Receptionist

With more than 100 years of steady growth, UMC is proud to offer an environment where continuous learning, collaboration, and innovation are part of everyday work. We empower team members through hands-on experience, supportive training, advanced technology, and creative problem-solving. Our people are knowledgeable, trusted, and committed to doing what's right-for our clients, our teams, and our communities.

We recognize that our people are the foundation of our success. At UMC, we are intentional about fostering a culture where everyone feels welcomed, respected, and supported. We bring together talented individuals from across the region to form high-performing teams in design, engineering, project management, and business services.

Let UMC be the next step in your career-where your well-being, work-life balance, and growth matter.

Application Process:

UMC uses an electronic application process for open positions. Required documents may include a resume, cover letter, references, and work authorization confirmation. Online assessments may be included as part of the candidate evaluation process.

Benefits Summary:

UMC offers a competitive salary and a generous benefits package, including:

1. Medical, dental, and vision insurance
2. 401(k) plan with company match
3. Health Savings and Flexible Spending Accounts
4. Company-paid life and disability insurance (STD/LTD)
5. Paid Time Off (PTO) beginning at 120 hours annually for full-time employees
6. Seven paid holidays plus one floating holiday
7. Employee Assistance Program
8. Professional development support and tuition reimbursement
9. Employee referral program
10. Wellness program and employee events

Paid Time Off:

Eligible employees begin accruing PTO on their date of hire. PTO starts at 15 days per year for full-time employees.

Starting Hourly Wage: $25-$30

Location: Lynnwood, WA

Classification: Non-Exempt

Must be eligible to work in the U.S. - Sponsorship not available

Position Overview:

The Receptionist provides essential support to ensure the smooth operation of the office. This role involves a variety of tasks related to organization, communication, and coordination, contributing to the overall efficiency and culture of the workplace.

Key Responsibilities:

1. Execute or facilitate general office tasks, including managing office communication, maintaining facilities, managing key fobs and parking permits. Provide additional support as needed to ensure smooth office operations.
2. Keep the reception area, breakrooms, and common areas organized and presentable at all times.
3. Greet and assist visitors, ensuring a positive experience.
4. Reserve training spaces and schedule training with outside organizations, coordinating all necessary arrangements for effective training delivery at the office.
5. Coordinate internal meetings, training sessions, and company events, including room setup, catering, and cleanup.
6. Distribute mail and sign for deliveries.
7. Order and maintain office supplies inventory.
8. Answer and route phone calls as needed.
9. Serve as a point of contact for internal and external clients, providing universal support and directing inquiries appropriately.
10. Respond to employee inquiries regarding HR policies and procedures
11. Assist with implementing organizational engagement plans, focusing on employee recognition, DEI, and fostering workplace belonging.
12. Handle confidential, sensitive employee information with appropriate discretion.
13. Provide direction and referrals to employees regarding administrative and operating policies and procedures.
14. Support the preparation of onboarding new employees as needed.
15. Provide administrative support to various departments as needed.
16. Support with the planning of social events and holiday gatherings. Collaborate with team members to enhance company culture by leading engagement and recognition projects, organizing team communications, food and beverage ordering/setup/cleanup, and planning both internal and offsite events.
17. Holiday Party
18. Holiday Events
19. Summer BBQ
20. Golf Tournament
21. Additional small events as needed

Secondary Responsibilities:

1. Support committees as needed
2. Support Executive Assistant, in addition to Operations Coordinators.

Required Skills and Abilities:

1. Proven experience as an Administrative Assistant or in a similar role.
2. Proven ability to manage confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of client/customer service and response.
3. Proficiency in MS Office (MS Excel, Word, and PowerPoint, in particular).
4. Excellent time management skills and the ability to prioritize work.
5. Diligence and critical thinking skills.
6. Strong organizational skills with the ability to multitask.
7. Ability to work independently and proactively.
8. Excellent verbal and written communication skills.
9. Excellent interpersonal skills.

Preferred Education and Experience:

1. Two or three years of experience in an administrative role.

Required Licensing and Other Certifications:

1. Maintain a valid driver's license and satisfactory driving record.

Affirmative Action:

UMC is committed to a culture of inclusion and connectedness. The collective sum of the individual differences, life experiences, knowledge, innovation, self-expression, and talent that our employees invest in their work represents who we are as a company and what we believe in. In recruiting for our team, we welcome the unique contributions that you can bring in terms of their education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran's status, color, religion, disability, sexual orientation and beliefs.

EEO Policy:

UMC's policy on equal employment opportunity prohibits discrimination based on race, color, sex, national origin, citizenship or immigration status, religion, presence of physical, sensory or mental disability, genetic information, age, sexual orientation, gender identity, marital status, honorably discharged veteran or military status, status as a victim of domestic violence, sexual assault or stalking, or any other status or characteristic protected by federal, state, or local law. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment. Retaliation against any employee who files a complaint regarding possible violations of this policy is not tolerated. UMC is also committed to taking affirmative steps to promote the employment of minorities, women, persons with disabilities, and covered veterans. Affirmative action plans are developed annually to support its commitment to equal employment opportunity, consistent with company policy and the company's obligations as a contractor to the United States government.