Administrative Support Specialist

Administrative Support Specialist

LOCATION:Hanscom AFB, MA

Salary Range: $65-$75,000 Annually

JOB STATUS:Full-time; salaried

CLEARANCE: Secret

Astrion has an exciting opportunity for an Administrative Support Specialist to support the Quick Reaction Capabilities Branch (HNAA), which is within the Aerial Networks Division (AFLCMC/HNA) and located at Hanscom AFB, MA.

REQUIRED QUALIFICATIONS / SKILLS:

• GED and 10 years of administrative support experience (including 5 years of DoD experience preferred)
• Ability to effectively communicate orally and in writing
• Must have an ACTIVE Secret Clearance
• Must be a US citizen

RESPONSIBILITIES:

• Ensure branch senior leadership is kept informed of all issues of interest that relate to the division operations
• Monitor progress toward accomplishment of various taskings and initiatives; manage branch level suspenses and deadlines
• Assist in preparing for division level events
• Draft documents for materiel lead (ML) and staff approval
• Maintain schedules and manage travel for division leadership
• Collect and organize information and prepare material for branch staff meetings and other meetings/reviews
• Disseminate branch policy and specific initiative guidance for members of the organization
• Coordinate, document, monitor, and support a variety of meetings and conferences to include scheduling (Outlook or SharePoint) and setting up physical and virtual meetings
• Collect and organize information and prepare material for staff meetings and other meetings/reviews
• Draft documents for program management and functional staff approval
• Schedule and coordinate secure video teleconferencing meetings
• Administer functional SharePoint sites as Site Owner, including maintenance and PII scans
• Maintain official file plans and documents as Records Custodian
• Support Government Civilian timecard administration
• Manage travel for senior staff using the Defense Travel System
• Prepare meeting documentation, including attendance logs, minutes and/or action items
• Assist with in/out processing of all HNAA/HNAG functional military, government and contractor personnel
• Support branch leadership in administering quarterly reviews and award packages
• Serve as Alternate Agency Program Coordinator (APC) processing travel card applications, monthly travel card reports, tracking training and cardholder Statements of Agreement (SOA)
• Assist in managing office supplies by preparing orders and submitting for approval and purchase, and conducting inventories of existing office supplies.

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Air Force