Events and Digital Coordinator (Part-time)

The University of Virginia's Grand Challenge on Thriving Youth in a Digital Environment (TYDE) is seeking a part-time Events and Digital Coordinator (20 hours/week). A successful candidate will have a passion for event planning and web content management, and a willingness to learn about and support TYDE's mission of advancing research on youth mental health and digital technology.

This position will involve event development and execution, vendor booking and management, collaboration and communication with event partners and speakers, and logistics management, running Zoom events, and website maintenance and updates using WordPress, among other duties.

The Events and Digital Coordinator will work independently and in coordination with TYDE's Executive Team. The position is hybrid with most work performed remotely, regular meetings on Zoom and occasionally in-person, and in-person events (mostly at or near UVA). It is expected that the Events and Digital Coordinator will attend in-person events to ensure a seamless experience for all.

The events in TYDE's portfolio range from on-campus interdisciplinary training workshops, networking meetings, and affiliate gatherings to public-facing conversations and community events (often with area youth), to webinars and conferences at both local and national levels. The event coordinator will work with various partners both internal and external to UVA, and engage with different audiences including students, faculty, staff, and members of the Charlottesville-area community and beyond. For examples of our events, please visit our "Events" page.

Responsibilities:

Event Development and Execution

• Coordinating all aspects of event planning, including advising on appropriate formats, identifying and booking rooms or venues on Grounds or off-Grounds, and securing relevant vendors and services in those spaces.
• Planning for event needs, which may include catering, A/V, arranging and booking travel and accommodation for speakers and/or participants.
• Anticipating needs for recurring events, reviewing previous procedures, materials and attendee trends, and looking for improvements in process and audience experience.
• Occasionally executing virtual events through Zoom, including creating and hosting live Webinar events, and maintaining event registrations and reminders.

Vendor Booking and Management

• Work with Program Manager and Administrative Generalist to track and ensure that vendor contracts are paid, speaker honorarium and guest reimbursement(s) are issued, and final costs collected to update and maintain TYDE budget.

Promotional Management

• Work with Program Manager, Administrative Generalist, and Content Creator to coordinate necessary event promotions and ensure deliverables according to TYDE's robust event calendar.

Logistics Management

• Providing regular logistics updates, both verbally and in writing.
• Attending events to ensure a seamless experience. Responsibilities may include receiving and setting up catering, TYDE displays/signage, staging, A/V readiness, timekeeping, and taking photos for social media purposes. While most events are expected to occur during normal business hours, some events may occur during evenings or weekends.
• Ensuring procurement and purchasing procedures are followed and budgets managed accordingly.
• In addition to the above job responsibilities, other administrative and support duties may be assigned.

Website Management

• Maintain and update the TYDE website using WordPress and Canva, including posting new content, updating existing pages, and ensuring accuracy and consistency across the site.
• Publish event listings, news items, blog posts, and other content in a timely manner to support TYDE's communications and outreach goals.
• Ensure the website reflects current TYDE activities, personnel, and resources, coordinating with team members to gather and verify content.
• Monitor the website for broken links, formatting issues, and outdated information, and communicate with web development team to resolve issues promptly.
• Collaborate with TYDE's Content Creator and Executive Team to align website content with broader communications strategy and branding standards.

Required Qualifications:

• Bachelor's degree and three years of relevant experience. A combination of education, experience, and or certifications may substitute for degree requirement.
• Excellent written and verbal communication skills.
• Demonstration of professional event planning and execution experience.
• Proficiency in Microsoft Office applications, including Microsoft Excel, OneDrive, PowerPoint, Teams, and SharePoint.
• Familiarity with WordPress or comparable content management systems,including the ability to create, edit, and publish web content.
• Ability to work independently and demonstrate professional judgment on when toask questions and seek help from team members and partners.
• Exhibit a professional and positive problem-solving demeanor, as well as effective communication with all team members and partners.
• A proactive disposition/capable of taking initiative and anticipating needs relatedto event planning and execution.
• Attention to detail and excellent organizational, time management, and planningskills, with an ability to prioritize tasks, follow through, address challenges, trackdetails accurately, and communicate progress.

Preferred Qualifications

• Experience in a higher education environment and knowledge of academicculture and norms.
• Experience using Constant Contact, EventBrite, 25Live, and/or other digital eventplanning platforms, or a willingness to learn. Knowledge or familiarization withCanva, Airtable, and Wordpress is also a plus.
• A strong interest in TYDE themes of youth mental health and/or digitaltechnology.

• A valid driver's license is preferred for transportation of equipment or catering for eventset up.

Salary and Pertinent Information

The anticipated hiring range for this position is $25 to $30/hour commensurate withexperience and qualifications. The anticipated start date is TBD. This is a nonexempt, benefited, part-time position at 20 hours/week. Learn more about UVA Benefits.

• This is a restricted position, which is dependent on funding and is contingent upon funding availability.

• This position is based in Charlottesville, VA.

• Some remote location work may be possible.

• Employee will be required to lift various weights, climb ladders and stairs in order to complete jobs, transporting and/or setting up items up to 20lbs; and executing events outside of regularbusiness hours. The use of both hands and a repetitive motion will be required while performing duties.

This position will not sponsor applicants for work visas now or in the future. The University will perform background checks on all new hires prior to employment.

About UVA and the Community

To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA.

Application Timeline

Application review will begin after March 16, 2026.

How to Apply

Applicants not employed at UVA please apply through the UVA job board; current employees please search and apply for jobs on the UVA Internal Careers website and complete an application and upload the following required materials:

• Cover letter

• Resume

Please note that multiple documents can be uploaded in the "Resume" box. Applications that do not contain all required documents will not receive full consideration. For questions about the application process, please contact Michele Jarman, Academic Recruiter.

Reference Check Process

Reference checks willbe completed by UVA's third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA's commitment to non-discrimination and equal opportunity employment.