Administrative Coordinator-ICHI (Springdale, AR)

Closing Date:

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu.

Department's Website:

Minimum Qualifications:

• High school diploma/GED and at least six (6) years of experience in program coordination, office administration, customer service, or a related field.
• Valid driver's license, current automobile insurance, and access to a reliable car for moderate travel (mileage reimbursed if a state vehicle is unavailable). Occasional out-of-state travel required.

Preferred Qualifications:

• Bachelor's degree and at least two (2) years of experience in program coordination, office administration, customer service, or a related field.

Knowledge, Skills, & Abilities:

• Detail-oriented and highly organized.
• Excellent interpersonal and problem-solving skills.
• Proficiency in Microsoft Office Suite.
• Strong oral and written communication skills.
• Ability to work independently and collaboratively in a team setting.
• Capable of managing multiple priorities and meeting deadlines under pressure.

Additional Information:

Key Responsibilities:

Travel and Purchasing

• Coordinate travel arrangements for faculty and staff, including flights, hotels, rental cars, and other travel needs.
• Process purchase requests for office supplies, medical supplies, books, dues, and other departmental items.
• Utilize Workday for travel and purchasing, ensuring proper documentation and compliance with UAMS procedures.
• Communicate with the central procurement office to confirm purchase order details and secure competitive pricing.
• Reconcile travel card charges in a timely and accurate manner, acting as a responsible steward of the travel card.

Administration

• Support project administrative needs by collaborating with team members across various initiatives.
• Assist with planning campus events, including room reservations, food and beverage arrangements, technology setup, and invitation management.
• Manage Outlook calendar scheduling for leadership, coordinate meetings, and maintain accurate records.
• Maintain office supply inventory, schedule conference rooms, and provide directions or assistance to on-site guests.
• Establish and maintain contact lists, office policies, and procedures to streamline operations.
• Handle incoming and outgoing mail, process shipments via UPS/FedEx, and maintain related records.

Additional Duties

• Support special projects and provide backup assistance to departmental staff as needed.
• Contribute to team efforts by taking on additional assigned duties to ensure operational success.
• May carry out additional duties as assigned.

Salary Information:

Required Documents to Apply:

Please contact askrecruitment@uams.edufor any recruiting relatedquestions.

All application materials must be uploaded to the University of Arkansas System Career Sitehttps://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.