Executive Assistant

Teichert, Inc.
United States, California, Sacramento
Feb 28, 2026
Purpose The purpose of this role is to perform tactical and strategic administrative support for the Chief Information Officer and Chief Legal Officer and includes a variety of administrative and general office tasks that support other senior management and staff on their teams. Additionally, this role works collaboratively with other Executive Assistants in providing general and backup administrative support to other Executives. Focus & Scope Essential duties and responsibilities, i.e. those which are basic, necessary, and an integral part of the job, are indicated below: Company / Entity Provides support and assistance to the assigned executives that ensures effective use of time and productive interactions with stakeholders. Handles a wide range of administrative and executive support-related tasks involving the clerical, administrative function, research, and project management roles. Responsible for the professional image of external and internal communications including up to date visual and graphical design. This includes creating communications and presentations from rough ideas to finished products. Responsible for schedule management, office management, communication liaison, information preparation, company records management, data analysis, and representing the executive to others. This includes handling confidential information and communications. Proactively and independently resolves problems with the goal of creating time in the assigned executives' schedules. Establishes, promotes, and protects Teichert values including diversity, teamwork, fair work environment, and respect of others. Maintains a "team" spirit within the Company. Works and cooperates with other disciplines (across company lines) to ensure maximum and best use of resources. Promotes and protects the community perception of Teichert. Builds and maintains positive working relationships with internal and external customers. Facilitates communication of company, project, and reporting policies. Maintains a favorable impression of the company with external customers through professional and courteous interactions. Gathers feedback and continuously makes improvements to work processes and practices. Assists in achieving a zero injury culture through supporting safety programs and actively participating in appropriate safety meetings and training sessions to maintain a safe, healthy work environment and to meet corporate safety standards. Technical / Specialty Area Contributes to the smooth operation of office services by providing administrative support which may include some or all of the following: Updating and distributing various financial reports. Compiles information and prepares general correspondence for internal and external use and distribution Prepares and edits graphic presentations and social media, website and marketing materials. Maintains office records and files through accurate and timely processing of documents, setting up and maintaining department files, etc. Schedules and coordinates calendars and meetings for small and large groups. Event planning for departments. Administers mail service for executives including sorting, opening, date stamping and distributing interoffice/interproject mail and faxes, receiving packages, letters, etc. as required and signing for parcels when necessary. May run miscellaneous errands, pick up deliveries as required. Answers incoming calls and routes to appropriate person or takes legible and accurate messages when necessary. May answer routine questions or follow-through on routine requests. Updates phone listing and ensures accuracy of information and timely distribution. Accounts Payable: Processes expense reports and vendor invoices for payment. Maintains and orders sufficient stock of office supplies and other materials required for the business unit's activities. Relationships, Qualifications and Requirements, & Competencies Key Relationships Reports to: CIO & CLO Direct reports: None External clients: Vendors, general public Internal clients: All employees Role Qualifications & Requirements Education: Bachelor's degree or equivalent experience combination of experience and college level education Experience & Industry Expertise: 4 to 7 years administrative experience Knowledge of the construction industry preferred Specific Job Requirements: Successful completion of a pre-employment drug, alcohol, and background investigation Valid Driver's License Notary Public or willingness to earn credential Current on all company required safety and regulatory training Ability to preserve confidential and proprietary information and successfully avoid conflicts-of-interest Master of Microsoft Office Suite and other graphic/creative software Knowledge of Standard Operating Policies and Procedures Ability to plan and manage projects and prioritize for successful outcomes Possess excellent judgment, decision-making and time management skills Strong communication skills: verbal, written, graphic, facilitation, listening Strong focus on customer satisfaction Ability to multi-task and complete project accurately and timely General business acumen Competencies: Dependable/reliable Discretion and confidentiality Adaptable Organized and clean workspace Professional Resourceful Focused and able to manage distractions Steadfast when appropriate Straight forward and composed Written and verbal communication methods Organization and Management Technical competence Teamwork / Relationship Management Foster Learning Environment Personal Growth / Development Equipment Used, Physical Demands, and Work Environment Equipment Used: Personal computer, office machines including copier, fax and phone Physical Demands & Work Environment: The physical demands and work environment characteristics are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical: Sitting for long periods of time working at the computer and on the telephone. Some lifting of materials and equipment up to 50 lbs, bending, and stooping. Close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. Work Environment: Typical office environment with adequate temperatures and lighting, low levels of noise. Demands of meeting tight deadlines. BASE SALARY RANGE: $100,000.00 - $140,000.00 The range displayed reflects the range the company reasonable expects to pay for the position. The actual base salary is subject to variation due to the role, level, geographic location, relevant education, training, or experience, among other factors. Employer Disclosure Statement The above statements and job description is intended to describe the nature and level of work being performed within this job. They are not intended to be an exhaustive list of all responsibilities, duties, and tasks. Other similar or additional duties are performed as assigned. Equal Opportunity Employer Teichert and its subsidiaries pride themselves on being an Equal Opportunity Employer. Individuals seeking employment at our company are considered without regards to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by federal, state or local laws. Applicants with disabilities may be entitled to reasonable accommodation. A reasonable accommodation is a change in the way things are normally done that will ensure an equal employment opportunity without imposing an undue hardship on the company. If you are an applicant with a disability, please inform Robert Maxey (RMaxey@teichert.com) if you need assistance completing any forms or to otherwise participate in the application process. Notice to Staffing Agencies Teichert, Inc. and its subsidiaries ("Teichert") will not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Teichert, including unsolicited resumes sent to a Teichert mailing address, fax machine or email address, directly to Teichert employees, or to Teichert's resume database will be considered Teichert property. Teichert will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume. Teichert will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. Agencies must obtain advance written approval from Teichert's recruiting function to submit resumes, and then only in conjunction with a valid fully-executed contract for service and in response to a specific job opening. Teichert will not pay a fee to any Agency that does not have such agreement in place. Agency agreements will only be valid if in writing and signed by Teichert's Human Resources Representative or his/ her designee. No other Teichert employee is authorized to bind Teichert to any agreement regarding the placement of candidates by Agencies.