

The Performance Review Institute (PRI)is the world leader in facilitating collaborative supply chain oversight programs, quality management systems approvals, and professional development in industries where safety and quality are shared values.

SAE International (SAEI)is a global organization serving the mobility sector, predominantly in the aerospace, automotive and commercial-vehicle industries, fostering innovation, and enabling engineering professionals. Since 1905, SAE has harnessed the collective wisdom of engineers around the world to create industry-enabling standards. Likewise, SAE members have advanced their knowledge and understanding of mobility engineering through our information resources, professional development, and networking.

Fullsight is a shared services group working across three affiliate organizations, SAE ITC, SAE International, and Performance Review Institute (PRI), uniformly delivering HR, IT, Legal, Customer Success, Finance, and Procurement services, which enables us to distribute resources across all parts of our businesses.

EEO CLAUSE

Fullsight provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.